welcome to spoton’s integrated web shipping tool (wst) … 9 spoton’s integrated web shipping...
TRANSCRIPT
SPOTON’S WST | Web Shipping Tool
Version 1.0 Updated on 17/01/2013
Startrek Logistics Pvt Ltd
WELCOME TO SPOTON’S Integrated Web Shipping Tool (WST)
SPOTON’s integrated Web Shipping Tool (WST) is one of the most comprehensive online shipping solutions which would help you as a customer to manage your express shipments in most effective manner.
WST is appropriate mix of internet based solution with various label printing offering that makes shipping easier and more proficient and efficient.
SPOTON’s WST that creates and uploads details of consignments, re‐use of maximum historical/used data, print Consignment Notes/AWB, Multiple pieces stickers and print Pickup Manifest – all at customer’s premises thus reduces time and effort at all level.
USER GUIDE
http://www.spoton.co.in/spotconnect
• It automates most of customer’s shipment process
• It creates and prints STL’s waybills in various format say on plain A4 sheet / pre-defined label
• It also helps to print Multiple-label sticker thus completely eliminates hand written labels for each box. It would help you to close your pickup early.
• It significantly eliminates hand-written errors which generally happens while you depend on manual con-note/AWB
• It maintains a clear Address Book which would help customer to pick and choose Receiver details at any point of time and any number of time, thus reducing critical time manually writing Con-Note/AWB
• It also maintains all successful Pick-ups and cancelled Con-note/AWB history/logs
• It sends SMS/email notifications to recipients(optional)
• It would send customer shipment tracking information quickly, thus would reduce dependency on customer service.
• It saves easily 5 – 10mins of each Con-note preparation, label making as data gets re-used every time you use Web Shipping Tool.
IT REALLY HELPS
P a g e | 1
Startrek Logistics Pvt Ltd
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
INDEX
CONTENT Page Number
1 SPOTON WST– GETTING STARTED 3
SPOTON HOME PAGE
4
2 ADDRESS BOOK ADD ADDRESS
5
EDIT ADDRESS
5
SEARCH ADDRESS
6
3. CREATE CONSIGNMENT: 7
4 EDIT CONSIGNMENTS
9
5. UPLOAD BULK FROM EXCEL SHEETS
11
6. CANCELLATION OF CONSIGNMENT 13
7. PRINT CONSIGNMENTS 14 Thermal Printer Settings 18
8. CREATE AND PRINT MANIFEST
19
9. RE‐PRINT MANIFEST
20
10. MIS CONSGNMENT PICK UP DETAILS
21
CONSGNMENT PICK UP VS STL BOOKING
22
VIEW CON SERIES 23
LOCATION SEARCH
23
PIN CODE LOCATOR
24
FAQ 25
CONTACT US 26
"Here as a sample we have used some names, these are just names, and no resemblance to any actual person would be purely coincidental and unintentional"
P a g e | 2
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
GETTING STARTED What is SPOTON’s Web Shipping Tool (WST)?
• SPOTON’s integrated Web Shipping is one of the most comprehensive online shipping solutions which would help customer to manage his/her express shipments in most effective manner.
• Thru SPOTON’s web shipping tools now customer can print labels, store addresses, track your shipments, online Tracking and much more.
• SPOTON’s Web Shipping Tool will streamline customer’s shipment process and eliminate most of the manual work. What a Pick up boy does at your warehouse, this solution is designed in such a way so that it becomes most effective and a great time saver
• Forsmall to medium‐sized companies who wants to do things on their own way.
• SPOTON’s Web Shipping Tool is extremely easy to understand and requires no training and virtually from Day 1, you are good to go.
• Any SPOTON’s account holders can now register and start shipping online. It only takes a few minutes to prepare a shipment labels, stick the same and it’s ready to ship.
• STL’s account number (the number thru which customer transact it’s business with us)
• PC with internet access, where customer’s proxy would allow ( www.spoton.co.in/spotconnect )
• Web browser (Internet Explorer 6.0 or higher, Firefox 4.0 or higher)
• Valid Email address, which also serves as login
• Laser printer for A4 sheet Con‐note or Thermal label printers for Sticker based solution
What user need to start using SPOTON’s Web shipping Tools
P a g e | 3
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
SPOTON’S WST HOME PAGEOnce the SPOTON’s WST is enabled to the user, • Type the URL www.spoton.co.in/spotconnect • Login using user Id and Password. • In SPOTON page, ‘SPOTON’s WST’ link appears in top
right side. • Click on the Link, SPOTON WST Home page appears.
P a g e | 4
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
Note: Click ‘Download Sample format’ to upload bulk consignment from the excel sheet.
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
ADDRESS BOOK
ADD ADDRESS
From the SPOTON’s WST main page, click on ‘go’ link of Address book. It the details of receiver and delivery address.
Select the address type, Enter the name, address, city, pin code, contact name, phone, email ID, TIN number and Click on the ‘Add’ button
To edit the address, enter the few letters of the name part
Click on the ‘Search’ button
EDIT ADDRESS
It lists the details of the receiver/Delivery name the user search. Click on the corresponding ‘Edit’ link to edit the details.
Please Note: The address information will be stored, when the users create/Upload the Con Details.
P a g e | 5
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
SEARCH ADDRESS
Enter the name/Address/ city, contact person name or enter the pin code and
Click on the corresponding ‘Search’ button.
P a g e | 6
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
P a g e | 7
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
To make entries of single consignment details.
From the SPOTON’s WST main page, click on ‘go’ link of ‘Create single consignment’. The following screen will appear.
In the top left of the screen, it shows
the remaining consignments available in numbers.
Consignment number is auto
generated from the assigned series to the account number.
Sender Details
Enter the Customer Reference Number
By default, sender and pickup details (Name, address, city, pin code, will appear in corresponding textboxes)
CREATE CONSIGNMENT
Receiver Details
Receiver Address: Enter the Name, address, city, pin code, contact person name, phone, email and TIN Number in the corresponding text boxes.
Delivery Address: If
delivery address is same as receiver address, check on the check box ‘same as above’ otherwise enter the Name, address, city, pin code, contact person name, phone, email and TIN Number in the corresponding text boxes.
(Note: The address will be stored in the address book if not exist. Next time, when the users enter few letters of the name in the sender/receiver text box, it lists all the similar, user could select the right one, so that the address, city, pin code will appear automatically)
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
Consignment Details Select/Enter the Followings
Package type Product DACC or N/F form applicable Permit details VTC details Package Details
• Measured unit (Default unit appears)
• No of packages • Length, Breadth and Height • Click on ‘Add’ button to add
packages to enter different measurements.
Actual weight Note: (Total packages, volume, volumetric weight and chargeable weight will be displayed according to the entered value)
After entering all the details click on ‘Create’ button. The details will be stored along with the consignment number as shown below.
Risk type, Invoice Details and remarks. Enter the followings Risk Type: Owner/Carrier’s risk
• Enter the Insureance Number, company and valid date
Invoice Details: Declared value, Total Invoices and Total Amount Remarksand Special Delivery Instrucations
P a g e | 8
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
Note: The remaining consignment available is reduced after creating.
EDIT CONSIGNMENT
From the SPOTON’s WST main page, click on ‘go’ link of‘Edit Consignment’ box, the following screen will appear.
In this screen, it will list the consignments which are not manifested. Click on the Con Number want to edit.
Details can be edited only for the consgnments which are not manifested.
P a g e | 9
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
Edit the fields where it needs. In this example, after clicking the add button, No of packages is included.
After entering the details, click on ‘Update’Button in the bottom of the screen.
P a g e | 10
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
UPLOAD BULK FROM EXCEL SHEETS
To upload the bulk consignments from the excel sheets. Excel Format
Step:1
Open the new excel sheet. In the first row of the excel sheet
enter/paste the headers as per the format. Enter the consignment details (from the 2nd row)
After entering all the details, save and close the excel sheet.
Step: 2 From the SPOTON’s WST main page, click on ‘go’ link of‘Upload Multiple / Bulk consignments’ box. The following screen will appear.
Step: 3 Browse the excel sheet and click on the ‘Upload’ Button.
Step: 4Select the sheet and click on ‘Select sheet’ button.
Note: In this example we took 2 consignments details (2 records)
P a g e | 11
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
Uploaded without Error
After uploading, the message will appear as shown in this screen.
If any error in data:
If any error in data, it creates log file for those records.
Note: In this example. 1 consignment is uploaded successfully. Another consignment has error. The remaining available consignments are reduced.
Click the link (Log file) to see the error. It list out the errors for the corresponding reference number.
P a g e | 12
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
CANCELLATION OF CONSIGNMENT
From the SPOTON’s WST main page, click on ‘go’ link ofCancel consignment.
Check the corresponding Con Numbers.
Enter the cancel
reason in the corresponding text box.
If user select
multiple con number and the cancel reason is same, click on same reason (top right).
Click on ‘Cancel
Con’ button (Top Left)
After cancelling, message will appear on the screen.
P a g e | 13
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
PRINT CONSIGNMENTS
To print the consignments in A4 Paper / Stickers and to print the multiple pieces in stickers.
From the ‘SPOTON’s WST’ Main Page, click on go link of the ‘Print Con Note’. The following screen appears
Step 1:
Select the From and To‐date (Default will be today)
Con current status (default is Pickup Registered, it means still not manifested)
Click on ‘View’ Button
Step 2: ‐ It has listed all the consignments from the selected period.
Check the Consignments want to print (Default all checked)
Select the print option o Print A4 Con Note
Each Con note will be printed in laser printer on A4 sheet; Triple copies in single sheet – Shipper copy, another copy along with Material and Accounts copy
o Print multiple piece stickers. Stickers for pieces for each
consignment will be printed in Thermal Printer.
o Print Con Note Stickers. Con Note Sticker for each
consignment will be printed in Thermal Printer.
(Note: The print option will appear on the screen according to Admin Settings)
Click on ‘Print Con’ Button from the left bottom of the screen.
P a g e | 14
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
Print A4 Con Note
Select Print A4 Con Note Option From the preview click on the ‘Print’ icon to print
(Each Con note will be printed in laser printer on A4 sheet; Triple copies in single sheet – Shipper copy, another
copy along with Material and Accounts copy)
P a g e | 15
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
A4 CON NOTE – (Shipper Copy, another copy along with material and Accounts copy)
P a g e | 16
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
PRINT MULTIPLE PIECE STICKERS
Select the Print multiple pieces sticker. (Option to enter Starting piece number if single Con) From the preview click on the ‘Print’ icon to print
(Stickers for pieces for each consignment will be printed in Thermal Printer)
PRINT CON NOTE STICKERS
Select the Print Con Note sticker
From the preview click on the ‘Print’ icon to print
Con Note Sticker for each consignment will be printed in Thermal Printer.
P a g e | 17
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
THERMAL PRINTER SETTINGS
From control panel, select printers, from the list of printers select the thermal printer, right click menu, and click on Properties. Set the Printing preferences and printer settings as shows in the pictures.
P a g e | 18
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
CREATE AND PRINT MANIFEST
To print the Manifest. From the ‘SPOTON’s WST’ Main Page click on go link of ‘Create and print Manifest’. The following screen appears.
Check the consignments and click on ‘Create Manifest’ button.
It displays the
Manifest Number Select the copy type
Click on ’Print
Manifest’ Button.
P a g e | 19
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
Click on the Print Icon to print it.
RE‐PRINT MANIFEST
To reprint the manifest. From the ‘SPOTON’s WST’ main page, click on go link of ‘Re‐Print Manifest’. The following screen appears.
Select the search By option
If search by manifest Number enter the number otherwise enter date
click on ‘display’ button.
P a g e | 20
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
P a g e | 21
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
Select the From and To‐
date (click on calendar icon)
Select Con current
status
Click on ‘Display’
Button
Select the copy option (Customer/Startreck )
Click on ‘Re‐print Manifest’ button.
MIS
From the ‘SPOTON’s WST’ Main page, click on go link of ‘Booking / Pick up Details’. The following screen appears.
Consgnment Pick up Details
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
Click on Excel icon to export in excel.
From the ‘SPOTON’s WST’ Main page, click on go link of Pickup Vs Startrek Booking’. The following screen appears.
Pickup Vs Startrek Booking
Select the From and To‐date (click on calendar icon)
Click on ‘Display’ Button to display the details.
Click on Excel icon to export in excel.
P a g e | 22
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
VIEW CON SERIES
From the ‘SPOTON’s WST’ Main page, click on go link of‘View CON Series’. The following screen appears.
It list out the Total Con Series, Used, not used and Last used.
LOCATION SEARCH
From the ‘SPOTON’s WST’ main page, click on go link of ‘Location Search’. The following screen appears.
Select the state, city Or enter the Location Click on ‘Search’ Button It search and display the branch.
P a g e | 23
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
PINCODE LOCATOR
From the ‘SPOTON’s WST’ main page, click on ‘Pin code Locator’. The following screen appears.
Enter Pin code Click on ‘Search’ Button It search and display the branch
P a g e | 24
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
Version 1.0 Updated on 17/01/2013
SPOTON’S WST | Web Shipping Tool
P a g e | 25
Startrek Logistics Pvt LtdStartrek Logistics Pvt Ltd
I want to start shipping online with SPOTON, what do I need to do?
To start with you need STL’s Account code, once you have the accounts code and your email ID is ready with you, it takes few minutes to register you via www.spoton.co.in/spotconnect. Once registered, it will be a few simple steps to make your first shipping labels with SPOTON’s Web Shipping Tool.
If you don’t have an account, contact 1860‐420‐1414 to get one for the same
Do I need a SPOTON account to ship?
Yes, you need a SPOTON account to register and use SPOTON’s Web Shipping Tool.
Can more than one person register with the same SPOTON’s account?
Yes, as many as valid user with valid email ID linked to a SPOTON’s account code can be able to use SPOTON’s Web Shipping Tool. This is an ideal situation so that thru one account multiple people within your organisation can use this technology solution and create shipments. Same way multiple account holder of the same organisation can also use SPOTON’s Web Shipping Tools.
Can I use same address repetitively? Do you have any Address book as a solution?
Yes Address Book is an integral part of the solution. Once a receiver address is keyed in, the same will be stored and you can use the same at any point of time thus reducing data entry time considerably.
What are the hardware/software required for using SPOTON’s Web Shipping Tool?
* PC with internet access , where your proxy allows (www.spoton.co.in/spotconnect)
* Web browser (Internet Explorer 6.0 or higher, Firefox 4.0 or higher)
* Valid Email address, which also serves as your login
* Laser printer(to have quality barcode printed) for A4 sheet Con‐note or Thermal label printers for Sticker based solution
Does SPOTON’s Web Shipping Tool generate Multiple Piece Label?
Yes it does. You can configure your system in such a way that you can print Con‐Note/AWB and Multiple piece stickers either together or separately. System is tuned to meet your all such need. Also Multi‐piece sticker can be printed from any number too say a 60 pieces shipment, you can print label from 42/60 onwards.
Does SPOTON’s Web Shipping Tool prints Con‐Note/AWB both on plain sheet paper and on thermal label?
Yes it does print Con‐Note on both A4 sheet (3 parts) and thermal labels.
FAQ
P a g e | 26
SPOTON’S WST | Web Shipping Tool
Version 1.0 Updated on 17/01/2013
Startrek Logistics Pvt Ltd
CONTACT US
Email: [email protected]
Hot Line: 1860 420 1414
Startrek Logistics Pvt Ltd