Welcome

to

Everybody to Group presentation

Group members Group members

Dr. Mohd. Abdus SalamDr. Mohd. Abdus Salam, , Deputy Project Director (Deputy Secretary),Deputy Project Director (Deputy Secretary), Bangladesh Trade Policy Support Programme (BTPSP), Ministry of Bangladesh Trade Policy Support Programme (BTPSP), Ministry of Commerce.Commerce.

Mohammad Nurullah Noori, ADC (General), Deputy Commissioner’s

Office, Bhola.

Nasrin Mukty, Senior Assistant Secretary, Ministry of Environment & Forest.

Dr Mohammad Kamruzzaman, Senior Asst Secretary and Camp-In-Charge, Nayapara Refugee Camp, Teknaf.

Dewan Muhammad Tajul Islam, Assistant Commissioner,

DC Office, Khagrachari Hill District

METHODS OF NATIONAL PROCUREMENTMETHODS OF NATIONAL PROCUREMENT(GOODS & WORKS)(GOODS & WORKS)

OPEN TENDERING METHOD (61-62) OPEN TENDERING METHOD (61-62) LIMITED TENDERING METHOD (63-64) LIMITED TENDERING METHOD (63-64) TWO-STAGE TENDERING METHODTWO-STAGE TENDERING METHOD (65-68) (65-68) REQUEST FOR QUOTATION METHOD (69-73) REQUEST FOR QUOTATION METHOD (69-73) DIRECT PROCUREMENT METHOD (74-82) DIRECT PROCUREMENT METHOD (74-82) ONE STAGE TWO ENVELOPE METHODONE STAGE TWO ENVELOPE METHOD

LIMITED TENDERING METHODLIMITED TENDERING METHOD

(LTM)(LTM)

G & W of specialized nature

Aircraft, locomotives, Specialized medical equipment, telecom equipments, silos, ports, harbours

Available only from a limited source

Limited Tendering (LTM) - No Threshold

Urgently needed Competitive Tender

impractical

Urgency unforeseeable ,not caused by delay

Policy to standardize

computers, laboratory/ research equipment

Rule- 63

1

2

3

from Enlisted Suppliers/ Contractors

Max. Tk. 2.5 million for Goods & related services and “Stand alone service”

subject to Threshold

Limited Tendering (LTM) - With Threshold

Max. Tk. 20 million for Works & Physical services

Tender price exceeds the Specified threshold

Approval of Contract from the next higher level

Applicable only for Rule- 63(2)

4

Invitation and Enlistment under Invitation and Enlistment under LTMLTM

Goods of specialized natureGoods of specialized nature - - invite from the invite from the potential Suppliers potential Suppliers directlydirectly

Procurement under Rule- 63 (2) - invite Tenders Procurement under Rule- 63 (2) - invite Tenders from enlisted Suppliers/Contractorsfrom enlisted Suppliers/Contractors

Ad. in PE’s website, if any. Also recommended Ad. in PE’s website, if any. Also recommended parallel local publications in brief.parallel local publications in brief.

Rule- 64 : Other than OTM

Rule- 52 : Procedure for Enlistment Applicable for LTM under Rule-63(2) PE invites application for enlistment by types & PE invites application for enlistment by types &

categories of Supply and Workscategories of Supply and Works list prepared by EC, approved by HOPElist prepared by EC, approved by HOPE listlist maintained/u maintained/updated annually by PE through pdated annually by PE through

advertisement advertisement

AspectsAspects

All casesAll cases

TimeTime

Not less thanNot less than (14) days(14) days

(7) days 63(b)(c) (7) days 63(b)(c)

National disasters National disasters Below 7 days

Re-TenderingRe-Tendering Not less 7 days Not less 7 days

Time for preparation - LTM

Urgent need for Urgent need for ProcurementProcurement

Rule- 64

excep

texcep

t

Key Key ActionAction

Key Time Key Time LineLine

Main ActivityMain Activity Approving Approving AuthorityAuthority

Optional Optional ActivityActivity

Notes Notes

Limited Tendering Limited Tendering Method (LTM)Method (LTM)

Approved in Approved in Procurement PlanProcurement Plan

Conditions of LTM Conditions of LTM FulfilledFulfilledP

rocu

rem

ent

Pla

nP

rocu

rem

ent

Pla

n

Discuss with HOPEDiscuss with HOPE

Or an authorized Or an authorized officerofficer

Reasons to be stated Reasons to be stated and approved of the and approved of the

HOPE is requiredHOPE is required

Choose OTM Choose OTM or other or other methodmethod

NoNo

NoNo

Yes Yes

Yes Yes

LIMITED TENDERING METHODLIMITED TENDERING METHOD

Key Key ActionAction

Key Time Key Time LineLine

Main ActivityMain Activity Approving Approving AuthorityAuthority

Optional Optional ActivityActivity

Notes Notes

Prepare specification of Prepare specification of object of Procurementobject of Procurement

Prepare Invitation for Prepare Invitation for TenderTender

Ten

der

Pre

par

atio

nT

end

er P

rep

arat

ion

To be kept To be kept confidential for confidential for opening by TEC opening by TEC

during evaluationduring evaluation

Standard Tender Standard Tender Document issued Document issued by the CPTU shall by the CPTU shall

be usedbe used

HOPE or on HOPE or on authorized authorized

officerofficer

Prepare an official cost Prepare an official cost estimate of the object estimate of the object

procurementprocurement

Develop Tender Develop Tender Document on the basis of Document on the basis of

Standard Tender Standard Tender Documents (STDs)Documents (STDs)

LIMITED TENDERING METHODLIMITED TENDERING METHOD

Key Key ActionAction

Key Time Key Time LineLine

Main ActivityMain Activity Approving Approving AuthorityAuthority

Optional Optional ActivityActivity

Notes Notes

Identity limited Suppliers/ Identity limited Suppliers/ Prepares a list of qualified Prepares a list of qualified

potential Tenderpotential Tender

Open and Process Open and Process TendersTendersT

end

er I

ssu

e: R

ecei

pt

& P

roce

ssT

end

er I

ssu

e: R

ecei

pt

& P

roce

ss

Selection should Selection should be in a non-be in a non-

discriminatory discriminatory manner and manner and

number should number should be sufficient to be sufficient to ensure effective ensure effective

competitioncompetition

TOC to be formedTOC to be formed Minutes to be takenMinutes to be taken Opening in Process Opening in Process

of at least oneof at least one member of TEC member of TEC

Open in one Open in one location location

Check for Tender Check for Tender SecuritySecurity

Minimum Minimum 14 days 14 days

for Goods for Goods and 21 and 21

days for days for WorksWorks

Send invitation to limited Send invitation to limited Suppliers/Enlisted Suppliers/Enlisted qualified Tenderersqualified Tenderers

Received TendersReceived Tenders

Advertise Advertise annually to annually to seek new seek new potential potential TendersTenders

Reasons Reasons enlisted enlisted

Tenderers Tenderers on annual on annual

basisbasis

LIMITED TENDERING METHODLIMITED TENDERING METHOD

Key Key ActionAction

Key Time Key Time LineLine Main ActivityMain Activity Approving Approving

AuthorityAuthorityOptional Optional ActivityActivity

Notes Notes

Examine and Examine and

Evaluate TendersEvaluate Tenders

Post-quality the Post-quality the successful Tenderersuccessful Tenderer

Ten

der

Exa

min

atio

n,

Eva

luat

ion

an

d

Ten

der

Exa

min

atio

n,

Eva

luat

ion

an

d

Ap

pro

veA

pp

rove

As per procurement As per procurement Processing and Processing and Approval Procedure Approval Procedure Only one TEC will Only one TEC will evaluateevaluate Process to be Process to be confidentialconfidential

Extend Extend Tender Tender validityvalidity

Extension of Tender validity Extension of Tender validity period is necessaryperiod is necessary

Forfeit Tender Forfeit Tender Security is neededSecurity is needed

As per As per Delegation of Delegation of

Financial Financial ProcessProcess

Approve Approve Contract AwardContract Award

LIMITED TENDERING METHODLIMITED TENDERING METHOD

Forfeit Tender Forfeit Tender SecuritySecurity

As per As per Delegation of Delegation of

Financial PowerFinancial Power

NoNo

NoNo

Yes Yes

Yes Yes

Post Qualification

Key Key ActionAction

Key Time Key Time LineLine

Main ActivityMain Activity Approving Approving AuthorityAuthority

Optional ActivityOptional Activity Notes Notes

Notified Award Notified Award ContractContract

Maintain the Record Maintain the Record of Procurementof Procurement

Co

ntr

act

Man

agem

ent

Co

ntr

act

Man

agem

ent

Used Standard Used Standard contract from contract from

No Negociation No Negociation is Allowedis Allowed

Performance Performance Security to be Security to be

takentaken

If successful If successful Tenderer fails to sign Tenderer fails to sign the Contract, select the Contract, select

from remaining from remaining responsive tendererresponsive tenderer

Sign the ContractSign the Contract

Procure the objectProcure the object

With in With in 21 days21 days

LIMITED TENDERING METHODLIMITED TENDERING METHOD

Any Any query query

??

Thanks Thanks

for for

patient hearingpatient hearing