welcome! to admissions training. link personal password acc. name (060fwilson)
TRANSCRIPT
Welcome!
To Admissions Training
LinkPersonal PasswordAcc. Name (060FWilson)
https://www.wctcs.ctc.edu/wctcs/
Processing New Applications
To Process New App., Select Name
Process Pending Only; Do not Process Holds
Access Link to Important Adm. Detail: Registration Manual
Staff are responsible for all the pink areas on the application
EXCEPT SECTION 1
Leave Blank
If student is with you at the counter, we do not need I.D. at this point; inform student they will need it for everything else.
Section 2: Course of Study (Enter Program Code)
Enter Program Code From Registration Manuel
Leave Blank.
Citizenship & Residency Coding
If Answer is Yes to Both US Citizen & WA Resident, Enter Y 1 01
If Answer is Yes to Only US Citizen, but NO to WA Resident, Enter Y 2 02
ALL OTHERS, Enter ZZ 3 33
Section 3: WA Residency Info.
Look for Yes or No
Whether “Yes” or “No” to 12 Months in WA, Check Question #2. If “Yes” to #2, use status of parents.
If “No” to 12 Months in WA, but, more than 12 months in box, code 3 33 & Leave Citizenship Y
Section 4: Race & Citizenship Info.
If Citizenship is Yes, Enter Y, If it is No, Enter ZZ & 3 33
• If Answer is Yes to Both US Citizen & WA Resident, Enter Y 1 01
• If Answer is Yes to Only US Citizen, but NO to WA Resident, Enter Y 2 02
• ALL OTHERS, Enter ZZ 3 33 If International Student, Adm. Number is 44444
The Only Exceptions for “NO” to U.S. Citizen (Always get
Copies) If student is not U.S. Citizen, but are with you at
counter with proper documents, you may update in HP ONLY.
In addition to answering “Yes” to 12 months in WA, student must have 1 of following: Permanent Resident (Green) card/1 year issue date.
If card is not 1 year old, student may show “Green” card application showing “Application Received Date” of 1 year
Code IM 1 01
I-94 Card for Refugee/Asylum: Code RF 1 01
(If “No” to 12 Months in WA, code RF 3 33 in SM 2001, and then RF 2 23 in SM 700A only for only 4 consecutive quarters)
Section 5: SKIP THIS SECTION
Section 6: Academic History
Enter High School & College Codes from the Registration Manuel; PINK AREAS ONLY
Be sure whether WA schools or not!
Section 7: Other Admissions Info.Always 77777
Except International is 44444
Always 1
Stu. Type Depends on Program; If None, Enter 2
Always NCW, or X when with Student at Counter
Leave Blank; Updates Automatically
Enter Your Initials; Click Save & Approve
Student May Already be in the System!
Go Back to Application; Put on Hold; Do not Process
Only if student is at front counter with photo I.D., get full-time staff to research and absolutely verify it is the same record to enter S.I.D. in app. & “Save and Approve.”
Paper Application in SM2001 YRQ Plan start date/
Personal/Citizen/Res. Info.
If International Student, Forward Student or App. to ISP
If student is with you at the counter, we do not need I.D. at this point; inform student they will need it for everything else.
Program Code & Stu Type
Important Reminder! ALWAYS Use the Registration Manuel Program Coding Matrix
HP 3000 Admissions SM 2001
NCToday’s Date
6-digits (mmddyy)
1
C = Front Counter / 1 = Mail or Fax / W = Web (no student) /
X = Web (with student) / E = ESL Students
77777
99999 for Returning Students44444 for International
ESL: ES011 or E & Test Date (MMDD)
If Student Can Register Immediately:Go to SM 5027
mmddyy
Enter Birthday for P.I.N.
Also at the Front Counter, Give S.I.D. # & Admissions Booklet
NORTH SEATTLE CCSID # _____985-00-0000_______________
YOUR PIN NUMBER: TO KEEPYOUR RECORDS SECURE, PLEASE CHANGE YOURTEMPORARY PIN # AS SOON AS POSSIBLE
Note: When you enter C or X for Stu Enr Stat at the counter , you give these doc., when you enter 1 or W for Stu Enr Stat, this is how we know to send these doc.
ESLAlways ask Visa Question; if No, get initials; if Yes, send student to ISP
If not ISP; process in SM2001; after assessment, schedule for test, or place as level 1 (ES011); if returning from within the past year, copy transcript (SM6015) and send to Advising.
Always complete appl. for student according to Photo I.D., if they have it, to ensure accurate name; verify current address, apt. # phone #.
If student is with you at the counter, we do not absolutely need I.D. at this point; but inform student they will need it for everything else.
For ESL, process the following open fields only; none that are crossed out
Reminder: if returning from 1 year or less, print transcript, (sm6015) send to Advising; new students, schedule as appropriate for test or level 1 orientation.
Stu Enr Stat for ESL students is E
If Testing, type E then test date (E1109)
If not ready for test, set for level 1, type ES011
Thank you!