Welcome!June 4th, 2009

CHSBPA Members

Agenda• Mr. Addair

– Contract– Information Sheets– Health Forms– Order Form– Summer Schedule

• Introduce Board of Directors• By-laws Changes• Proposed Budget 2009 – 2010• Band Parent Activities

– Fundraising– Invaluable Assistance– Work Credits

• What Have I Forgotten?• Next Meeting• Good Night!

Board of Directors (Parents)

• Andy Scott – President• Theresa Kimbrough – Vice President• Laura Johnson – Treasurer• Debra Samuels – Assistant Treasurer • Kim Sylke - Secretary• Kim Lawson - Newsletter• Pam Jennings – Lobbyist• Freshman Rep - TBD

By-Laws Article II, Section 1

B. Associate Members enjoy rights of Association membership but shall not be entitled to vote, hold office, or chair committees. Alumni and any parent whose student is not in the marching band but is in the music program will become an associate member upon payment of $25.00.

C. Volunteers serve to support the Association’s goals by donating services to the music programs. Eligibility is contingent upon meeting all mandatory school system volunteer requirements and the approval of the Band Director and the Association’s Board of Directors.

By-Laws Article III, Section 6

C. The Secretary shall keep the records and minutes of all meetings, post meeting minutes on the association’s web site, and attend to all correspondence for the Association.

By-Laws Article IV, Section 5

• The minutes of all meetings of the Board of Directors shall be made available presented to the general membership at the next regularly scheduled meeting either by a reading of those meetings or by providing copies to those members present at the next regularly scheduled general membership meeting or by posting the meeting minutes on the Association’s web site. Copies shall also be made available to any member not in attendance who requests a copy in writing from the President.

By-Laws Article VI, Section 1 The following standing committees, or additional

committees, shall be appointed each year by the president of the Association as needed:

• Chaperone Committee• Student Transportation Committee• Pit Crew• Outdoor Concession Committee• Indoor Concession Committee• Fund Raising Committee• Hospitality Committee• Scholarship Committee• Memory Book Committee

By-Laws Article VIII, Section 1

• An Audit Committee shall consist of a chairperson and two additional members who are not members of the Board of Directors. The Auditing Committee shall be appointed by the President in May June to conduct the audit of the financial records of the Association after the end of the fiscal year and prior to the September general membership meeting. The Auditing Committee shall present its report of the financial condition of the Association to the members at the September general membership meeting. The fiscal year will run from June July 1 through May June 30.

Proposed 09-10 Budget

• Budget Committee– Thoughts and Recommendations– Analysis of Actual Expenses (Past 12 months)– Comparison with Other Band Programs– Cost / Benefit

Proposed 09-10 Budget

AdministrativeGeneral Exp.Marching bandDrum LineGuard

Proposed 09-10 Budget

6%

16%

15%

22%

14%

8%

9%

11%

$44,110

AdministrativeInstructionMaintenanceDrill DesignSuppliesFeesTransportationMisc

Band Parent Activities• Fundraising

– Concessions• Football, Basketball, Soccer• Drinks, Snacks, Fast food• Need Organizers• Need Workers• Credits for Working

– Raffles• 50/50• Homecoming

– Gift Wrap– Five Below– Script– New this Year

Band Parent Activities

• Invaluable Assistance– Pit Crew• Props• Equipment• Transportation (trailers)

– Chaperones– Board of Directors• Freshman Rep.

– Sewing

Work Credits

• Chairpersons– Gift Wrap 2-3 $50– Football Concessions 2-3 $50– Basketball Concessions 1 $50– Soccer Concessions 1 $50– Field Cleanup 1 $25– Scrips 2-3 $25– Homecoming Raffle 1 $10– 50/50 Raffle 1 $10– Other Fundraisers 1 $10

Work Credits

– Football Concessions $10/Game– Basketball Concessions $10/Game– Soccer Concessions $10/Game– Misc Concessions $10/Event– Field Clean-up (with truck) $25/Clean-up– 50/50 Raffle (2 per Game) $10/Game– Sewing Crew (flags, etc) $50/Set of Flags

– Every family must work two concessions during the year or an additional $50 charge applies.

Band Parents Video

Next Meetings

Board Meeting June 9, 7:00 p.m. Salem LibraryParent Meeting August 20, 7:00 p.m. Band Room

What have I Forgotten?

Have a Great Night!

Please sign up to support the kids.