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Wedding Packages For Your Wedding the Hawkhills

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Page 1: WEDDING PACKAGES GREY 2015 - The Hawkhills · Wedding Packages For Your Wedding the Hawkhills ... Assiette of Melon with Raspberry Sorbet. Wedding Starter Menu Main Courses ... Veggie

Wedding Packages

For Your Wedding

theHawkhills

Page 2: WEDDING PACKAGES GREY 2015 - The Hawkhills · Wedding Packages For Your Wedding the Hawkhills ... Assiette of Melon with Raspberry Sorbet. Wedding Starter Menu Main Courses ... Veggie

...the Hawkhills as your wedding venue you are assured of exclusive use of the house and grounds. From your initial enquiry, our dedicated and

professional wedding team will discuss and plan your special day with you.

Our aim at the Hawkhills is to make sure that your special day runs smoothly ensuring that you and your guests enjoy a truly memorable day.

The following package gives you an idea of what you can expect from a Wedding Reception at the Hawkhills.

This basic package has been designed to give you the flexibility to make the day bespoke to you. The basic package is based on 60 daytime guests and 100 evening guests. If you have more guests they will be priced per person depending on whether they attend the whole day or are just joining you for

the evening reception. (All prices are inclusive of VAT at 20%).

By Choosing...

Additional InformationCivil and Wedding Ceremonies – Room HireThe Hawkhills has a Civil Wedding Licence for Civil Marriages and Partnerships. There is an additional cost of £500 to hold your Civil Licence Ceremony at the Hawkhills.

The Hawkhills do not get involved in organising your civil ceremony with the registrar’s office. You will need to contact the registrar’s office to confirm availability in advance. It is the duty of the intended couple to confirm all arrangements direct with the registrar to satisfy all legal requirements.

The Registrar’s Office:- County Hall, Northallerton, North Yorkshire DL7 8XE.

Telephone 01609 780780 (Ext 2602).

Hours of Opening: Monday-Friday 9.30am-12.30pm, Monday – Thursday 1.30pm – 4.30pm.

A music system will be provided to play your choice of music during your ceremony which must be approved by the registrar in advance.

Call: 01347 825038

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Wedding PackageBy Choosing...

www.thehawkhills.com

Starting from £8,999.00 to include the following:

• Total exclusivity

• The services of our Wedding Co-Ordinator

• Services of our Professional Toastmaster for the day

• Red carpet arrival

• Unlimited still and sparkling mineral water

• White table linen and napkins

• Flute of Prosecco on arrival

• Flute of Prosecco for toast

• Half bottle of House Wine per person with the Wedding Breakfast

• Three Course Wedding Breakfast including tea and coffee

• Evening Buffet/Hog Roast for 100 Guests

• Cake knife and stand

• Sumptuous bridal suite for one night with honeymoon breakfast

• Professional Master of Ceremonies and in-house Disco for the evening reception with resident DJ until midnight.

Additional guests will be charged £85 (per person) for the day and evening.

If your guests are only joining you for the evening the extra charge will be £20.00 per guest.

In addition, we can arrange the following extras at an additional cost from our extensive recommended suppliers:

• Bridal bouquet and wedding party flowers

• Additional flower arrangements

• Beauty packages for brides

• Photographer and videographers

• Music for ceremony

• Band for evening entertainment

• Stage hire

• Marquee hire

• Cocktail bars

• Personalised place cards and table plans

• Chair covers and sashes

• Babysitters/children’s entertainers

• Coach transportation for guests from the church to reception

• Limousine, classic cars

• Wedding cakes/cup cakes

• Drink packages

• Canapés

• Hen and Stag packages.

BeveragesDepending on your choice of wedding package, wine and prosecco is included. If you prefer to source your own wine our corkage for wine is £8.00 and £10.00 for prosecco. If any of your guests require specific beverages not stocked on the Hawkhills bar list please enquire.

Accommodation The Hawkhills has 102 double en-suite bedrooms offered to you at our special wedding rate. It is also possible to book additional nights before your wedding day. Room bookings will be made directly by your guests and include breakfast. All accommodation must be booked up to 7 days prior to your event.

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Package 1 – Standard Package Wedding Drinks Package

Package 1 – Standard PackageGlass of Cava on arrival

½ Bottle House Wine per person with your mealGlass of Cava for toast

Package 2 – SparklingGlass of Prosecco on arrival

½ bottle Quality Wine per personGlass of Prosecco for toast

Supplement of £8 per person

Package 3 – GrandeGlass of Champagne on arrival

½ Bottle of Quality Wine per personGlass of Champagne for toastSupplement of £15 per person

Kids/Non AlcoholicGlass of Fruit Juice on arrival

Unlimited Fruit Punch during mealGlass of Sparkling Elderflower for toast

Supplement of £5 per person

Wedding Drinks Package

Call: 01347 825038

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Canapé Selection Wedding Drinks Package

www.thehawkhills.com

Somerset Brie on Pumpernickel Bread ( V )

Mature Cheddar Cheese on Yorkshire Brack with Hawkhills Apple Chutney ( V )

Deep Fried King Prawns in Tempura Batter with a Sweet Chilli Dip

Roasted Mediterranean Vegetable Quiche ( v )

Smoked Salmon Blinis with Herb Cream Cheese

Mini Fish and Chip Cones (Maximum 50 people)

Homemade Sun-dried Tomato Bruschetta ( v )

Homemade Wild Mushroom Bruschetta ( v )

Hawkhills Chicken Liver Parfait en Croute

Devon Crab and Coriander Bonbon

Chicken Caesar Vol-Au-Vent

BBQ Marinade Chicken Wing

Chicken Liver and Cognac Pate on Toast

Mini Duck Spring Roll

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Wedding Starter Menu

Call: 01347 825038

SoupsSelection of Homemade Soups, for example:

Sweet Pepper and TomatoRoasted Carrot and Butternut Squash

Potato and Watercress

Terrine/Pâté Chicken Liver and Herb Parfait served with Hawkhills Apple and Pear Chutney, Garden Salad and Toasted Brioche

Pressed Yorkshire Ham Hock Terrine served with Homemade Piccalilli and Toasted Fruit Bread

Fish/SeafoodWarm Devon Crab and Gruyere Tart served with a Balsamic dressed Rocket Salad

Confit Wild Alaskan Salmon Timbale with Salsa Verde and a Watercress Salad

Vegetarian Warm Leek and Shepherd’s Purse Yorkshire Blue Tart with a Balsamic Syrup

Tomato and Basil Stack with a Roasted Yellow Pepper Coulis and Parmesan Crisp Assiette of Melon with Raspberry Sorbet

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Main Courses Wedding Starter Menu

www.thehawkhills.com

Lamb Main CoursesHerb Crusted Rack of English Lamb with a Mini Shepherd’s Pie, Carrot Purée and a Red Wine Jus

(£3.50 supplement)Rump of Yorkshire Lamb served pink with Dauphinoise Potatoes, Confit Shallots and a Thyme and Redcurrant Jus

Beef Main Course Yorkshire Dales Roast Sirloin of Beef served medium rare with Chateaux Potatoes and a rich Demi-glace Sauce

Classic Beef Bourguignon Braised Beef with Root Vegetables and Red Wine, garnished with Baby Onions,Sautéed Mushrooms and Crispy Pancetta topped with a Quenelle of Wholegrain Mustard Mash

Chicken Main CourseCorn-Fed English Chicken pan-fried with Wild Mushroom and White Wine, Finished with Cream and served with

a Fondant Potato English Supreme of Chicken stuffed with a Sausage and Garden Herb Farce and Wrapped in Pancetta served with

Boulangère Potatoes and a Mustard Sauce

Fish Main Course Grilled Sea Bass Fillet served with a Rich Vegetable Cassoulet and New Potatoes, finished with Salsa Verde

Poached Salmon Fillet with a Pea and Broad Bean Risotto topped with Fresh Parmesan and Lemon Infused Olive Oil

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Wedding DessertsSticky Toffee Pudding

with Toffee Sauce and Ice Cream

Vanilla Panna Cotta with a Seasonal Fruit Compote

Bittersweet Chocolate and Orange Tarttopped with Chantilly Cream and an Almond Tuile

Strawberry and White Chocolate Cheesecake

Hawkhills Assiette of Puddings

Yorkshire Lavender Panna Cotta, Treacle Tart, Apple and Almond Cake and Vanilla Bavarois (£3.50 supplement)

Hawkhills Cheeseboard: a selection of Local and English Cheesesserved with our own Yorkshire Brack, Crackers and Apple Chutney

(£3.50 supplement)

Filter coffee and mints

Call: 01347 825038

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Hot Buffet Wedding Desserts

www.thehawkhills.com

Braised Beef Bordelaise with Braised Rice Chargrilled Chicken Linguine with Wild Mushrooms

Pork and Smoked Paprika Stroganoff with Basmati and Wild Rice Beef Burrito with Sour Cream and Guacamole

Baked Beef Lasagne Thai Green Chicken Curry

Moroccan spiced Lamb Tagine with Fruity CouscousButternut Squash and Red Lentil Moussaka

Soy Glazed Quorn and Vegetable Stir Fry Hawkhills Salmon, Cod and Prawn Pie topped with Sliced Potatoes

Side DishesButtered New Potatoes

Roasted Vegetables Green Vegetable Medley

Buttered NoodlesHawkhills Garden Salad Braised Vegetable Rice

Hog RoastsHog roasts, including salads and all the trimmings

Bacon/Sausage Sandwiches

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BBQ Menu

Call: 01347 825038

(Choose 2 meat and 1 vegetarian option)Lamb and Mint Koftas

Homemade Beef and Mustard Burgers with Beetroot ChutneyVeggie Burgers

Creole Aubergine with Satay SaucePork and Sage Sausages

Paprika Chicken on Toasted CiabattaNew Potato and Chive Salad

Seasonal Mixed Leaf Salad with Feta Cheese and Chilli DressingPicnic Pasta Salad

Fresh Fruit SaladToffee Caramel Cheesecake with Fresh Cream

(Additional items can be added at a supplement)

Cocktail PackagesLooking for something a little bit different to impress your guests?

Why not have a Cocktail Bar at your event either for a pre-event, the night before your wedding to get all your guests in the mood, or as an ‘add-on’ to the bar on your wedding night.

Prices start at £399 for 100 cocktailsMenus to suit your event

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Finger Buffet Menus BBQ Menu

www.thehawkhills.com

(Choose 6 Items)Homemade Sandwiches on Bloomer Bread with Fresh Seasonal Fillings

Grilled Chicken Caesar WrapBrie, Apple and Celery Wrap

Open Crostini with Smoked Salmon, Rocket, Crème Fraiche and Cracked Black Pepper Open Crostini with Grilled Goat’s Cheese, Sun Dried Tomato and Rocket

Open Crostini with Rare British Beef, Horseradish Crème Fraiche and WatercressHoney Glazed Mustard Chipolatas

Mini Pork Pie with Homemade PiccalilliThai Red Chicken Skewers

Spiced Chicken Wings with a Sour Cream DipThai Fishcakes with a Sweet Chilli Dip

Roasted Vegetable TartFrench Onion Tart

Homemade Onion Bhaji with a Cucumber Dip Marinated Olives, Artisan Breads and Balsamic Oil

Vegetable Crudités with HummusFresh Fruit Platter

Bitter Chocolate TartCitrus Tart

Additional items will be charged individually

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Salad Options for BBQs and Hog Roasts

Pick 3 Dishes

Call: 01347 825038

Coleslaw This popular traditional salad is made to our own recipe using only the freshest and finest ingredients.

Italian Pasta Salad A mix of pasta spirals with true summer flavours of sun-dried tomatoes, garlic, peppers and mushrooms

Rice Salad This ever-popular salad consists of rice and fresh vegetables, finished with vinaigrette dressing made to our own recipe.

Tomato and Red Onion Salad A layered salad of ripe tomatoes and thinly sliced red onions, with black pepper and a vinaigrette dressing.

Mixed Green Salad A mix of traditional crisp fresh ingredients, comprising lettuce, peppers, spring onions etc.

New Potatoes and Spring Onions New potatoes lightly mixed with spring onions and drizzled with mayonnaise.

Summer Couscous A popular summer choice made with raisins, apricots and coriander.

Broccoli and Cauliflower with Bacon Chips Crisp broccoli and cauliflower tossed in our own mayonnaise with crunchy bacon bits.

Roasted Vegetables A mix of seasonal roasted vegetables, drizzled with olive oil, served hot. Perfect for your winter parties.

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Afternoon TeaSalad Options for BBQs and Hog Roasts

Pick 3 Dishes

www.thehawkhills.com

Selection of Finger Sandwiches (Egg Mayonnaise, Smoked Salmon, Cucumber, Cheese and Tomato, Prawn Mayonnaise and Tuna)

Homemade Scones with Jam and Cream

Assorted Homemade Cakes

Mixed Fruit Platter

Assorted selection of Teas and Freshly Made Coffee

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Call: 01347 825038

Exclusive Use PackageChildren’s menu(For children aged 3 to 12 years – no charge for children under 3)

Starters

Homemade Soup

Fruit Cocktail

Main Course

Roast Chicken Dinnerserved with all the trimmings

Sausage and Mashserved with Onion Gravy

Mild Vegetable Curry and Rice

Desserts

Sticky Toffee Puddingserved with toffee sauce

Chocolate Orange Tart

Strawberry and White Chocolate Cheesecake

Vanilla Ice Creamserved with fruit purée

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www.thehawkhills.com

Exclusive Use PackageWhen you book your wedding at the Hawkhills you receive exclusive use of the Main House. Because we only hold one wedding per weekend, why not make use of the night before your special day to get your family and guests together. We could arrange a meal or a BBQ for you. If you have any specific ideas or budget in mind, we would be delighted to help you create a bespoke celebration for you and your guests.

MarqueeA marquee is the ideal venue for larger weddings. It enables you to accommodate any number of guests. Please contact our Wedding Co-Ordinator for a bespoke quotation.

Children’s Meals Children up to 12 years can be catered for with a half adult portion of a Wedding Meal at £25.00 per child, alternatively please see our children’s menu.

Children’s Menu• Seasonal Melon with Fresh Fruit Salad• Prawn Cocktail

• Fresh Pasta with Bacon, Mushrooms and Cheese or Tomato Sauce• Chicken Goujons, Fat Chips and Peas• Baby Fish and Chips• Sausage, Mash Potato and Gravy

• Assortment of Ice Cream• Fresh Fruit Salad• Strawberry Jelly and Ice Cream• Sticky Toffee Pudding and Vanilla Ice Cream.(£15 per child)

Additional Cheese CourseA selection of English and Continental Cheeses£9.99 per person.

RoomsWe have two beautifully appointed function rooms and a large conservatory for evening entertainment. We can accommodate from 30 to 110 guests during the daytime. We can accommodate up to 200 for an evening reception.

Wedding AccommodationWe have 102 double en-suite bedrooms at the Hawkhills. We offer preferred rates of £70 for single occupancy and £80 for double occupancy. Prices include full continental breakfast. Payment is required at the time of booking which is non-refundable or non-transferable.

Dressing Room To help make your day as stress-free as possible we have an additional dressing room next to the Bridal Suite available on the morning of your wedding. This room can be used for bridesmaids, make-up and hair, breakfast and photography opportunities.

Useful Information

Menu TastingThe Hawkhills Package includes a free menu tasting for two people.

Menu tasting should be booked 3-4 months prior to your wedding day.

EntertainmentAs part of the Hawkhills Wedding Package a DJ for your evening entertainment is included. Should you wish to extend your Disco and Bar an additional £150 will be charged.

Should you wish to provide your own DJ or entertainment, please provide us with a copy of their Public Liability and PAT Testing Certificate.

FireworksFireworks are allowed at the Hawkhills. This must be organised by a registered firework company and a copy of their Risk Assessment and Public Liability Insurance is required.

The Hawkhills do not allow any naked flames in the Main House at any time.

CorkageCorkage is permitted and will be charged at £10 per bottle.

Children’s menu

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Call: 01347 825038

Payment TermsWe will happily hold a date on a provisional basis for you for seven days whilst you make a decision. Once you have decided on your date we will send you a Booking Form which you will be required to sign and return together with a cheque of £500 deposit.

Sum Due Amount Due

£500 On confirmation of booking

75% of balance 3 months in advance

Full remaining balance 4 weeks in advance

Terms and Conditions of BookingPlease read and sign at the bottom to confirm you have read and understood these terms and conditions.

Definitions1. Definition of booking:‘Firm Booking’ means a booking for which a completed signed booking form and a deposit, for the use of specificfacilities at the Hawkhills on a specific date(s), has been received by The Hawkhills.

‘Provisional Booking’ means a reservation of facilities that lapses after 10 working days unless converted to afirm booking.

Booking Form2. Once the customer returns a completed booking form and deposit, The Hawkhills will accept this as a firm booking and the customer is liable for the relevant fee or cancellation charge.

3. Provisional bookings will only be confirmed upon receipt of a signed booking form, which is authorised for payment,and a deposit. The form must be received within 10 working days from the date of the provisional booking in order to guarantee the booking.

Fees and Payment4. A final invoice will be sent 8 weeks prior to the event, with full payment to be made within 4 weeks of the event.

5. Payments can be made by Cheque or Credit Card. Those wishing to pay by Credit Card need to contact TheHawkhills Events Team on 01347 825038. Cheques are to be made payable to Serco Limited.

Attendee Numbers6. Final numbers of guests attending and any special dietary requirements must be confirmed 4 weeks prior to the event. When confirming attendee numbers on the booking form please ensure they are realistic in relation to your event. The attendee numbers on the booking form will be used as the basis for your fee and will be subject to ourcancellation policy. We do however understand that numbers can reduce and with this in mind we allow for a 5% variance in attendee numbers of 20 or more if notified to us in writing more than 14 days prior to the event.

7. The Hawkhills will endeavour to accommodate extra attendees above the numbers agreed on the firm bookingform, prior notice required. The cost for the additional attendees will be added to the invoice.

8. Final written confirmation of attendee details needs to be received by us no later than 14 days prior to the start of your event. The Hawkhills reserves the right to refuse entry to the estate to unexpected attendees.

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www.thehawkhills.com

Cancellation Charges9. The Hawkhills reserve the right to cancel a booking without notice. In such circumstances, The Hawkhills may, at its own discretion return any payment received.

10. In the event that you cancel your booking cancellation fees will be charged and any deposits received are non-refundable. All cancellations and amendments must be confirmed to us in writing. The cancellation fee will be calculated by reference to the length of notice given at the date of receipt of this confirmation. Fees for cancellations are calculated as detailed in the table below and are based on the total value of the firm booking.

Notice of Cancellation % of event fee charged

more than 24 weeks 0%

24 weeks - 13 weeks 25%

12 weeks - 29 days 50%

Less than 28 days 100%

Weekends are included in the above calculations.

Damage and Inappropriate Behaviour11. The customer is responsible for all allocated rooms during the period of the booking. Any damage incurred as a result of their attendees or representatives’ acts, omissions or default will result in a charge to remedy such damage.

12. The Hawkhills reserves the right to refuse entry and/or request to leave any person or persons behaving inappropriately.

Independent Equal Access 13. If you or your attendees have any additional requirements due to a disability or any other reason, please contact our Events Team.

Data Protection 14. The Hawkhills does not sell, trade or rent your personal information to others. Your details will be added to the Hawkhills database in order to process your booking and so that you can be kept up to date with details of our services.

15. If you do not wish to receive any further information from The Hawkhills either by post, telephone or email please contact the events team at:

The HawkhillsEasingwoldYork YO61 3EGEmail: [email protected]: +44 (0) 1347 825038

The Hawkhills is operated by Serco Limited.A company registered in England and Wales No 242246.Registered Office: Serco House, 16 Bartley Wood Business Park,Bartley Way, Hook, Hampshire, RG27 9UY, United Kingdom

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Call: 01347 825038

Further Questions

Where is The Hawkhills?The Hawkhills is conveniently located in the north of England, only 12 miles from York City Centre. We sit on the edge of the A19, close to the A1 and A1(M). We are two hours by rail from London and a short drive from Leeds/Bradford Airport.

What does exclusive hire entail?By having your exclusive wedding at the Hawkhills, it means that there will be no other function taking place on the same day as yours. The Hawkhills will be exclusively yours for the day. There will be no timings to adhere to, no deadlines on photography or meal times. Apart from our staff, you and your family and friends will be the only people on the premises.

Do we have to take accommodation as part of the package?No. Don’t worry, unlike some venues you do not have to also book a certain amount of bedrooms.

Packages and Prices?At the Hawkhills, we pride ourselves in offering a very different service. Because of the unique history of the house and grounds set within unspoilt countryside, we are not inexpensive but certainly we feel we are competitively priced. You might be paying a little bit more, but remember this is for your exclusive use.

The basic package that we have put together gives you the flexibility to make your day bespoke offering you the options to pick your own florists, chair covers, DJ, Bands etc. Every bride has a very different budget which is why we think it is important to keep this package at a minimum. We will work together with you to design a bespoke wedding package that suits you.

We do not charge room hire for your Civil Ceremony (White Room) but this does not include fees charged by the Registrar.

Are Children Allowed at the Hawkhills?Children and babies are allowed at any event at the Hawkhills provided they are accompanied by a responsible adult or babysitter at all times. We have a list of childcare suppliers if you require a professional company to take care of your requirements on your special day. Please ask for details.

We are also happy to provide meals for small children at small rates. Meals for children over the age of 12 will be charged at adult prices.

We do have a limited number of child seats that would be suitable for the wedding breakfast. If you would like to bring your own child seats that would be fine.

When will the party end?Our music and bar license runs out at midnight. Drinks can be bought at the bar and guests can be invited to use the rooms until 1pm. All guests must vacate the main house by 1.15am.

Cancellations?Once you have decided to book your wedding at the Hawkhills and, if you are having a Civil Ceremony/Partnership and have confirmed your date with the Registrar, we will require £1000 non-refundable deposit to secure your date.

A contract will be signed and we will include a list of deadlines by which we require further payments.

You will be working alongside our professional Wedding Co-ordinator and within reason they will meet you as many times as is necessary to help plan your special day. Our Co-ordinator can help with menu and wine selections, guest lists, seating plans and final headcounts.

Frequently Asked QuestionsWe have put together a few of the most frequently asked questions but, if

there is anything that we have missed, please do not hesitate to contact us no matter how small your query.

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www.thehawkhills.com

Further QuestionsHow many people can attend a civil partnership ceremony at the Hawkhills?The White Room will accommodate up to 60 people.

How many people can attend a sit down meal at the Hawkhills?We have two function rooms at the Hawkhills. The White Room will comfortably seat 60 guests. The Oak Room will seat a further 50 guests. These rooms are adjacent to each other and can be combined.

How many people can attend an evening reception at the Hawkhills?The Hawkhills will comfortably accommodate up to 200 evening guests.

Can we get married elsewhere and still have our reception at the Hawkhills?Certainly!

Photography?Here at the Hawkhills we are very lucky to be surrounded by beautiful countryside. We also have a walled Apple Orchard and an abundance of beautiful places for photo opportunities.

Table Decorations?Yes, it’s your day, your theme…..go to town and make your special dreams come true.

Wedding Cakes?We can give you a list of suppliers. We will provide the use of a cake stand and knife. If you have more than a one tier cake then costs may be incurred for additional stands. However, if you require us to store your cake overnight and provide a cutting and boxing up package this will be charged at £75.

If you have any further questions please do not hesitate to contact our Wedding Co-Ordinator and we will do our utmost to answer them.

Frequently Asked Questions

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theHawkhillsEasingwold York North Yorkshire YO61 3EG

Telephone: 01347 825038 Email: [email protected]

www.thehawkhills.com