welcome to cbeds 2003 orientation presented by: veronica l. van ry, research associate research...
TRANSCRIPT
Welcome toCBEDS 2003Orientation
Presented by:Veronica L. Van Ry, Research AssociateResearch ServicesKern County Superintendent of Schools Office
September 18, 2003 KCSOS Research Services 2
Agenda
General Information about CBEDS WebCBEDS Online Demonstration
Understanding the CDIF and changes for 2003 Understanding the SIF and changes for 2003
---Break--- Understanding the PAIF and changes for
2003 Loading PAIF software
General Information
PAIF
CDIF
SIF
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What Is CBEDS? CBEDS (California Basic Educational
Data System) is an annual data collection which collects the following data elements from California K-12 public schools: enrollment, graduates, dropouts, vocational education, alternative education, adult education, course enrollment, classified staff, certificated staff, teacher shortage and demand.
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Funding Sources that useCBEDS Data
School Improvement Instructional Materials Digital High School Tenth Grade Counseling Federal Class Size Reduction CA Technology Assistance Project Safe and Drug-free Schools
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More Funding Sources
Vocational Education-Carl Perkins Healthy Start Support Services
Program Technology Literacy Challenge Grant K-4 Classroom Library Materials Beginning Teacher Support &
Assessment (BTSA) (See the list on page 4 of Administrative
Manual)
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Responses in Kern County
County District Information Forms 48 District Offices
School Information Forms 249 Schools
Professional Assignment Information Forms ~8,700 Certificated Staff
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Reporting Methods The majority of Kern County School Districts
report CDIF and SIF data via the web at webcbeds.kern.org The exception to this is those districts who
have been certified to file CSIS only. PAIF Data is reported using
State provided CD-ROM. Upon completion, data can be transmitted to CDE via Internet.
A copy of your completed PAIF data should be downloaded to an ASCII file and then emailed to [email protected]
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What are CBEDS Coordinator
Responsibilities? Distribute materials to schools Hold training sessions if
necessary Review school data for accuracy Submit completed data via
WebCBEDS
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The Administrative Manual
AVAILABLE ON THE WEB www.cde.ca.gov/demographics/c
oord/cordhome.htm It is a portable document file (.pdf) so
you will need to first download Adobe Acrobat if you do not already have it loaded on your computer.
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Significant Dates October 1 -- INFORMATION DAY October 17 -- Schools return SIF and PAIF
materials to District CBEDS Coordinators By November 1 -- Districts submit and lock
WebCBEDS CDIF and SIF data which are then downloaded to CDE directly from KCSOS
By November 1 – Districts submit PAIF data via Internet and send copy to KCSOS ([email protected])
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Information Day
Wednesday, October 1, 2003 Most of CBEDS is a snapshot of that
day. However, some data may be prepared
before Information Day Graduates Dropouts
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Shipment from GENESIS
Inventory materials as soon as your shipment arrives Kern County Schools use WebCBEDS to
file CDIF and SIF so you will need to INSTALL JUST THE PAIF SOFTWARE!
Use only 2003 software and/or forms If you need extra forms call Veronica at
661/636-4504 or GENESIS Data at510/352-4607
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The Packing List Your district’s password to access the
PAIF data entry software is located near the top of the Packing List under the CBEDS Coordinator’s name.
Contact Veronica at 661/636-4504 or at [email protected] immediately if you need to make corrections to any of the following: school name grade span schools to add or delete
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Verify Data
Look over data for completeness See if data appear reasonable Compare data to last year’s data
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WebCBEDS Online Demonstration
http://webcbeds.kern.org
County/District Information Form
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Classified Staff (Section A)
Single school districts LEAVE THIS SECTION BLANK You will report all classified staff on the
School Information Form (SIF) Report in whole numbers only Report district or county office staff only Do not repeat staff already counted on
SIF If classified staff serve at more than one
school, report them on the CDIF
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GATE Students (Section B)
Report in whole numbers only Students identified as Gifted and
Talented students participating in GATE
programs students not participating in GATE
programs
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Adult Ed Staff (Section C)
Report the unduplicated count of full-time and part-time adult education certificated and classified employees by category in columns b and c. Data for the whole year of 2002-2003 Full-time and part-time (not FTE)
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Service Learning/Community Service (Section D)
To be completed by all school districts. Does the district have a school board
policy that provides opportunities for all students to participate?
Check boxes no numbers no tally marks
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County/District Information Form Continued
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Teacher Shortage and Demand (Section E)
Report only estimated number of teachers to be hired for the 2004-05 school year.
Report full-time equivalent positions Report to one decimal point Do not include
administrative positions pupil service positions classified positions
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High School Graduation Requirements (Section F)
Required for 2004 high school diploma Community Service added Report number of units in each subject
area Should sum to total Mathematics and Laboratory Science
sections define what was already counted above
Be sure to complete conversion item A one year course typically = 10 units
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Interdistrict Transfers (Section G)
Report total number of incoming students who have transferred from other California school districts as of Information Day.
Do not include out-of-state transfers. The receiving district reports the
approved transfer students each year. If none…enter ‘0’
Questions regarding CDIF?
School Information Form
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SIF General Information
Report in whole numbers No decimals No fractions No tally marks No zero fills
Totals on right side not keyed WebCBEDS will produce totals
automatically
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Classified Staff (Section A)
School site staff only Do not district or county office staff
Single school districts Report all classified staff on SIF.
If paraprofessional or office staff/clerical are serving at more than one school, report staff only once on the SIF and at the school where they serve the majority of their time.
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School Enrollment (Section B)
Data in this section are used for: generating funding enrollment projections
Report only those students enrolled in a school or program leading to a high school diploma or its equivalent as of Information Day.
ALL K-12 students must be counted here.
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School Enrollment Ungraded (Section B)
Ungraded Elementary (K-8) and Ungraded Secondary (9-12) are used for students in ungraded programs only.
Do not report preschool, ROP or special education infants
Count special education students (K-12) in appropriate grade level, if possible. Special education adults are counted as
“ungraded secondary”.
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Adults in K-12 Programs(Section B – Line 22)
Students 21 years or older Enrolled in and attending regular high
school program leading to a high school diploma
Fully funded at ADA (average daily attendance) level
Not adults in independent study Not special education
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Year-round Schools (Section B)
Count tracks in session on Information Day
Count other tracks on last day attended before
Information Day on first day back after Information Day
Combine enrollments
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School Enrollment Reminders
If enrollment is all one gender make a note
If enrollment is all one racial/ethnic designation make a note
Check the totals produced from the web to be sure your numbers agree
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More School Enrollment Reminders
Alternative Education students reported in section G, must be reported in Section B, School Enrollment.
Enrollment in Selected H.S. Courses and Voc. Ed. Should not be greater than the School Enrollment by grade, gender, and racial/ethnic designation.
These are both subsets of the School Enrollment.
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Graduates (Section C – Line 24)
Data are for previous year 2002-2003 High school diplomas only
not GED not CHSPE
Includes 2003 June graduates mid-term graduates summer school graduates
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Graduates Completing Courses Required for UC/CSU Entrance
(Section C – Line 25)
Subset of total graduates Completed all courses required for
UC/CSU Entrance (now includes A-G) With grade of “C” or better
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Graduates Completing Vocational Education Sequence
of Courses(Section C – Line 26)
Subset of total graduates Completed a sequence of courses
Based on local policy May be completed at
High school ROP/ROC Work experience Partnership Academy
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Enrollment in Selected H.S.Courses (Section D)
A subset of School Enrollment (for each gender and racial/ethnic designation)
Report for grades 7-12 only Count student only once in each
category Include spring classes if students pre-
enrolled New math and science course codes!
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Enrollment in Selected H.S.Courses (Section D)
A subset of School Enrollment (for each gender and racial/ethnic designation)
Report for grades 7-12 only Count student only once in each category Include spring classes if students pre-
enrolled New math and science course codes!
Other Advanced Mathematics Coordinated/Integrated Science
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Other Advanced Mathematics (Section D – Line 28)
2419 Independent Study in Mathematics (advanced course content)
2430 Integrated Mathematics IV (college preparatory)
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Chemistry – First Year(Section D – Line 29)
2640 Coord/integ science I (chemistry) 2641 Coord/integ science II (chemistry) 2642 Coord/integ science III (chemistry) 2643 Coord/integ science IV (chemistry) 2648 Coord/integ science I (chemistry & physics) 2649 Coord/integ science II (chemistry & physics) 2650 Coord/integ science III (chemistry &
physics) 2651 Coord/integ science IV (chemistry &
physics)
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Physics – First Year(Section D – Line 30)
2644 Coord/integ science I (physics) 2645 Coord/integ science II (physics) 2646 Coord/integ science III (physics) 2647 Coord/integ science IV (physics) 2648 Coord/integ science I (chemistry & physics) 2649 Coord/integ science II (chemistry & physics) 2650 Coord/integ science III (chemistry &
physics) 2651 Coord/integ science IV (chemistry &
physics)
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Vocational Ed Enrollment(Section E – Line 31)
A subset of School Enrollment (for each gender and racial/ethnic designation)
Report for grades 9-12 only Count each student only once Include spring classes if students pre-
enrolled Do not include ROP/ROC enrollment
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Dropouts (Section F)
Changed this year to match the NCES definitions.
Must meet dropout criteria on pages 8-9 of Administrative Manual.
Go to website for new definitionswww.cde.ca.gov/demographics/coord/dropout1.pdf
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Alternative Education (Section G)
A subset of School enrollment (for each gender and racial/ethnic designation)
Data required for every Alternative and Continuation school
Do not report adults in independent study on this form
Report total unduplicated enrollment
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Technology (Section H)
Number of computers Number of computers with CD-ROM Number of classrooms with Internet
access Number of classrooms connected to WAN All items in this section will default to “0”
if no data is entered
September 18, 2003 KCSOS Research Services 52
Class Size Reduction (K-3)(Section I)
Check boxes for options at this school Option 1 is 1 certified teacher for each
K-3 class of 20 or fewer students Option 2 is 1 certified teacher for each
K-3 class of 20 or fewer students for half of the instructional minutes per day.
per J7 CSR Report
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Educational Calendar (Section J)
Year-round school data Check boxes for options at this school
only A traditional calendar will be assumed
if this section is not completed
September 18, 2003 KCSOS Research Services 54
Health Centers (Section K)
School-based health center School-linked health center Definitions are on page 11 of the
Administrative Manual Leave blank if none
September 18, 2003 KCSOS Research Services 55
No Child Left Behind (Section L)
New dropout and graduate reporting requirements: Migrant Education English Learner Special Education (a written IEP, IFSP, or ISP) National School Lunch Program (report eligible
students) Definitions are on page 10 of the Administrative
Manual These numbers should NOT be greater than the
numbers reported in Section F.
Questions regarding the SIF?
Professional Assignment Information Form
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PAIF Materials
Use only 2003 forms Throw away 2002 forms Do not use sample from
Administrative Manual Extra blank forms can be printed from
the PAIF software.
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Who Should Complete a PAIF?
Certificated employees in a certificated position Teachers, administrators, and pupil services
Full credential District and university interns Pre-interns Teachers on emergency credential/waiver Non-Certificated administrators
assistant or deputy superintendent district board waived certification
Long-term substitute teachers Charter school teachers, administrators, & pupil
services
September 18, 2003 KCSOS Research Services 60
Who Should NOT Complete a PAIF?
Certificated employees in Child care, Preschool, Adult
Education, and/or ROP/ROC Programs
Classified employees Paraprofessional Clerical Other classified
Short-term substitute teachers
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Absentees
Long-term absentee(returning after October 30th) Does not complete PAIF Long-term substitute or teacher who
has responsibility for the class completes PAIF instead
Short-term absentee completes PAIF when he/she returns
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Staff at More Than One Site
More than one site in same district Complete one PAIF form only Report data from all assignments Report staff data at school with largest
percent of time More than one site in different districts
Complete one PAIF form for each district Report data from only that district on each
form Report as part-time in each district
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Name and District Assigned Id.
Used for record identifier to correct errors to pre-print data for next year
May submit either Name District Assigned Identification Number
Will be removed from data file prior to reporting
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Birth Year
Enter the last 2 digits of birth year “00” will be interpreted as 1900 Birth year data converted into age
and removed from public data files
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Highest Education Level
Only degrees actually conferred Do not include honorary degrees Convert quarter hours to semester
hours by multiplying quarter hours by 2/3
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Educational Service
Total Years of Educational Service(Public and/or Private) includes this year must be “01” or greater
Years in This District includes this year must be “01” or greater
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Status
Report for current position only Tenured Probationary Long-term substitute Other
Most administrators report “Other”
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Full or Part-Time Position
Full-time Part-time
Assignment blocks must still add to 100%
Must also report percent of full-time position
May not mark Teach Over 100%
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Teach Over 100%
Must be a full-time position Teaching extra period or more (including
working through prep period) Must not be used for
Mentor teacher --Coaching Adult/Education --Preschool ROP/ROC --Dept. Chair Administrative --Pupil Services
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Racial/Ethnic Designation Gender
Racial/Ethnic Designation May select more than one
category/group Gender
Select male or female
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Type of Teaching Credential(s) Held
Important—This is used in the API Reports! Mark at least one if a teaching assignment is
reported Teaching credentials only
not administrative credentials not pupil service credential
Only mark emergency permit or waiver if it is used in your current assignment
Teachers who hold a 30-day emergency permit are not required to report an authorization.
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Authorized Teaching Area(s)
Mark at least one Mark all areas that the credential
authorizes Teaching credentials only
Not administrative credentials Not pupil service credentials
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Changes to Authorized Teaching Area(s)
Bilingual has been changed to Primary Language Instruction
PAIF Instructions on page 37 of the Administrative Manual include a list of specific types of instruction authorized for the following credentials and certificates: Primary Language Instruction English Language Development (ELD) Specially Designed Academic Instruction
in English (SDAIE)
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Assignment Percents
Percent of time that corresponds to this assignment code
Sum of all percents should equal 100 for full-time positions for part-time positions unless Teach Over 100% is “Yes” is
marked
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Assignment Codes Assignment code list is divided into sections
(starting on page 39 in Administrative Manual): Self-contained classroom Special education Other instruction-related Non-teaching By Subject By Subject for Advanced Placement (AP) By Subject for International Baccalaureate (IB) By Subject for Vocational education Administrative, Pupil Service, & Clinical or
Rehabilitative
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Enrollment in Class or Course
Complete for teaching assignments only Do not include student assistants in the
enrollment count Certificated staff in non-teaching
positions should leave class or course enrollment blank.
Teachers in support teaching assignments do not need to report enrollment.
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Grade Level
Complete for teaching assignments only Report only for
subject area classes vocational education classes
Not for self-contained classes, special education, support teaching, non-teaching
Report the grade level of the majority of the students in the class
Multiple grades, no majority can be used if more than two grades are represented and no grade level represents over 50% of the students.
September 18, 2003 KCSOS Research Services 82
Changes in Reporting Requirements for Certificated
Staff Do not report enrollment or grade level for
the following assignment codes: Non-teaching assignments 6004 Resource teacher (not special education) 6003 Full-time teaching principal or
superintendent 6014 Day-to-day substitute (permanent
employee) 6006 Distance learning (classroom monitor) 6010 Mentor teacher (see pg. 40 of Administrative Manual)
September 18, 2003 KCSOS Research Services 83
Changes in Reporting Requirements for Certificated
Staff Do not report enrollment or grade level for
the following assignment codes: Special Education
3001 Resource specialist 3002 Itinerant consulting teacher 3104 Adaptive physical education 3105 Special education driver
education/training 3106 Vocational special education teacher 3007 Other special education instructional staff (see pg. 40 of Administrative Manual)
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UC/CSU Course (grades 7-12)
Completed by departmentalized teachers only
Course designated as meeting the UC/CSU requirements for admission
UCOP has a website where you can check your school’s list of approved a-g courses
https://pathways2.ucop.edu/doorways/list/
September 18, 2003 KCSOS Research Services 85
Special Assignments
Block schedules or alternate day schedules If for example you teach 3 classes M/W/F and
3 different classes on T/Th, you must report all classes on the PAIF (not just those you are teaching on Information Day)
Prep teacher Use a support teaching assignment code
Teachers who are not providing direct instruction to students for any part of their assignment should select a non-teaching assignment code for that “release period.”
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Special Assignments (continued)
Job Sharing (teaching the same class at different times) Each teacher reports all of the students Each teacher reports his/her position as
part-time Team Teaching
Each teacher counts half of the students in the class
Each teacher reports his/her position as full-time
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Verify PAIF Data
Fix all errors and check all warnings carefully
Run summary reports to see if data appear reasonable
Before transmitting data to CDE via Internet, export an ASCII file and email to [email protected] You can call Veronica at 661/636-4504 for
help in doing this.
Questions regarding the PAIF?
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Questions and/or Comments
[email protected] [email protected] 661/636-4504 [email protected] 661/636-4648 PAIF Software User Services 877/613-
3282
This PowerPoint presentation will be available later today at: http://kcsos.kern.org/research/cbeds2003
PAIF Data Entry Assistant Software Demonstration
California Department of Education
Educational Demographics Office