Welcome Annual Membership Meeting June 4, 2013. Highlights Request for Proposal Model Language Presentation by Stacey Foreman, City of Portland, Oregon.

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Welcome

Annual Membership MeetingJune 4, 20131HighlightsRequest for Proposal Model LanguagePresentation byStacey Foreman, City of Portland, Oregon2Demonstrates taking policy to practicePrevents reinventing the wheelTake what works and expandFacilitates collective voice to manufacturers

Request for Proposal Model LanguageHighlightsBenefits for MembersKey FeaturesIncludes two paths from which to choose

Path 1: Compliance documentation verification of completeness/accuracy is factored into a proposers scoresAdvantage: can score proposers based on thoroughness of compliance documentation

Path 2: Compliance documentation verification is a condition of award for the highest-scored proposerAdvantage: proposers do not have to gather compliance documentation unless they are the highest-scored proposersRequest for Proposal Model LanguageHighlightsPath 1 may be ideal for RFPs involving only a few products (e.g. police uniform)Path 2 may be better for RFPs involving a lot of products (e.g. catalog-style contract for T-shirts, sweatshirts)4Path 1 compliance documents:

Government entity or Consortium reviews compliance documents (factory location and wage information) for completeness and accuracy; AND/OR looks up the manufacturers participation level in the Responsible Manufacturer Program (RMP)

Completeness and accuracy of the documents (or level of RMP participation) are then incorporated into a set calculation to determine score

For compliance document review: only those proposers that are at least 50% compliant with this procedural requirement will be considered for further evaluation [Goal is to increase minimum threshold over time]Request for Proposal Model LanguageHighlightsKey FeaturesPath 1 compliance percentage calculation:Item weight (I) equals the dollar value of item divided by the total dollar value of contractItem scores 75 percent credit for accurate location (L) plus 25 percent credit for accurate wage details (W) (if wage info is not requested, items scores 100 percent for accurate location)(L plus W) times I equals weighted compliance pointsSum of all weighted compliance points equals total percent compliancePercent compliance beyond threshold can be applied via a ratio to the RFP evaluative points available for sweatfree compliance

Request for Proposal Model LanguageHighlightsKey Features6Path 1 compliance calculation based on RMP participationItem weight (I) equals the dollar value of item divided by the total dollar value of contractItem scores 50 points (P) for RMP Level 1, 75 (P) for RMP Level 2, and 100 (P) for RMP Level 3(I x P) equals weighted compliance pointsSum of weighted compliance points equals compliance scoreCompliance score is then applied via a ratio to the RFP evaluative points available for sweatfree complianceExample of these calculations are included in the Model RFPRequest for Proposal Model LanguageHighlightsKey FeaturesShow example from Model RFP7Prior to contract award (both Path 1 & 2):

Highest-scored proposer(s) submit compliance plan with specified minimum provisionsGovernment entity or Consortium reviews plan for completenessRequest for Proposal Model LanguageHighlightsKey FeaturesKeep in mind that for Path 2, at this point the highest-scored proposers are also submitting their compliance documentation8Contract RequirementsContractor to increase % of items on contract from RMP participantsContractor to submit usage reports to demonstrate continued complianceContractor shall cooperate in compliance monitoring and manufacturer education about the government entitys sweatfree policyRequest for Proposal Model LanguageHighlightsKey FeaturesThe Model Sweatfree Procurement Request for Proposal Language and Process is available to members online at:http://buysweatfree.org/tools_guides

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