wedding planner

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Plan your wedding in the most effective way! Use google wedding planner spreadsheet and get started.

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  • Wedding Planner SectionsOVERVIEW

    BUDGETS

    Learn how to share

    GUESTSNOTE...

    Congratulations, and have fun planning your big day! LOCATIONS

    Make wedding planning easier by using this template to keep your information in one place. Track to-dos, compare vendors, monitor your budget, and plan the ceremony.

    Each sheet tab is organized by category. You can fill them out in any order you wish. Feel free to add, delete, or customize each one based on your specific needs.

    Collaborate with friends and family by sharing this sheet with them.

    Some cells contain formulas. Try not to edit them; they'll recalculate automatically based on other values you've entered.

  • SectionsOVERVIEW STYLE

    To-do AttireCoordination Hair & makeupWedding day schedule Flowers

    BUDGETS FOODBudget estimator Wedding cakeDetailed budget Caterer

    GUESTS PHOTOGRAPHYGuest list PhotographerInvitations VideographerSeating chart ENTERTAINMENTGifts Entertainment

    LOCATIONS MusicVenueHotel

  • To-do list

    To do Due date Progress

    Find your perfect partner 9/4 Done

    Start entering guest list Today In progress

    Fill out budget planning & tracking estimates 9/5 Not started

    Collect addresses for invitations 9/6 Not started

    Create a wedding website for guests 9/7 Not started

    Interview photographers 9/8 Not started

    Pick out caterer Next month Not started

    Pick out reception location Not started

  • Notes

    Change the formatting of 'Done' items under the 'Format > Conditional formatting...' menu on the web.

    You can add or remove 'Progress' options under the 'Data > Validation...' menu on the web.

  • Coordination List roles that can be done by friends or professionals, such as a wedding coordinator, officiant, or MC.

    Name Role Phone # Email

    First Last Wedding coordinator 123-456-7890 [email protected]

  • List roles that can be done by friends or professionals, such as a wedding coordinator, officiant, or MC.

    Website Cost Notes

    $0website.com

  • Wedding day schedule

    Time Item

    12:00 PM

  • Notes

  • Budget estimator

    Total budget: $25,000

    Estimate Actual % of budget

    Totals $25,000 $0 0%

    Ceremony $500 $300 2%Reception $750 $0 3%

    Printed materials $750 $0 3%Gifts/favors $750 $0 3%

    Venue $2,250 $0 9%Attire $2,250 $0 9%

    Rings $500 $0 2%Hair & makeup $250 $0 1%

    Flowers $2,000 $0 8%Cake $500 $0 2%

    Caterer & drinks $8,500 $0 34%Photography $3,000 $0 12%

    Entertainment $1,750 $0 7%Misc $1,250 $0 5%

    Custom category 1 0%Custom category 2 0%

    Custom category 3 0%Custom category 4 0%

    Enter your estimates for each category below. You can add, remove, or customize any categories that don't apply.Totals will be calculated for you automatically. 'Actual' amounts are pulled from the 'Detailed budget' tab.

  • Detailed budget

    Ceremony Estimated ActualDecorations/accessories $150 $300Location fee $250 $0

    Planned budget Estimated total Actual total

    $500 $400 $300

    Reception Estimated ActualDecorations $500 $0Parking/transportation $250 $0

    Planned budget Estimated total Actual total

    $750 $750 $0

    Printed materials Estimated ActualSave-the-dates $100 $0Invitations $625 $0Wedding programs $100 $0

    Planned budget Estimated total Actual total

    $750 $825 $0

    Gifts/favors Estimated ActualAttendant gifts $250 $0Favors $375 $0Parent gifts $125 $0

    After filling out the 'Budget estimator' tab, plan and track a more detailed breakdown by filling out the 'Estimated' and 'Actual' amounts here.

    The 'Planned budget' , 'Estimated total', and 'Actual total' will automatically calculate for you.

  • Planned budget Estimated total Actual total

    $750 $750 $0

    Venue Estimated ActualLocation fee $2,000 $0Addt'l costs $250 $0

    Planned budget Estimated total Actual total

    $2,250 $2,250 $0

    Attire Estimated ActualWedding attire $2,000 $0Alterations $250 $0

    Planned budget Estimated total Actual total

    $2,250 $2,250 $0

    Rings Estimated ActualWedding rings $500 $0

    Planned budget Estimated total Actual total

    $500 $500 $0

    Hair & makeup Estimated ActualHair/makeup $250 $0

    Planned budget Estimated total Actual total

    $250 $250 $0

    Flowers Estimated ActualBouquets $1,000 $0Decorations/centerpieces $1,000 $0

    Planned budget Estimated total Actual total

    $2,000 $2,000 $0

  • Cake Estimated ActualCake + cutting fee $0 $0

    Planned budget Estimated total Actual total

    $500 $0 $0

    Caterer & drinks Estimated ActualFood + servers $7,000 $0Drinks + bartenders $1,500 $0

    Planned budget Estimated total Actual total

    $8,500 $8,500 $0

    Photography Estimated ActualPhotographer $1,500 $0Videographer $1,250 $0Extra prints $250 $0

    Planned budget Estimated total Actual total

    $3,000 $3,000 $0

    Entertainment Estimated ActualCeremony $250 $0Reception $1,500 $0

    Planned budget Estimated total Actual total

    $1,750 $1,750 $0

    Misc Estimated ActualCoordinator $500 $0Misc. items $750 $0

    Planned budget Estimated total Actual total

    $1,250 $1,250 $0

  • Guest listCONTACT INFO

    First Name(s) Last Name(s) Address Email Invited by...

    First name Last name [email protected]

    First name Last name

    111 Address Way New York, NY 11201

  • Customize your guest list by adding new columns and rows. You can relabel or delete any sections you don't need.

    INVITATIONS WEDDING REHEARSAL

    Save the date Invitation Response Attending Children # Invited Going

    Sent Sent Maybe 2 1

  • Customize your guest list by adding new columns and rows. You can relabel or delete any sections you don't need.

    DETAILS

    Dietary restrictions Table # Gift description Thank-you sent? Notes

    Vegetarian 1 Additional notes

  • Invitations# of invitations: 50 # of RSVP cards: 50 # of thank-yous:# of programs: 50 # of placecards: 100

    Name Phone Email Website Invitation

    Stationery Inc. 123-456-7890 [email protected] $0.00 ($0 total)website.com

  • 50

    RSVP card Thank-you Program Placecard Total cost

    $0.00 ($0 total) $0.00 ($0 total) $0.00 ($0 total) $0.00 ($0 total) $0

    $0

    $0

    $0

    $0

    $0

    $0

    $0

    $0

    $0

    $0

    $0

    Change the total number of invitations, cards and programs to the left.Next, enter the cost per item in the table below.

    Total costs will automatically be calculated for you.

  • Seating chartAfter filling in your guests' names, the total number of people at each table will be displayed to the right in cell J3.

    Head Table Table 1 Table 2 Table 3

    Person 1

    1 0 0 0

    Table 9 Table 10 Table 11 Table 12

    0 0 0 0

  • After filling in your guests' names, the total number of people at each table will be displayed to the right in cell J3. Total guests: 1

    Table 4 Table 5 Table 6 Table 7 Table 8

    0 0 0 0 0

    Table 13 Table 14 Table 15 Table 16 Table 17

    0 0 0 0 0

  • Gifts Name Phone Email Website Gift description

    FAVORS

    Store #1 111-111-1111 [email protected] Description

    Store #2

    Store #3

    Store #4

    ATTENDANT GIFTS

    Store A 222-222-2222 [email protected] Description

    Store B

    Store C

    Store D

    website.com

    website.com

  • List possible favors for guests and gifts for the wedding party.

    # of gifts Cost (per gift) Total Notes

    0 $0.00 $0

    $0

    $0

    $0

    0 $0.00 $0

    $0

    $0

    $0

  • Venue

    Venue Contact name Phone Email Website

    Venue name First Last 123-456-7890 [email protected] website.com

  • Address Capacity # of hrs Room cost Cost/person Food/drink min.

    111 First St., New 0 0 $0 $0 $0

  • List possible venues for the wedding.

    Notes

  • Hotel

    Hotel name Contact name Phone Website

    Hotel 1 First Last 123-456-7890 $0

    Group room rate

    website.com

  • Reserve group rates and bridal suite if the wedding is not at a hotel.

    Suite rate Notes

    $0 0

    Min # of rooms required

  • Wedding Attire

    Category Name Phone Email Website

    Wedding dresses Bridal Store #1 123-456-7890 [email protected] website.com

  • Need alterations? Total cost Notes

    No $0 Includes alterations

  • Hair & MakeupBride (hair/makeup): 1 # of hours (hair): 3

    Additional people: 5

    Name Phone Email Website Pricing

    Makeup artist 1 123-456-7980 [email protected] Per person

    Name Phone Email Website Pricing

    Hair stylist 1 123-456-7980 [email protected] Hourly

    website.com

    website.com

  • Makeup: Bride Makeup: OthersTrial Day-of Subtotal Day-of Subtotal Extra costs Total

    $0 $0 $0 $0 $0 $0 $0

    Hair: Bride Hair: OthersTrial Day-of Subtotal Day-of Subtotal Extra costs Total

    $0 $0 $0 $0 $0 $0 $0

    Compare different makeup artists and hair stylists before the big day.Bridal makeup is often priced differently than makeup for the rest of the wedding party, so it's listed separately.

  • NotesNotes

    Notes

    Notes

    Compare different makeup artists and hair stylists before the big day.Bridal makeup is often priced differently than makeup for the rest of the wedding party, so it's listed separately.

  • Flowers# of bouquets: 5

    # of boutineers: 14

    Name Phone Email Website Bouquet (bride)

    Florist 1 123-456-7890 [email protected] $0.00website.com

  • List of possible florists and the breakout costs of major items.

    Bouquet (other) Boutineer Other Total cost

    $0.00 $0.00 $0.00 $0.00

  • List of possible florists and the breakout costs of major items.

    Notes

    Notes about flower arrangements

  • Wedding cakeNumber of slices (approximate): 200

    Name Phone Email Website Cost (per slice)

    Bakery 123-456-7890 [email protected] $0.00website.com

  • Transport cost Total cost Notes

    $0.00 $0.00

    $0.00

    $0.00

    $0.00

    $0.00

    $0.00

    $0.00

    $0.00

    $0.00

    $0.00

    $0.00

    $0.00

    Most cakes are calculated on a per slice basis. There may be additional charges for decoration and transportation.

  • CatererEstimated number of guests: 80

    Caterer Contact name Phone Email Website

    Caterer 1, Inc. First Last 123-456-7890 [email protected] website.com

  • List of possible caterers and descriptions of their food style.

    Cost/person Total cost Notes

    $0 $0

    $0

    $0

    $0

    $0

    $0

    $0

    $0

    $0

    $0

    $0

    $0

  • Photographer

    Name Phone Email Website Wedding day

    Photographer 1 123-456-7890 [email protected] $0website.com

  • Total cost Notes

    $0 $0 $0

    $0

    $0

    $0

    $0

    $0

    $0

    $0

    $0

    $0

    $0

    $0

    Engagement photos

    Photo album

  • Videographer

    Name Phone Email Website Cost

    Videographer 1 123-456-7890 [email protected] $0website.com

  • Notes

  • Entertainment List of possible DJs or any live entertainment, and what is included in their costs.

    Name Phone Email Website Estimated cost Hours

    RECEPTION

    DJ 123-456-7890 [email protected] $0 0

    CEREMONY

    String quartet 123-456-7890 [email protected] $0 0

    website.com

    website.com

  • List of possible DJs or any live entertainment, and what is included in their costs.

    Notes

  • Music List of songs to be played at the ceremony and reception.

    Track name Artist

    Ceremony Instrumental music

  • List of songs to be played at the ceremony and reception.

    Notes

  • SectionsTo-doCoordinationScheduleBudget estimatorDetailed budgetGuest listInvitationsSeating chartGiftsVenueHotelAttireHair & makeupFlowersCakeCatererPhotographerVideographerEntertainmentMusic