Welcome to Spring 2008 Training

for Advisors

Welcome to Spring 2008 Training

for AdvisorsMiddlesex County CollegeAcademic Advising Center

Chambers Hall 109732.906.2596

advising@middlesexcc.edu

2

What’s New? IElimination of N grade: Effective Fall 2007 College Placement Test:• There are changes to the CPT and SAT

scores for Math (which will be reviewed today) and future changes in the latter part of 2008 for the cut scores for Reading and English.

• The test date of 6/26 is being replaced with 1/1 to indicate test scores received from another institution (on TSUM screen).

Change of major procedure: In addition to chairs, the Add/Drop Change form can also be completed by Academic Advisors or Counselors in CCS, EOF and MAPS. Elimination of mailed grades: Students can access their grades on CampusCruiser. A mailed copy, however, will be provided upon written request to the Registrar’s Office.Open College is no longer an aid eligible program. OC students who are applying for financial aid must change their major.

3

What’s New? IIElimination of status review at the end of Summer & Winter sessions: Spring and Fall schedules are not affected for students who do poorly during a Winter or Summer session. Students who do well during a winter or summer session can appeal to their Dean to have their status reconsidered.

CPT requirements for EX.UN students: Part time undeclared students are now permitted to take up to 11 credits over an indeterminate number of semesters before being required to take the CPT (previously it was one semester).

Advisors’ office hours are available on the Advisors’ Manual.

A Self-Advising site is now available for students.

CSC 106 is now a three credit course.

4

What’s New? IIIRadiography EducationFor students admitted into the Fall 2008 class, (whether Career or Transfer Tracks), a GE Math course must be successfully completed at some point prior to graduation.Starting with students applying for Fall 2009 admission (whether Career or Transfer Tracks), a GE Math course must be successfully completed by July 15 prior to the Fall term for which they are applying.

5

What’s New? IV

Students wishing to take a course for more than a third time will now see Terri and John for the appeal process. Please do not direct these appeals to the Deans any longer. The form remains the same.

6

The Return of Non-Compliance INon-Compliance returned after an

absence of several years and it applies only to developmental courses.An even greater amount of vigilance is required when talking with students responding to the cautionary e-mail.Be especially careful when looking at the XTRI screen as students may be in MAT 010, 013 and 014 courses with A or B sections. Inquire if the student is enrolled in a Safety Net program as Safety Net can delay a non-compliance letter.

7

The Return of Non-Compliance II

The Advising Center controls Non-Compliance for developmental classes while the Registrar controls Non-Compliance for academic status.The Bursar, in conjunction with the Registrar, cancels the students for non-payment.Please be sure that the student is compliant with all developmental classes and Academic Status as two different notices are sent. In fact, the re-creation of a non-payment cancelled schedule may also include the need to register for different courses. (Example—a student rebuilding a non-payment cancelled schedule improperly registered for MAT 013 without completing MAT 010. In haste, you may forget to look back to the previous semester and sign for the incorrect course).There will be a Non-Compliance Desk in the Advising Center during appropriate times in the enrollment cycle to expedite the process of helping students responding to a Non-Compliance notice.

8

Look at the New CPT Parameters

for MAT 010A

9

Look at the New CPT Starting Point for MAT 014

10

Look at the CPT Parameters for a New Type of Combination Math

11

Another Review of the New CPT Math Grid

12

New SAT Math Grid 530 Needed for MAT 013

Exemption(Eligible to Challenge MAT 014)

13

New SAT Math Grid--560 Needed for MAT 014 Exemption

and Mat 116 or 123

14

New SAT Math Grid--576 Needed for Mat 129

(with evidence of HS Algebra II of “C”)

15

Recapping the New Math Grid I

Notice that MAT 010A includes Computation scores up to 29, rather than 25.A CPT Algebra score of 76, not 68, will exempt a student from MAT 013.The CPT base score for MAT 123, MAT 129, and MAT 131 have increased.

An SAT score of 530, not 500, will exempt a student from MAT 013.The base SAT scores for precalculus and calculus have increased.Results of the CPT outweigh any SAT math results.

16

Recapping the New Math Grid II

• If a student challenges MAT 014 successfully and then proceeds to take the Precalculus diagnostic test, should the student stumble, he/she should register for the new combination class, MAT 090/129A.

17

MAT and CSC Courses as per Prof. Burke

CSC 133—has a prerequisite of MAT 014 with no corequisite of MAT 129.

CSC 134—has a prerequisite of CSC 133 and MAT 116 or MAT 129A or 129 with no corequisite of MAT 131.

CSC 161—has a prerequisite of MAT 014 with no corequisite of MAT 129.

CSC 162—has a prerequisite of CSC 161 and MAT 129 or 129A with no corequisite of MAT 131.

18

Health Technology Students and

“Hidden Majors”New interpretations of financial aid regulations preclude OC Health and Automotive Students from receiving financial aid.Most students have opted for LAGEN but some have opted for BPPST.

Students also “hide” behind the different major as a back-up plan should they be rejected for admission.Make it SOP to ask all LAGEN and BPPST students if they are “really” health technology students.

19

Common Advising Mistakes—In Case you “Misremembered”

BUS 107, 115, 201, and 202 are within the jurisdiction of Prof. Ellison, not Prof. Bailey.ECO 201 has a prerequisite of MAT 013.If a CJ major opts for the science sequence and not the math sequence, both sciences MUST be four credit lab sciences.Please don’t confuse the two sections of the CPT Math Grid as this led to several “animated” discussions with students who were misplaced.

20

Curriculum ChangesChange in Chemistry Transfer

• CHM 219 & 220 is replacing BIO 123 & 124.• Students interested in Medicine, Pharmacy, or

Pre-Professional may substitute BIO 123 & 124 in place of CHM 219 & 220.

New Majors:• Addiction Studies A.A.S. (pending state

certification)• Addiction Studies Certificate (pending state

certification)• Certificate of Achievement in Baking and

Pastry Arts • Certificate of Achievement in Java

Programming (pending Presidential Approval) • Changes to the Civil/Construction Engineering

Technology Degree (pending Presidential Approval)

• Environmental Science Option-Science Transfer (pending Presidential Approval)

• Earth Science Transfer (pending Presidential Approval)

21

Course Prefix Changes

Fashion Merchandising & Retail Management:• RET is now FMR

Paralegal Studies:• LET is now PLS

Nursing:• NRS is now NRB

22

Changes to Business Programs

Beginning with the Summer 2006, students entering the Business Administration & Management Department are all required to take SPE 121 (which fulfills a GE HUM requirement).

• Business Administration students who began prior to Summer 2006 and have completed their GE HUM requirements but still need a free elective should take SPE 121.

• Students who started or changed their major as of Spring 2007 come under all the new credit changes.

• Students who began prior to Spring 2007 and have completed ECO 201 & 202 only need one GE SS (ECO fulfills their GE SS and ECO course requirements).

• Fashion Merchandising & Retail Management students will only take FMR 206 (FMR 205 has been cancelled to reduce the number of credits in their major).

23

College Placement Test Exemptions

All students must take the essay portion of the placement test unless transcripts of work completed at another college indicate courses that would exempt them from the essay.An SAT verbal score of 500 or higher exempts students from the reading portion of the CPT. It appears that the cutoff will be raised to 540 for students who begin to test in September 2008.An SAT math score of 530 or higher (effective 3/10/08) exempts students from the math portion of the CPT and only excuses them from MAT 013, but they may challenge the MAT 014.Exemptions based on transcripts from other colleges are indicated by various codes entered in the “Other Tests” section of the TSUM screen.College graduates from certain countries are exempt from the placement test. The countries are listed in the Advisor’s Manual.

24

Reading Placement Using the XTRI

Screen RDG 001: “Placed into RDG-009”Student needs RDG 009 & RDG 011.

RDG 009: “Reading Skills for College”Student tested out of RDG 009 & needs

RDG 011.

RDG 011: “ Reading Skills for College”Student tested out of RDG 009 & RDG 011

and needs no developmental reading courses.

25

Reading Reminders

Students who place into RDG 009 can not register for credit-bearing courses except for the appropriate math class along with their other developmental courses and a seminar course (if needed to be full time).• Exception: If a RDG 009 student has placed

into ENG 121 and needs to be full time, in addition to their Reading, Math and a Freshman Seminar course, they can include an elementary level of language or SPE 121.

Students must complete RDG 011 before registering for ENG 122.

26

English Placement Using the XTRI Screen

ENG 001: “Placed into ENG-009”• Student tested into ENG 009.

ENG 009: “Writing Skills for College”• Student tested out of ENG 009 & needs

ENG 010.

ENG 010: ‘Writing Skills for College”• Student tested out of ENG 009 & ENG

010 & needs no developmental English courses.

27

Course Options for Reading and English

There are co-enrolled sections of RDG 011 and Eng 010 or RDG 011 and ENG 121.

Five approaches to English courses

ENG 122 with special topics (Many students do not realize they are registering for a special topics section.)

Hybrid (HD) meets once a week with online supplementation.

Note: ENG 121 & ENG 122 require a minimum grade of “C” for graduation.

28

Challenge Rules for Reading and English

Essay• A score of 5 (ENG 009) or

7 (ENG 010) can be challenged once on the computer.

Reading• Any score may be

challenged once on the computer.

29

The Summer Bridge will Return

Certain students with be selected to take the RDG 011 (RDG 090) and/or ENG 010 (ENG 090) in a one-week format during the summer. They will be charged the fee of one credit equivalent.

RDG 090— RDG cutoff score of 80-83 with the student’s choice of 7/14-7/21 or 8/4-8/11 from 9-Noon. ENG 090—cutoff score of 7 for the essay AND 80+ for Sentence Skills with the student’s choice of 7/14-7/21 or 8/4-8/11 from 9-Noon.

30

Math Placement Using the

XTRI ScreenMAT 001: “Placed into MAT-010”MAT 002: “Placed into MAT-013”• When MAT 001 &

MAT 002 appear together on EITHER the old or new grids, check the raw score for possible placement in a combination math course or the two part Basic Math course.

When MAT 013 & MAT 014 appear together (for a student with the OLD Math Grid), the student has an SAT score of 500+ OR the student has transferred in the equivalent from another institution.• Detail on the Tests field

in SASM to view the scores and refer to the grid for proper placement.

For students with the new Math Grid, MAT013 and 014 may appear together. (MAT 013 is given based on either the CPT of 76+ or SAT of 530+). MAT 014 will represent a successful 014 challenge or the equivalent from another institution.

31

Math Placement Using the

XTRI Screen In the OLD grid, when MAT 010 and MAT 002 appear together, the student needs either MAT 013 or the MAT 080/014 combination.Never assume MAT 014 for students with EITHER grid--even when a student does extremely well on the CPT with EITHER grid, Colleague will only indicate MAT 013. • To ensure proper math

placement, view the raw math scores by detailing on the Test field in SASM.

Challenge Tests for EITHER Grid

• A successful challenge of MAT 010 will show MAT 010 on XTRI.

• A successful challenge of MAT 013 will show MAT 013 on XTRI.

• A successful challenge of MAT 014 will show MAT 014 on XTRI.

• Nothing will appear on XTRI for the precalculus challenge test; you must always look at the lower tier of TSUM for proper placement.

32

Course Options for Math (Reviewing

the New Grid)MAT 010A & B: the two semester sequence of Basic Math is required when a student’s ARI score is 29 or lower in the NEW grid.Combination Math courses (check raw scores for placement):• MAT 009/013A• MAT 009/013• MAT 080/014• MAT 090/129A NEW• MAT 090/123 NEW

Students can opt to take the following math courses over two semesters:• MAT 010, MAT 013, MAT 014, MAT 129 &

MAT 131• Students can change to a two-part Math

course during the first three weeks of the semester

• Recommend MAT 013A if a student is repeating MAT 013

33

Math ScoresMath scores in each category range from 0 to 120.

Three categories of math test scores:• ARI (Computation)• ALG (Algebra)• CLM (College Level Math: Precalculus & Calculus)

When a student’s ALG score is between 0 and 75, refer to the Computation/Algebra portion of the new math grid to determine proper math placement.

When a student has an ALG score of 76 or higher, refer to the Algebra/CLM portion of the new math grid to determine proper math placement.

When a student has an SAT score, refer to the SAT portion of the new math grid to determine proper math placement.

Please check the TSUM screen for the entry date of the SAT Math scores as that will determine which grid to use. Some students had their SAT scores entered by the Office of Admissions prior to the new grid date.

34

Reading the Grid for Math Placement

The Testing Center’s “Blue Sheet” will indicate two sets of scores:• Either ARI & ALG (Arithmetic &

Algebra) or ALG & CLM (Algebra & College Level Math)

• Examples with the New Math Grid:• ARI score of 50 & ALG score of 56

• ALG score of 86 & CLM score of 66

• The New Scores will be indicated by an embossed blue sheet.

35

Other Math Considerations

Students who want to take MAT 129 and do not have the required SAT score must take the diagnostic test and are subject to its parameters. MAT 129A is required if a student’s MAT 014 grade is a “C” or “C+.”A math course taken in high school for credit overrides the math scores on the “Blue Sheet.”

36

Programs that Require MAT 014

Biology Pre-ProfessionalBiology TransferBusiness Administration Chemistry TransferCivil/Construction Engineering TechnologyComputer Aided Drafting CertificateComputer Science: CSI, CNN, and TransferEarth Science (pending)

Electronic & Computer Engineering TechnologyEngineering ScienceMathematics TransferMechanical Engineering TechnologyMecomtronics Engineering TechnologyPhysics Transfer

37

Verifying High School Science Courses Using

XTRI• If a student wants to register for a science course requiring a high school lab science as the prerequisite, use XTRI to verify completion of a high school lab science:• BIO 010: “Basic Biology”• CHM 010: “Basic Chemistry”• PHY 010: “Basic Physics” • SCI 010: “High School Laboratory”

When these entries appear in the Course and Title fields on the XTRI screen they indicate that the student completed a Biology, Chemistry, Physics or other high school lab science with at least a “C.” The NCWS screen will indicate the specific grade of the high school lab science.

38

Using NCWS to View High School Science

GradesUnlike XTRI which displays course equivalencies for completion of high school lab science courses, NCWS shows the specific grades for each of the high school lab sciences• If the science course had a lab

component, a “Yes” will appear in the Equiv column of the screen.

• If the science course did not have a lab component or the student’s grade was below a C, a “No” will appear in the Equiv column of the screen.

39

Programs that Require Two H.S. Lab Sciences* for

AdmissionBiology Transfer

Biology Pre-Professional

Chemistry Transfer

Computer Science Transfer

Dental Hygiene

Engineering Science

Health Science

Mathematics Transfer

Medical Laboratory Technology

Nursing

Physics Transfer

Radiography

Respiratory Care

* With a grade of “C” or better

Required lab courses may differ dependingupon the specific program’s requirements

40

Programs that Require One H.S. Lab Science* for Admission

BiotechnologyBusiness AdministrationChemical TechnologyCriminal JusticeDietetic TechnologyEarth Science

Environmental TechnologyFire Science TechnologyLiberal ArtsPharmacy AssistantPsychosocial Rehabilitation & Treatment

Required lab courses may differ depending upon the specific program’s requirements

* With a grade of “C” or better

41

Health Technology Programs

Students applying to DH, MLT, NRB, RAD, & RST must complete all developmental courses by the end of Wintersession.

Students applying to PSR must complete all developmental courses by the end of the spring 2008 semester.

RST applicants must complete all non-clinical courses before submitting an application.

The application deadline for DH, MLT, NRB, RAD & RST is January 15.

The application deadline for PSR is May 1.

Applicants must take the preadmission exam (TEAS) by its deadline date. PSR applicants are not required to take the preadmission exam.

Remember the new GE Math requirements in the Radiography Program.

42

Developmental Classes and SSD

101New students placing into two of the following courses must enroll in SSD 101:• RDG 011, ENG 009, ENG 010, MAT

010 or MAT 013

Part time students must include SSD 101 in their schedule. If a student only wants one course, they should register for the appropriate developmental reading, math or English course.

43

NJ StarsEligibility:• Graduate in the top 20% of your high school

class• Apply to MCC and file a FAFSA application• Enroll in a degree program and register for at

least 12 college level credits• U.S. citizen or permanent resident for one

year• Attain a 3.0 cumulative GPA by August 30 of

each calendar yearBenefits:• STARS covers up to 15 credits/credit

equivalents per semester (students pay for additional credits & books, supplies and health insurance)

• STARS students who graduate from MCC with a 3.0 cumulative GPA are eligible for STARS II at a public four-year New Jersey college

44

NJ STARS Reminders I

Always check for the STARS identifier on the SASM screen to determine if the student you are working with is in the STARS programIf a STARS student changes their major, the identifier may not be immediately visible. When the scroll buttons appear light blue not gray, this indicates additional information in the field. Scroll down to view additional information including the STARS identifier. Additionally, the Appl Status column should indicate RR (Ready to Register)

45

NJ STARS Reminders IIIf a STARS student needs to register for more than 15 credits/credit equivalents with a developmental course, please call the student’s Dean for pro forma permission.STARS students CAN NOT drop below 12 credits AT ANY TIME. This may result in a student staying in a questionable class in order to keep their STARS benefits. As a routine, be sure to ask a student if they are in the NJ STARS program when they want to drop a class.Complete NJ STARS information is available on the Advisor’s Manual. The Groninger/Burke rule—Most unsure students should be in LA because they can’t “afford” to keep switching majors to graduate within 5 semesters. Do your best to advise unsure STARS students to take ENG, HIS, Language, and rigorous Natural Science and Mathematics courses.

46

EVAL and PSPR Colleague Screens

EVAL• This screen is used to

determine the courses a student has completed and the courses need to be completed for graduation.

PSPR• This “What If” screen is used to

determine which of their completed courses can be applied to the possible new major and which courses are still needed in order to graduate.

47

Points to Re-emphasize

“D’s don’t do it.” • Students must earn a C or better

in all developmental courses. Developmental courses must be included in a student’s schedule until they are completed.• Complete a Request for

Registration Waiver Form to defer a developmental course when a student’s schedule can not accommodate the course.

• Students in developmental courses are limited to 15 credits/credit equivalents each semester. A Dean’s appeal is needed if the student wants to take more credits.

48

More Points--in the Event You

“Misremembered”ART 201

ART 202

MAT 013

ECO 201

COM 105

COM 110

BIO 010, CHM 010& MAT 013

BIO 111

When working with a transfer student whose transcript has not yet been evaluated or has not yet been submitted, when in doubt, do not suggest a course that they had (or may have had) at the other college. Also, be aware of possible CPT exemptions posted on the lower portion of the TSUM screen in Colleague.

Students transferring to MCC:

49

Academic Statuses

Academic Warning: advisory statement to students indicating progress is below College standards

Academic Probation: limits students to 4 classes or 14 credits/credit equivalents, whichever is fewer

Academic Restriction: limits students to 2 classes or 8 credits/credit equivalents, whichever is fewer• A student on AR who voluntarily does not enroll

for the next semester returns on Academic Probation.

Academic Suspension: student can not register for one “short” semester (summer or winter) and one “long” semester (fall or spring) and returns on Academic Probation

Academic Dismissal: students can not register for a period of two years following which they must submit a reinstatement appeal to Deans’ Council

50

Dropping ClassesInternational students on a F-1 visa should speak with Rita Burton or Lafayette Smith in the Department of Counseling & Career Services before dropping a class.EOF students need EOF approval prior to an advisor signing a drop form.NJ STARS students cannot drop below 12 college-level credits and should be referred to Don Groninger or Ashley Burke.The XDSG screen in Colleague can be used to view a student’s mid-term grade when discussing course withdrawal. (You can only use the Student ID number to access the XDSG screen).

51

Repeating CoursesStudents can attempt a class no more than three times. Student who wish to repeat a class

for a fourth time, must file an appeal with Terri or John in the Academic Advising Center.

Although both grades will appear on the transcript when a course is repeated, only the higher grade will be used to compute the GPA.The eligibility criteria for an Academic Amnesty appeal can be found on page 15 of the online College Catalog.

52

Dates to RememberIn-person registration begins on April 7.• Please make it a habit to write

“Based on successful completion of courses during the Spring semester” when signing students’ Summer or Fall registration forms.

Last day to withdraw from Spring classes is April 10.• Students should obtain a

Certification of Enrollment through Campus Cruiser prior to dropping a course.

53

New CPT Math Grid

54

New SAT Math Grid

55

Specific Detail within theNew CPT Math Grid

56

New Math Grid

57

58

59

60

61

62

At first glance, it appears as though the student is not part of NJ STARS

The light blue scroll buttons indicate that there are additional lines of information

Scroll down to reveal lines 3 & 4. The STARS identifier appears on line 3…

…and the Appl Status indicates RR

63

If this student registers for Summer or Fall 2008, even though Colleague is indicating Academic Restriction at the end of the Spring 2007 semester, since he/she did not register for Fall 2007, the student will return on Academic Probation.