welcome sjv parish leadership orientation meeting may 6, 2010

1Reflect - Relate - Celebrate

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Reflect - Relate - Celebrate

Agenda Time Topic / Activity

7:00 Opening Prayer and Welcome Message

Fr Rios

7:10 Why Reorganize ? Olga Rodriguez

7:15 Goals/ReflectionShared Leadership Overview

- Background- What is being asked of you

- What is needed of you- How we will do it

- Leadership Organization Structure

- CommissionsInstructions for Commission

Discussions

Steve Ayupan

Ellen Turner

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Agenda Time Topic / Activity

7:45 Break for refreshments All

8:00 Break into Five Parish Life Commission Groups

- Descriptions- Discussion

Group Leaders Worship – Gina &

RaulFormation – Paula &

LindaOutreach - BrendanAdmin – Monte &

BrianCommunity – Teresa

& Ann

8:45 Complete Group Discussions All

8:50 Final Wrap-Up questions All

9:00 Closing Song “ City of God”

Closing Prayer Fr Rios

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Why Reorganize?Shared Leadership

Improve Communication/collaboration

Pastor Role --- CDI - Consult Decide Inform

Organization Chart – Improved Process

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Goals for TonightGather and Inform Parishioners on

new Parish Organization and ProcessInitiate and engage in selection

process for CommissionsObtain feedback on CommissionsAnswer questions

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ReflectionSunday Reading Acts 14:21-27… And when they (Paul and Barnabas) arrived, they

called the church together and reported what God had done with them and how he had opened the door of faith to the Gentiles

Reflect, Relate and Celebrate on how SJV Parish Community has helped in your spiritual growth and relationships

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BackgroundFr. Rios formed PMT group to address

needs of the ParishUsed “Keeping the Covenant” Book as our

GuideCollaborative leadership and ministriesCommunication is the Key

Review Mission StatementDeveloped a Mission Theme of “Reflect,

Relate and Celebrate”

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Current Parish Organization StructurePASTOR

May 2010

MINISTRIES • Sick and Healing• Risen Lord Prayer

Group• Bible Study Group• Rainbows• Catholic Engaged

Encounter• Just Faith

STAFF • Priests and

Seminarian• Deacon• Administrative

Assistant• Sacramental

Preparation and Faith Formation

• Youth Ministry and Confirmation

• Wedding Coordinator

• Marriage and Baptismal Preparation

• Billing & Registration

COMMITTEES • Finance• Liturgy• Fiesta

PARISH COUNCIL

SCHOOL• Co-Principals• School Advisory

Council

COMMUNITY • PACT/LOC• SJV Senior Club• St Vincent De

Paul• Community

Ministry• Knights of

Columbus

Single point of contact difficult for efficient communication and facilitate collaboration throughout the Community

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What is being asked of you?Carry out the Parish visions and goals

Build upon a covenantal relationships

Work towards common mission and vision together

Discern use of your Time and Talent

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What is needed of you?Willingness to listenDesire for spiritual growthOpenness to study and reflectionEagerness to see a vision or directionEase in working with groupsAbility to animate others’ giftsFreedom to delegate responsibilitiesResolve to make needed decisionsExcitement about parishWillingness to be a liaison to a given group

May 2010

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How will we do it?Establish a shared leadership / joint

ownership organizationPastoral Council of MinistriesFormation of Parish Life Commissions

Monthly Leadership Night MeetingFirst Thursday of each MonthOrganized - Decision Making –

Collaboration - Communication

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Pastoral Council of MinistriesFaith-filled leadership body, guided by the Holy

Spirit and the Gospel,Works in conjunction with the pastor, parish

staff and commissions to discern the needs of the parish

Guides the parish in building a strong Catholic faith community

The “glue” for all that happens in the ParishMission – Model – Focus – Decisions – CrisisFacilitate Consult – Decide – Inform (CDI)

Process

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Parish Life CommissionsCoordinating, visioning group in each of

the five key areas of parish lifePut the mission of the parish into practiceHave vision to look beyond what isFunction is to Link – Assess - Vision –

FunnelHas two Co-Chairs, two members of the

Pastoral Council and one Staff member as liaison

Serve 3 years to a commission, 2 years on Pastoral Council

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Shared Leadership Organization

FAITH FORMATION Adult Formation – RCA, Bible

Study, Marriage PrepChild Formation – Catechist,

Liturgy for Children, Baptism

Youth MinistryParish School - SAC

OUTREACH Social Services – St

Vincent de PaulSocial Justice – Just

Faith, PACT Pastoral Care – Ministry

of the sick, Bereavement, Rainbows

Evangelization

Organization facilitates communication and collaboration throughout the parish community – and not a single point

ADMINISTRATION StewardshipFinance CouncilBuildings and GroundsCommunication Committee

(bulletin, website etc)

WORSHIPLiturgy Planning CommitteeLiturgical Ministers • Music

Ministers/Choirs• Lectors• Eucharistic Ministers• Ushers • Altar Servers• Church Environment• Prayer Experiences• Novenas COMMUNITY LIFE

Volunteer Coordinating Committee

Hospitality Committee – Greeters, New Comers,

Fiesta Committee Social Committee- Parish

Picnic, BarbequesOrganizations - Seniors,

Knights of Columbus, Boy and Girl Scouts, Filipino American

STAFF

PASTORALCOUNCIL

Commission - Co Chairs

Staff is a resource to commission and Parish Council

PASTOR

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Example for Worship Life Commission

WORSHIPLiturgy Planning CommitteeLiturgical Ministers • Music

Ministers/Choirs• Lectors• Eucharistic Ministers• Ushers • Altar Servers• Church Environment• Prayer Experiences• Novenas

STAFF

PASTORALCOUNCIL

PASTOR COMMISSION - WorshipLink

Assess Vision Funnel

Co-ChairsPastoral Council membersStaff liaison

Commission RoleVISION GOALS

ACTION PLAN COORDINATION

Reported at Monthly Leadership Night

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WorshipGive direction to the liturgical life of the parishFostering and promoting the spiritual growth

of all parishioners, enabling them to understanding what it means to be a baptized Catholic Christian.

Seeks to provide opportunities for personal and communal prayer besides the celebration of Holy Eucharist.

Coordinates Liturgy Committee, Choir, Eucharistic Ministers, Lectors, Greeters, Ushers, Art and Environment Committee, Prayer groups, Altar Servers, Ministers of Hospitality, Adoration.

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Community LifeMade up of various organizations and support

or socializing groups in the parishPurpose is to build a deeper sense of Christian

community for all ages and interest groups in the parish.

The scope of the Commission includes Hospitality and Welcoming, Parish Organizations and Clubs, Senior Group, Fiesta, Youth Ministry, Community-building and Socializing Events, and the Stewardship of Time and Talent (Volunteer Coordination).

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Faith Formation Coordinates all levels of educational

programming in the parish, children through adults, Catholic and public school children alike.

Role is to foster cooperation, coordination, and communication among all groups and individuals involved in the education/formation ministries in the parish.

Coordinates Adult Formation Committee, School Advisory Council, Religious Education Core Team, Intergenerational Ministry, Sacramental Preparation, Just Faith, Renew, and the RCIA Team.

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OutreachCoordinates the ministries of pastoral care

social services, peace and justice, and evangelization.

Outreach to both the parish membership and the larger community, either in the neighborhood or beyond.

Coordinates the Pastoral Care, Community Ministry, Saint Vincent de Paul, and Faith-In-Action, and Inactive Catholics.

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AdministrationResponsible for coordinating the temporal

affairs of the parish: how money is acquired, how it is spent, how the facilities and grounds is maintained, and how the parishioners are kept informed about what is happening in the parish

Coordinates with following subcommittees: Finance Council, Buildings and Grounds Committee, Communication Committee, Stewardship Committee, the Multipurpose Building committee, or any other committee

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Break Time Refreshments in the vestibule Break into the Five Commissions / Parish

Life Groups Group Leaders

- Faith Formation – Paula and Linda - Administration – Monte and Brian - Worship - Gina and Raul - Outreach - Brendan

- Community – Theresa and Ann

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Commission Discussion InstructionsProvide description of Commission

Parish Life descriptionPurposeRoles and ResponsibilitiesMinistries, Staff and Committees within the commission

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Small group processJoin the group that seems to be the best fit

for you. (Trust the Holy Spirit to lead you to the right group.)

On green card, write 2-3 reasons you would be a good Commissioner.

On red card, write 1-2 things that may prevent you from being a good Commissioner

On purple card, first write the name of the Commission group, then wait for instructions.

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Small group process, cont.On the green index card write 3-4 reasons

why you would be a good Commissioner. For example:

I have been working in this area for many years.

I have some great ideas about how this area could work at SJV.

I have strong leadership skills.

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Small group process, cont.On the red index card write 1-2 reasons that

might keep you from being a good Commissioner. For example:

I just started a new job and time may be a problem.

I don’t want to serve at this time.

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Small group process, cont.On the purple index card write the name of

the Commission your group is working on. For example:

Worship Commission:

1.

2.

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Small group process, cont.Based on tonight’s discussion, nominate the

two people you think would be best to serve on this Commission. Turn your nomination in to leader.

Worship Commission:

1. First Choice

2. Second Choice

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In conclusionThe current Parish Council and the Parish

Ministry Together team will meet in the next few weeks to discern the actual members for the first Commissions. These people will be notified within two weeks and their names will be published once they have agreed to serve.

The Commissions and Pastoral Council will meet on the first Thursday of each month.

A training for new Commissioners will be held on Saturday, May 29.

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Schedule of Follow On EventsActivity Notes

Meeting minutes published May 15

Notify Commission Members of selection to serve

May 21

Training Session for Council and Commissions

May 29

Commissioning and Council Service Mass June 6

First Leadership Meeting Night June 10

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Leadership Night MeetingAgenda prior to meeting Meeting starts at 7 PM and ends 9 PMOpening Prayer and ReflectionBreakout in Commissions to work on agenda Each Commissioner provide 2 minute report

& short written report Action Plan Status / Major activities

Refreshments breakPastoral Council MeetingMinutes sent out within the week

May 2010

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City of God Awake from your slumber! Arise from your

sleep!A new day is dawning for all those who weep.The people in darkness have seen a great light.The Lord of our longing has conquered the night.

Refrain: Let us build the city of God May our tears be turned into dancing!For the Lord our light and our love has turned the night into day!

We are sons of the morning; we are daughters of day. The One who has loved us has brightened our way.The Lord of all kindness has called us to bea light for all people to set their hearts free.

Taken from http://gospelyrics.blogspot.com/2007/09/city-of-god-awake-from-your-slumber.html

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City of God God is light; in God there is no darkness.

Let us walk in the light, God's children one and all.O comfort my people; make gentle your words,Proclaim to my city the day of her birth.

Refrain: Let us build the city of God May our tears be turned into dancing!For the Lord our light and our love has turned the night into day!

O city of gladness, now lift up your voice!Proclaim the good tidings that all may rejoice!Taken from http://gospelyrics.blogspot.com/2007/09/city-of-god-awake-from-your-slumber.html

welcome sjv parish leadership orientation meeting may 6, 2010

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