January 23, 2018

www.earlylearningwa.org > Governance > Policy Council

Welcome to Policy Council!1. Pick up the handouts from the tables in the back of the room

2. Complete your Parent Leadership Reimbursement Form and the forms in the front pocket of your binder and turn them in to the Inbox in the

back of the room

4H Activity:

2

High Five Hello

Hug Handshake

Review Today’s Agenda:

Welcome, Introductions, Housekeeping Community Builder Policy Council Business Liaison and Committee Reportbacks Washington Corrections Center for Women (WCCW)

Early Head Start Program Early Learning Structure ERSEA Update Research Proposal Advocacy Day

REMINDERS Complete Parent Leadership Reimbursement

Forms: Forms must be turned in to INBOX at back of room by 11 a.m. to receive check today

Smoking area: Behind building near the dumpster or on the sidewalk by the road. No smoking on PSESD property

Cell Phones: Put on silent or vibrate

Community Builder

Egg Drop Activity

Game: The mission is to protect the egg from cracking using work, creativity, and a good design. You will drop each structure at table height, the goal is for your structure to be able to withstand such a fall.

• Each team will be given limited resources.

• You may not use any materials other than what is in your bag.

• Communication and creativity are key! Everyone must contribute.

Policy Council Business

HOW TO VOTE Only parent representatives can vote

Each option on the screen is an option on the clicker (match by the number)

ex: answer 1 = button 1

Vote every time a vote is called for

Only one vote per clicker is counted

TREASURER’S REPORT(GREEN HANDOUT)

Treasurer’s Report

1. Accept

2. Oppose

3. Abstain

Answer Now

I, name, motion that the November Treasurer’s Report has been presented, reviewed, and that all questions were answered.

I, name, second the motion.

MEETING MINUTES(GOLD HANDOUT)

Meeting Minutes

1. Accept

2. Oppose

3. Abstain

Answer Now

I, name, motion that the December meeting minutes have been presented, reviewed, and that all questions were answered.

I, name, second the motion.

Liaison & CommitteeReport-Backs

Center Directors Meeting (Members-at-Large)PSESD Board of Directors Meeting (Vice Co-Chairs)

ERSEA CommitteeWSA Parent Ambassadors

Who else has something to share with the group?

Program Reports

FISCAL REPORTS(BLUE HANDOUT)

BUDGET AND PROCUREMENT CARD REPORT 2016/17

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Grant Name

Budget Spent(as of

11/30/17)

Procurement Card Charges

(for November)

Program-Year Grant Period

Number of Slots Grant AmountProgram Year

Total # of Months

# of months passed

÷total

months

Head Start 412 95%November 1, 2016 toOctober 31, 2017 12 100%

1,344 $15,228,865

Early Head Start 412 103% 201 $3,161,769

Head Start Expansion 187 84%November 1, 2016 to October 31, 2017 12 100% 187 $1,946,577

• Leadership Team reviewed the full reports on 1/9/18• Full reports will be available on the Policy Council website following this meeting

BUDGET AND PROCUREMENT CARD REPORT 2017/18

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Grant Name

Budget Spent(as of

11/30/17 )

Procurement Card Charges

(for November)

Program-Year Grant Period

Number of Slots Grant AmountProgram Year

Total # of Months

# of months passed

÷total

months

Head Start 412 3%

$4,183.57November 1, 2017 toOctober 31, 2018

12 8%

1,344 $15,379,653

Early Head Start 412 4% 201 $3,161,769

Early Head Start Childcare Partnership 007 17% $517.04

September 1, 2017 to August 31, 2018 12 17% 160 $2,960,367

Head Start Expansion 187 2% $124.89November 1, 2017 to June 30, 2018 8 13% 187 $1,000,396

ECEAP 23% $1,052.05July 1, 2017 to June 30, 2018 12 33% 3,038 $26,475,619

• Leadership Team reviewed the full reports on 1/9/18• Full reports will be available on the Policy Council website following this meeting

Fiscal Summary

1. Accept

2. Oppose

3. AbstainAnswer

Now

I, name, motion that the December Fiscal Summary, which reflects the:

November Budget and Procurement Card Reports

Has been presented, reviewed, and that all questions were answered.

I, name, second the motion.

PERSONNEL ACTIONS(PINK HANDOUT)

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Personnel Actions

1. Accept

2. Oppose

3. Abstain

Answer Now

I, name, motion that the January Personnel Actions have been presented, reviewed, and that all questions were answered.

I, name, second the motion.

WCCW

Rita Dierck and Parents

Early Head Start at the

Washington Corrections Center for Women

IN 2007, 1.7 MILLION CHILDREN HAD AN INCARCERATED PARENT.

OVER 22% OF THOSE CHILDREN WERE UNDER THE AGE OF 5 YEARS.

T H E S E N T E N C I N G P R OJ EC T, S E P T E M B E R 2 0 1 2

Source: Bureau of Justice Statistics

“Research shows time and again that babies who receive affection and nurturing from their parents have the best chance of developing into children, teens, and adults who are happy, healthy, and competent.” Source: "Nurturing and Attachment." Promoting Healthy Families in Your Community. HHS/Children’s Bureau/OCAN. 2007

The Residential Parenting Program at the Washington Corrections Center for Women began in August of 1999 and is a collaboration between PSESD and the Washington State Department of Corrections.

Early Head Start(EHS)

Shares information with mothers and caregivers about child development, health & nutrition

Supports children’s individual development & learning for school readiness

Helps families plan for release transition

Fifteen mothers and infants can be served at a time by the Program.

They live full time together in J Unit, in the Minimum Security Compound of WCCW.

Eligibility

Must be pregnant before becoming incarcerated

Must be classified as minimum custody

Must be eligible for release by the time the child reaches 30 months old

Must be willing to meet program expectations

No violent criminal history or crimes against children

J UnitEach mother and child have their own room with a crib, and live dormitory style.

Other women Who are incarcerated at WCCW can volunteer to be caregivers for the children.

Caregivers are screened much like the mothers are before entering the program. Once approved they go through a training that we provide.

Home-Based Program

Enrolled prenatally with bi-weekly home visits

Weekly home visits when baby is born

New Moms Group (socialization group) meets twice monthly

Center-Based Program

Early Head Start provides state-licensed childcare with state childcare subsidy, serving children one month through two years.

WCCW has the only state licensed childcare center funded by Early Head Start operating inside a federal or state prison.

Early Head Start offers workshops and learning opportunities for RPP families inside WCCW

Parent Leadership

Although these moms are in a different setting, they still have most of the same opportunities that EHS offers parents.

In the Fall of 2003, elected representatives from EHS at WCCW began attending Policy Council meetings.

Past & present RPP mothers have also participated in Self Assessment, have attended regional EHS conferences and have participated in presentations about the program to the community.

Community Visits and Field Trips

Some of the children are able to visit with family outside the institution.

EHS also provides opportunities for toddlers to explore the community with visits to places like local parks, grocery stores, socialization groups and the library.

Reduced Recidivism

The recidivism rate for mothers who have participated in the Residential Parenting Program is approximately less than one third that of the general female population.

Questions?

Early Learning Structure

Talena Dixon

Key Components of Organizational Design

▪ Collaborative, interdisciplinary approach

▪ Coaching model of support

▪ Working in partnership with subcontractors

▪ Race equity

▪ Role clarity for staff

Old Model

Head Start | ECEAP | EHSSites

HealthNutrition

Family Support

Education

Disability Services

Mental Health

New Organizational Design

Head Start | ECEAP | EHSSites

Team A • Education Coaches• Health/Nutrition Coach• Dual Language Coach• Family Engagement Coach

Team B • Education Coaches• Health/Nutrition Coach• Dual Language Coach• Family Engagement Coach

Team C • Education Coaches• Health/Nutrition Coach• Dual Language Coach• Family Engagement Coach

Consultant Role

Head Start | ECEAP | EHSSites

Disability Services

Health/Nutrition

Mental Health

Content Expertise in Program Managers

Head Start | ECEAP | EHSSites

Education/ Disability Services

Health/Nutrition/Safety Family Engagement/ Mental Health

Site Support Teams (pre-K and EHS)

ERSEA Update

Talena Dixon

What is ERSEA?

Process that engages families to apply for and enroll in ECEAP, HS, EHS▪ Eligibility▪ Recruitment▪ Selection▪ Enrollment▪ Attendance

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What is a Re-Design?

▪ Gather lots of information from variety of stakeholders over a long-period of time to re-design our system to make needed changes.

Why Re-Design?

▪ Ensure we have a system that:

▪ meets requirements for ECEAP, HS, and EHS and ECEAP/HS shared waitlist sites

▪ is streamlined for families and staff, and attends to

▪ provides parents and staff more time for family engagement

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Who are our stakeholders?

▪ Families, site staff, PSESD staff, ERSEA Committee, Department of Early Learning, Office of Head Start/Region X

What is our timeline?

▪ Ready for 2018-19 program year

47DATE LOCATION TIME

How will we connect back to you?

▪ February Policy Council Meeting

▪ 2018 ERSEA Committee Meetings

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DATE LOCATION TIME

January 29, 2018 Puget Sound ESD, Renton 10:00 am-12:00 pm

February 20, 2018 Puget Sound ESD, Renton 10:00 am-12:00 pm

March 19, 2018 Puget Sound ESD, Renton 10:00 am-12:00 pm

Lunch

Please return by 12:30

Research Proposal

Alicia Atkinson

Money Powerup Pack: Development & Evaluation OverviewJanuary 2018

PSESD Policy Council PresentationTuesday January 23rd, 2018

Agenda

• The Prosperity Agenda

• Money Powerup Packs: An Overview• Program Development• Testimonials

• Evaluation Overview• Purpose• Evaluation Training• Parent Feedback Methods• Staff/Facilitator Feedback Methods

• Questions

Who is The Prosperity Agenda?

We use human-centered design process to deliver pragmatic innovations in order to stop the cycle of poverty.

We partner with non-profits and government agencies to build financial wellness and career readiness for families.

We believe poverty does not inherently limit the potential in anyone, which is why we focus on designing solutions that fuel people's desires to achieve their goals leading to lasting economic security.

Money Powerup Packs

Parent savings behaviors

+

Parent savings success

Kid savings behaviors

Kid savings success

Parent teaches kid about savings

Kid learns about savings

++

+

++

+

School

Educational programs

Social network (friends, family, peers)

+

+

+

Parent/kid activities

Parent/kid conversations

Parent/kid reading books

+

+

+

Developing Money Powerup Packs

• How might we improve financial resilience, through savings behaviors, of parents in Community Jobs programs, with a two-generation approach?

• Insights and context gathering through conversations

• What we learned

Money Powerup Packs Everything you need to launch easy, engaging events in your program that build financial resilience

• Show that you’re an organization who talks about money – because it isn’t taboo

• When we talk about savings and share what works, we all get better at it• Build transparency between staff and parents• Generate meaningful dialog in the office and at home as a family• Money stuff doesn’t have to be boring or full of shame, have some fun with

building savings behaviors• The practice starts here and the real work happens out there. Build healthy

habits and attitudes for all of your staff and parents, challenge cultural stigmas about money, mythbust your way to truth about savings so when opportunity arrive – everyone can take it

• Building financial resilience may look different for each parent and you probably have some skillful savers in your program – surface the tactics that work well in a low pressure, social setting so that everyone finds what works best for them

Money Powerup Packs• Build community• Celebrate Progress• Create memorable

experiences

Everything you need to launch easy, engaging events in your program that build financial resilience

• Overview, including objectives of pack, what’s in the pack, etc.

• Banners, Flyers, Posters, etc. • Community Board brainstorm instructions• Email templates• Facilitator guide & check list• Stickers!• Take home activities (in Spanish & English)• 60 – 90 mins “Day of event” activity• USB drive – with powerpoint, and digital copies of

additional materials (emails, flyers, etc.)

What’s in each pack…Money Powerup Packs• Build community• Celebrate Progress• Create memorable

experiences

What we’ve heard….

• “It puts everyone on the same level- we can all learn together.”• “I’ve been doing Parent education for years – I like this because it’s open and

takes the wisdom of the group. It’s not an ‘I’m the expert and I’m going to tell you’, it’s ‘I have some information and were going to learn from each other’ I think that’s a more positive way to fulfill parent education.”

• “It feels doable- planning for retirement feels unreachable but we all have change, your kids have change. This makes it something more reachable for parents.”

• “Implementing it without having new curriculum and new training, I think staff are really going to like that.”

• “Everything is pretty much done, it’s a kit in a box, you open it up and everything has already been laminated. It’s that simple, it saves someone in the office from having to do it and it’s kid and parent friendly. “

• “The take home activities are engaging and easy to follow”

Evaluation Overview

Goals of Staff Evaluation • Fit in early learning program• Pack improvements and improve experience of facilitators

Goals of Parent Evaluation • Measuring Power up Packs ability to improve financial resilience -

frequency and type of conversations with children, savings goals, progress towards goals, Nontraditional savings activities, frequency and consistency, Decision fatigue, Savings identity, Intentionality & confidence, etc.

• Improve experience in Power up Pack events

Parent Evaluation Activities –Facilitated by PSESD Staff

Staff from PSESD complete CITI training

Staff also attend a webinar-based training on collecting

consent

IRB Process & Training

Fully trained staff inform parents about evaluation

procedures.

Only parents who wish to participate in the study sign

the consent form.

Staff Collect Consent from Parents

Outcome Surveys: For parents who leave or finish

the program.

Baseline Surveys: For parents who enter or are currently in the program.

Parent who signed the consent form may participate in…

Post-event Survey: For parents who experience a

Money Powerup Pack.

Focus Groups: Parents who participate receive a gift

card.

Staff/Facilitator Evaluation Activities – TPA will Lead

Facilitator attend biweekly check-in calls with TPA staff.

TPA collects consent from staff and facilitators.

Staff/Facilitator Feedback Form

Facilitator complete feedback form 2 weeks

before the event.

Facilitator and staff to fill out a day after the event

survey.

Questions

Alicia Atkinson, The Prosperity Agenda(206) 973 - 2294 ext: 107aliciaa@theprosperityagenda.org

Research Proposal: The Prosperity Agenda

1. Accept

2. Oppose

3. Abstain

Answer Now

I, name, motion to approve The Prosperity Agenda Research Proposal as presented and that all questions were answered.

I, name, second the motion.

Head Start Vice Co-Chair Position

Quincy Stone

DUTIESDuties:

▪ Perform all duties of the Chairperson in his/her absence.

▪ Represent Early Learning Policy Council at the PSESD Governing Board meetings, serving as a link between Policy Council and the PSESD Board and supporting shared governance. This is an ad-hoc, non-voting position on the PSESD Board.

▪ Represent Early Learning Policy Council at the PSESD Board Advisory Committee.

▪ Share reports/information with Policy Council from the PSESD Board in conjunction with the PSESD Board rep.

▪ Share reports from the Policy Council in conjunction with grantee staff with the PSESD Board.

ELIGIBILITY▪ You must have had a child

enrolled in a Head Start program in the 2017-18 school year or be an elected Policy Council Past Parent to be eligible for this position

Bylaws Article IV, Section 10 Bylaws Article IV, Section 3, Part D

Elections – Head Start Vice Co-Chair

Jody

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Advocacy Day

WHAT IS ADVOCACY DAY?

WHAT CAN I EXPECT?

Our Center and PSESD Early Learning participates every year and is a major partner with the Washington State Association of Head Start and ECEAP who hosts this opportunity.

Early Learning parents and staff from all over the state attend!

WASHINGTON STATE EARLY LEARNING ADVOCACY DAY

Bus stops in King and Pierce counties

Charter Buses are not safe for children If you are bringing children, you

will need to drive yourself

BUS TO RED LION HOTEL IN OLYMPIA

Dress for the Weather

WEAR RED!

COULD BE A SUNNY OR A RAINY DAY…

ARRIVE AT THE RED LION HOTEL

Parent Leaders and Staff from PSESD Early Learning and centers like yours will be available to answer questions

Look for people wearing this button!

PSESD STAFF

Group training with other ECEAP, Head Start and Early Head parents and staff from programs across the state

ADVOCACY TRAINING

You’ll sit with other parents that live near you – in the same legislative district

DISTRICT GROUPS

There will be an area where you can make signs to hold during the afternoon rally

MAKING SIGNS FOR RALLY

Boxed lunches are provided

During lunch, you’ll meet with your district to plan your time at the Capitol Campus

LUNCH, MAKING A PLAN

If you rode a bus to Olympia, you’ll get back on the same bus to head to the Capitol

If you drove yourself or carpooled to Olympia, you’ll do the same to the Capitol

OFF TO THE CAPITOL

Everyone will gather on the Capitol steps at the end of the day

RALLY ON THECAPITOL STEPS!

A fellow parent and/or staff member will lead your group

You’ll meet with 3 legislators or their aides to help them understand the importance of early learning

MEETING WITH LEGISLATORS

Interpreters are available if you indicate the language needed on your registration

A participation reimbursement is available to all families If you ride a bus, you’ll fill out a form on the bus If you drive yourself, there will be a red envelope

for you at the Red Lion with a form to fill out You can participate regardless of

immigration or citizenship status Don’t forget to WEAR RED!

DETAILS

Ask your Family Support staff member at your center

– or Call or email:

Lori Pittmanlpittman@psesd.org 425-917-7759 or 253-778-7759

QUESTIONS?

WOULD YOU LIKE TO BE A DISTRICT LEAD?

▪ Review appointments with legislators

▪ Gather your group after training to decide who wants to share

▪ Lead the group to each appointment (use map in packet)

▪ Make sure everyone gets to the rally on the capitol steps

You’ll also have a staff supporter assigned to your district, but you’re the lead

If you’re interested, sign up on the poster on the wall

ADJOURN

Next Pol icy Counci l Meet ing:

▪ February 27th, 2018

▪ 10:00 AM – 2:00 PM

▪ Puget Sound ESD