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TRANSCRIPT
January 23, 2018
www.earlylearningwa.org > Governance > Policy Council
Welcome to Policy Council!1. Pick up the handouts from the tables in the back of the room
2. Complete your Parent Leadership Reimbursement Form and the forms in the front pocket of your binder and turn them in to the Inbox in the
back of the room
4H Activity:
2
High Five Hello
Hug Handshake
Review Today’s Agenda:
Welcome, Introductions, Housekeeping Community Builder Policy Council Business Liaison and Committee Reportbacks Washington Corrections Center for Women (WCCW)
Early Head Start Program Early Learning Structure ERSEA Update Research Proposal Advocacy Day
REMINDERS Complete Parent Leadership Reimbursement
Forms: Forms must be turned in to INBOX at back of room by 11 a.m. to receive check today
Smoking area: Behind building near the dumpster or on the sidewalk by the road. No smoking on PSESD property
Cell Phones: Put on silent or vibrate
Community Builder
Egg Drop Activity
Game: The mission is to protect the egg from cracking using work, creativity, and a good design. You will drop each structure at table height, the goal is for your structure to be able to withstand such a fall.
• Each team will be given limited resources.
• You may not use any materials other than what is in your bag.
• Communication and creativity are key! Everyone must contribute.
Policy Council Business
HOW TO VOTE Only parent representatives can vote
Each option on the screen is an option on the clicker (match by the number)
ex: answer 1 = button 1
Vote every time a vote is called for
Only one vote per clicker is counted
TREASURER’S REPORT(GREEN HANDOUT)
Treasurer’s Report
1. Accept
2. Oppose
3. Abstain
Answer Now
I, name, motion that the November Treasurer’s Report has been presented, reviewed, and that all questions were answered.
I, name, second the motion.
MEETING MINUTES(GOLD HANDOUT)
Meeting Minutes
1. Accept
2. Oppose
3. Abstain
Answer Now
I, name, motion that the December meeting minutes have been presented, reviewed, and that all questions were answered.
I, name, second the motion.
Liaison & CommitteeReport-Backs
Center Directors Meeting (Members-at-Large)PSESD Board of Directors Meeting (Vice Co-Chairs)
ERSEA CommitteeWSA Parent Ambassadors
Who else has something to share with the group?
Program Reports
FISCAL REPORTS(BLUE HANDOUT)
BUDGET AND PROCUREMENT CARD REPORT 2016/17
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Grant Name
Budget Spent(as of
11/30/17)
Procurement Card Charges
(for November)
Program-Year Grant Period
Number of Slots Grant AmountProgram Year
Total # of Months
# of months passed
÷total
months
Head Start 412 95%November 1, 2016 toOctober 31, 2017 12 100%
1,344 $15,228,865
Early Head Start 412 103% 201 $3,161,769
Head Start Expansion 187 84%November 1, 2016 to October 31, 2017 12 100% 187 $1,946,577
• Leadership Team reviewed the full reports on 1/9/18• Full reports will be available on the Policy Council website following this meeting
BUDGET AND PROCUREMENT CARD REPORT 2017/18
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Grant Name
Budget Spent(as of
11/30/17 )
Procurement Card Charges
(for November)
Program-Year Grant Period
Number of Slots Grant AmountProgram Year
Total # of Months
# of months passed
÷total
months
Head Start 412 3%
$4,183.57November 1, 2017 toOctober 31, 2018
12 8%
1,344 $15,379,653
Early Head Start 412 4% 201 $3,161,769
Early Head Start Childcare Partnership 007 17% $517.04
September 1, 2017 to August 31, 2018 12 17% 160 $2,960,367
Head Start Expansion 187 2% $124.89November 1, 2017 to June 30, 2018 8 13% 187 $1,000,396
ECEAP 23% $1,052.05July 1, 2017 to June 30, 2018 12 33% 3,038 $26,475,619
• Leadership Team reviewed the full reports on 1/9/18• Full reports will be available on the Policy Council website following this meeting
Fiscal Summary
1. Accept
2. Oppose
3. AbstainAnswer
Now
I, name, motion that the December Fiscal Summary, which reflects the:
November Budget and Procurement Card Reports
Has been presented, reviewed, and that all questions were answered.
I, name, second the motion.
PERSONNEL ACTIONS(PINK HANDOUT)
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Personnel Actions
1. Accept
2. Oppose
3. Abstain
Answer Now
I, name, motion that the January Personnel Actions have been presented, reviewed, and that all questions were answered.
I, name, second the motion.
WCCW
Rita Dierck and Parents
Early Head Start at the
Washington Corrections Center for Women
IN 2007, 1.7 MILLION CHILDREN HAD AN INCARCERATED PARENT.
OVER 22% OF THOSE CHILDREN WERE UNDER THE AGE OF 5 YEARS.
T H E S E N T E N C I N G P R OJ EC T, S E P T E M B E R 2 0 1 2
Source: Bureau of Justice Statistics
“Research shows time and again that babies who receive affection and nurturing from their parents have the best chance of developing into children, teens, and adults who are happy, healthy, and competent.” Source: "Nurturing and Attachment." Promoting Healthy Families in Your Community. HHS/Children’s Bureau/OCAN. 2007
The Residential Parenting Program at the Washington Corrections Center for Women began in August of 1999 and is a collaboration between PSESD and the Washington State Department of Corrections.
Early Head Start(EHS)
Shares information with mothers and caregivers about child development, health & nutrition
Supports children’s individual development & learning for school readiness
Helps families plan for release transition
Fifteen mothers and infants can be served at a time by the Program.
They live full time together in J Unit, in the Minimum Security Compound of WCCW.
Eligibility
Must be pregnant before becoming incarcerated
Must be classified as minimum custody
Must be eligible for release by the time the child reaches 30 months old
Must be willing to meet program expectations
No violent criminal history or crimes against children
J UnitEach mother and child have their own room with a crib, and live dormitory style.
Other women Who are incarcerated at WCCW can volunteer to be caregivers for the children.
Caregivers are screened much like the mothers are before entering the program. Once approved they go through a training that we provide.
Home-Based Program
Enrolled prenatally with bi-weekly home visits
Weekly home visits when baby is born
New Moms Group (socialization group) meets twice monthly
Center-Based Program
Early Head Start provides state-licensed childcare with state childcare subsidy, serving children one month through two years.
WCCW has the only state licensed childcare center funded by Early Head Start operating inside a federal or state prison.
Early Head Start offers workshops and learning opportunities for RPP families inside WCCW
Parent Leadership
Although these moms are in a different setting, they still have most of the same opportunities that EHS offers parents.
In the Fall of 2003, elected representatives from EHS at WCCW began attending Policy Council meetings.
Past & present RPP mothers have also participated in Self Assessment, have attended regional EHS conferences and have participated in presentations about the program to the community.
Community Visits and Field Trips
Some of the children are able to visit with family outside the institution.
EHS also provides opportunities for toddlers to explore the community with visits to places like local parks, grocery stores, socialization groups and the library.
Reduced Recidivism
The recidivism rate for mothers who have participated in the Residential Parenting Program is approximately less than one third that of the general female population.
Questions?
Early Learning Structure
Talena Dixon
Key Components of Organizational Design
▪ Collaborative, interdisciplinary approach
▪ Coaching model of support
▪ Working in partnership with subcontractors
▪ Race equity
▪ Role clarity for staff
Old Model
Head Start | ECEAP | EHSSites
HealthNutrition
Family Support
Education
Disability Services
Mental Health
New Organizational Design
Head Start | ECEAP | EHSSites
Team A • Education Coaches• Health/Nutrition Coach• Dual Language Coach• Family Engagement Coach
Team B • Education Coaches• Health/Nutrition Coach• Dual Language Coach• Family Engagement Coach
Team C • Education Coaches• Health/Nutrition Coach• Dual Language Coach• Family Engagement Coach
Consultant Role
Head Start | ECEAP | EHSSites
Disability Services
Health/Nutrition
Mental Health
Content Expertise in Program Managers
Head Start | ECEAP | EHSSites
Education/ Disability Services
Health/Nutrition/Safety Family Engagement/ Mental Health
Site Support Teams (pre-K and EHS)
ERSEA Update
Talena Dixon
What is ERSEA?
Process that engages families to apply for and enroll in ECEAP, HS, EHS▪ Eligibility▪ Recruitment▪ Selection▪ Enrollment▪ Attendance
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What is a Re-Design?
▪ Gather lots of information from variety of stakeholders over a long-period of time to re-design our system to make needed changes.
Why Re-Design?
▪ Ensure we have a system that:
▪ meets requirements for ECEAP, HS, and EHS and ECEAP/HS shared waitlist sites
▪ is streamlined for families and staff, and attends to
▪ provides parents and staff more time for family engagement
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Who are our stakeholders?
▪ Families, site staff, PSESD staff, ERSEA Committee, Department of Early Learning, Office of Head Start/Region X
What is our timeline?
▪ Ready for 2018-19 program year
47DATE LOCATION TIME
How will we connect back to you?
▪ February Policy Council Meeting
▪ 2018 ERSEA Committee Meetings
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DATE LOCATION TIME
January 29, 2018 Puget Sound ESD, Renton 10:00 am-12:00 pm
February 20, 2018 Puget Sound ESD, Renton 10:00 am-12:00 pm
March 19, 2018 Puget Sound ESD, Renton 10:00 am-12:00 pm
Lunch
Please return by 12:30
Research Proposal
Alicia Atkinson
Money Powerup Pack: Development & Evaluation OverviewJanuary 2018
PSESD Policy Council PresentationTuesday January 23rd, 2018
Agenda
• The Prosperity Agenda
• Money Powerup Packs: An Overview• Program Development• Testimonials
• Evaluation Overview• Purpose• Evaluation Training• Parent Feedback Methods• Staff/Facilitator Feedback Methods
• Questions
Who is The Prosperity Agenda?
We use human-centered design process to deliver pragmatic innovations in order to stop the cycle of poverty.
We partner with non-profits and government agencies to build financial wellness and career readiness for families.
We believe poverty does not inherently limit the potential in anyone, which is why we focus on designing solutions that fuel people's desires to achieve their goals leading to lasting economic security.
Money Powerup Packs
Parent savings behaviors
+
Parent savings success
Kid savings behaviors
Kid savings success
Parent teaches kid about savings
Kid learns about savings
++
+
++
+
School
Educational programs
Social network (friends, family, peers)
+
+
+
Parent/kid activities
Parent/kid conversations
Parent/kid reading books
+
+
+
Developing Money Powerup Packs
• How might we improve financial resilience, through savings behaviors, of parents in Community Jobs programs, with a two-generation approach?
• Insights and context gathering through conversations
• What we learned
Money Powerup Packs Everything you need to launch easy, engaging events in your program that build financial resilience
• Show that you’re an organization who talks about money – because it isn’t taboo
• When we talk about savings and share what works, we all get better at it• Build transparency between staff and parents• Generate meaningful dialog in the office and at home as a family• Money stuff doesn’t have to be boring or full of shame, have some fun with
building savings behaviors• The practice starts here and the real work happens out there. Build healthy
habits and attitudes for all of your staff and parents, challenge cultural stigmas about money, mythbust your way to truth about savings so when opportunity arrive – everyone can take it
• Building financial resilience may look different for each parent and you probably have some skillful savers in your program – surface the tactics that work well in a low pressure, social setting so that everyone finds what works best for them
Money Powerup Packs• Build community• Celebrate Progress• Create memorable
experiences
Everything you need to launch easy, engaging events in your program that build financial resilience
• Overview, including objectives of pack, what’s in the pack, etc.
• Banners, Flyers, Posters, etc. • Community Board brainstorm instructions• Email templates• Facilitator guide & check list• Stickers!• Take home activities (in Spanish & English)• 60 – 90 mins “Day of event” activity• USB drive – with powerpoint, and digital copies of
additional materials (emails, flyers, etc.)
What’s in each pack…Money Powerup Packs• Build community• Celebrate Progress• Create memorable
experiences
What we’ve heard….
• “It puts everyone on the same level- we can all learn together.”• “I’ve been doing Parent education for years – I like this because it’s open and
takes the wisdom of the group. It’s not an ‘I’m the expert and I’m going to tell you’, it’s ‘I have some information and were going to learn from each other’ I think that’s a more positive way to fulfill parent education.”
• “It feels doable- planning for retirement feels unreachable but we all have change, your kids have change. This makes it something more reachable for parents.”
• “Implementing it without having new curriculum and new training, I think staff are really going to like that.”
• “Everything is pretty much done, it’s a kit in a box, you open it up and everything has already been laminated. It’s that simple, it saves someone in the office from having to do it and it’s kid and parent friendly. “
• “The take home activities are engaging and easy to follow”
Evaluation Overview
Goals of Staff Evaluation • Fit in early learning program• Pack improvements and improve experience of facilitators
Goals of Parent Evaluation • Measuring Power up Packs ability to improve financial resilience -
frequency and type of conversations with children, savings goals, progress towards goals, Nontraditional savings activities, frequency and consistency, Decision fatigue, Savings identity, Intentionality & confidence, etc.
• Improve experience in Power up Pack events
Parent Evaluation Activities –Facilitated by PSESD Staff
Staff from PSESD complete CITI training
Staff also attend a webinar-based training on collecting
consent
IRB Process & Training
Fully trained staff inform parents about evaluation
procedures.
Only parents who wish to participate in the study sign
the consent form.
Staff Collect Consent from Parents
Outcome Surveys: For parents who leave or finish
the program.
Baseline Surveys: For parents who enter or are currently in the program.
Parent who signed the consent form may participate in…
Post-event Survey: For parents who experience a
Money Powerup Pack.
Focus Groups: Parents who participate receive a gift
card.
Staff/Facilitator Evaluation Activities – TPA will Lead
Facilitator attend biweekly check-in calls with TPA staff.
TPA collects consent from staff and facilitators.
Staff/Facilitator Feedback Form
Facilitator complete feedback form 2 weeks
before the event.
Facilitator and staff to fill out a day after the event
survey.
Research Proposal: The Prosperity Agenda
1. Accept
2. Oppose
3. Abstain
Answer Now
I, name, motion to approve The Prosperity Agenda Research Proposal as presented and that all questions were answered.
I, name, second the motion.
Head Start Vice Co-Chair Position
Quincy Stone
DUTIESDuties:
▪ Perform all duties of the Chairperson in his/her absence.
▪ Represent Early Learning Policy Council at the PSESD Governing Board meetings, serving as a link between Policy Council and the PSESD Board and supporting shared governance. This is an ad-hoc, non-voting position on the PSESD Board.
▪ Represent Early Learning Policy Council at the PSESD Board Advisory Committee.
▪ Share reports/information with Policy Council from the PSESD Board in conjunction with the PSESD Board rep.
▪ Share reports from the Policy Council in conjunction with grantee staff with the PSESD Board.
ELIGIBILITY▪ You must have had a child
enrolled in a Head Start program in the 2017-18 school year or be an elected Policy Council Past Parent to be eligible for this position
Bylaws Article IV, Section 10 Bylaws Article IV, Section 3, Part D
Elections – Head Start Vice Co-Chair
Jody
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Advocacy Day
WHAT IS ADVOCACY DAY?
WHAT CAN I EXPECT?
Our Center and PSESD Early Learning participates every year and is a major partner with the Washington State Association of Head Start and ECEAP who hosts this opportunity.
Early Learning parents and staff from all over the state attend!
WASHINGTON STATE EARLY LEARNING ADVOCACY DAY
Bus stops in King and Pierce counties
Charter Buses are not safe for children If you are bringing children, you
will need to drive yourself
BUS TO RED LION HOTEL IN OLYMPIA
Dress for the Weather
WEAR RED!
COULD BE A SUNNY OR A RAINY DAY…
ARRIVE AT THE RED LION HOTEL
Parent Leaders and Staff from PSESD Early Learning and centers like yours will be available to answer questions
Look for people wearing this button!
PSESD STAFF
Group training with other ECEAP, Head Start and Early Head parents and staff from programs across the state
ADVOCACY TRAINING
You’ll sit with other parents that live near you – in the same legislative district
DISTRICT GROUPS
There will be an area where you can make signs to hold during the afternoon rally
MAKING SIGNS FOR RALLY
Boxed lunches are provided
During lunch, you’ll meet with your district to plan your time at the Capitol Campus
LUNCH, MAKING A PLAN
If you rode a bus to Olympia, you’ll get back on the same bus to head to the Capitol
If you drove yourself or carpooled to Olympia, you’ll do the same to the Capitol
OFF TO THE CAPITOL
Everyone will gather on the Capitol steps at the end of the day
RALLY ON THECAPITOL STEPS!
A fellow parent and/or staff member will lead your group
You’ll meet with 3 legislators or their aides to help them understand the importance of early learning
MEETING WITH LEGISLATORS
Interpreters are available if you indicate the language needed on your registration
A participation reimbursement is available to all families If you ride a bus, you’ll fill out a form on the bus If you drive yourself, there will be a red envelope
for you at the Red Lion with a form to fill out You can participate regardless of
immigration or citizenship status Don’t forget to WEAR RED!
DETAILS
Ask your Family Support staff member at your center
– or Call or email:
Lori [email protected] 425-917-7759 or 253-778-7759
QUESTIONS?
WOULD YOU LIKE TO BE A DISTRICT LEAD?
▪ Review appointments with legislators
▪ Gather your group after training to decide who wants to share
▪ Lead the group to each appointment (use map in packet)
▪ Make sure everyone gets to the rally on the capitol steps
You’ll also have a staff supporter assigned to your district, but you’re the lead
If you’re interested, sign up on the poster on the wall
ADJOURN
Next Pol icy Counci l Meet ing:
▪ February 27th, 2018
▪ 10:00 AM – 2:00 PM
▪ Puget Sound ESD