welcome to rfid for fixed assets a magical tracking system sasbo-fasbo 2008 annual conference...
TRANSCRIPT
WELCOME
to
RFID FOR FIXED ASSETS
A MAGICAL
TRACKING SYSTEM
SASBO-FASBO2008 ANNUAL CONFERENCE
ORLANDO, FLORIDA
WAYNE HARTACCOUNTING ANALYST
POLK COUNTY (FL) SCHOOL DISTRICT
RIGHT NOW, A COSTLY OPTION, BUT …
• Acquire knowledge
• Watch trends
• Seek opportunities
BACKGROUND
AGA Technology Trends Florida School Business Official Polk County School District Visited St. Johns County S.D. Met with Flagler County S.D.
INFO SOURCES
www.aga.org [email protected] Joe Outlaw ([email protected]) Donna Wright([email protected])
RFID BASICS
Definition System Different from bar codes
OVERVIEW
MASTERRECORD
FILE
RFID TAG
READER/ PDA
EXAMPLES
Day-to-day Retail Government
Source: isp-planet.com & rfidXchange
BENEFITS
Processing efficiencies Audit frequency Theft deterrent
THINK ABOUT
Costs Re-engineering Perceptions
STAKEHOLDERS
Finance Information Technology School Administration
BASIC COMPONENTS
PDA Reader Middleware Tags
OVERVIEW
MASTERRECORD
FILE
RFID TAG
READER/ PDA
SYSTEM AT WORK
•Tag applied
•Downloads
•Portable reader
•Uploads
OVERVIEW
MASTERRECORD
FILE
RFID TAG
READER/ PDA
SAMPLE TAGS
SAMPLE TAGS . . . INSIDE SCOOP
PDA/READER
READER
READER . . . ANOTHER VIEW
SUGGESTIONS
• What if . . . why not?
• Test Pilot . . .
DISTRICT TEAM
FINANCE TECHNOLOGY SCHOOL ADMINISTRATORS
LOCATION…LOCATION…LOCATION
SERVER
WORKSTATION
TAGS
READERS
GET THE BALL ROLLING
Define what you need Request professional services Competition Test Pilot
DEFINE DISTRICT NEEDS
• EXISTING EQUIPMENT
• INTERFACING
• TAG LIFE
• PORTABLE DEVICES
RFP
Internal Expertise
Competitive bidding
Fine tune
SCHOOL ENVIRONMENT—RFID TAGS
• LOCATION
• BATTERY LIFE
• INSTALLATION
SCHOOL ENVIRONMENT--READER
• SIGNAL INTERFERENCE
• OVERLAPPING SIGNALS
SCHOOL ENVIRONMENT--PDA
Back-up Storage Ergonomics
AUDIT CONSIDERATIONSSCHOOL ENVIRONMENT
Rules & Reg’s Internal Control Room Location
COSTS
Tags Software license Readers PDA Maintenance
THINKING AHEAD . . .
Acquire knowledge Watch trends
Seek opportunities
BENEFITS FOR A SCHOOL ENVIRONMENT
Minimize interruptionsCompletion timeframesRemove audit
constraints
IN SUMMARY
TECH BASICS YOUR TEAM COSTS BENEFITS IMPLEMENTATION
HAVE A GREAT REST OF THE CONFERENCE!