webxpress solutions tms express cargo
TRANSCRIPT
April 18, 2023
WebXpress Transport Management Solution
Apurva Mankad
ECFY Consulting Pvt. Ltd.
w w w. w e b x p r e s s. i n
For Express Cargo Industry
Agenda
About WebXpress
WebXpress Solution Suite
WebXpress Solution Offering- Express Cargo
WebXpress Control Tower
WebXpress Mobility Solutions
WebXpress GPS Integration
WebXpress Finance & Accounts
April 18, 2023
About WebXpress
Company Snapshot
Genesis
Private limited company
Founded in November 2004
Based at Mumbai
Development centers at Mumbai & Surat
Technology
Web based technologies
Microsoft technologies
AJAX, C# .Net, SQL 2008, SSRS/SSAS
Mobile: SMS/ GPRS, Windows Mobile
Team Profile
Business Process consultants
Training and Process Head
Project Managers- 9+ years exp
System & database designer- 6+ years exp
Solution Focus
Transportation & fleet management
Warehousing
Supply chain visibility
Devices: Mobile, GPS
Business Intelligence
Customer Segment Focus
Logistics Service Providers (LSPs)
User of Logistics Services (LSUs)
Organization Chart
Chief Operating
Officer
Darshan Hadkar
Founder & CEO
Apurva Mankad
Head- Product Development
Ramashish Gupta
Module Leader Module leader
Development Team
Partners
Customers
Finance & Admin
Head- Project Implementation
Krishan Malik
Project
Manager
Project
Manager
Project Team
Business
Development Head
Brijesh Arora
Head- New Technology
Chaitanya Tembe
WebXpress Product Suite
Finance & Accounts | CRM
Business Intelligence- Qlikview/ Microsoft BI
DEVICES
Android
HHT
GPS
Bar Code
RFID
Sensors
B2B
Integration
Web Services
ANSI X12
RosettaNet
Allied Services: Managed Web Hosting | Connectivity
Customer
Portal
• Tracking
• Invoice
• Complaints
• Enquiry
• Contracts
• E-POD
WebXpress Product Suite
Order Mgm & WMSTransportationFleet Management
Home DeliveryCold Chain EXIM Containers
Why WebXpress?
Lineage
• Promoted by professionals
• From IT and logistics industry
• Global expertise for local needs
Support Infrastructure
• Online Customer Support Portal
• Telephonic and IM support
• Project Management Office
Domain Focus
• Undiluted focus on supply chain
and logistics
• Product focus with services
• Transaction to Analysis
Diversified Customer base
• Start-ups to industry leaders
• LSPs and user industry
• IT challenged to IT mature
The WebXpress Advantage
Proven Solution
• Over 2000 users, 1200 locations,
2 mn transactions per month
• Built in Industry practices
Ecosystem Approach
• One stop solution
• Web hosting to GPS to training
• Enabled through partners
A Technology Solution that works even at the Bottom of the Pyramid
WebXpress Customers
WebXpress is used by
WebXpress WMS Salient Customers
3PL PARTNERS
Deployments
Deployments
WebXpress Partners
Qliktech Inc
Business Intelligence Solution
www.qlikview.com
Microsoft
WebXpress is Microsoft Independent Software Vendor
www.microsoft.com
Motorola India
Enterprise Mobility Solutions Partner
www.motorolasolutions.com
Netmagic Solutions | CntrlS Data Center
Web Hosting Partner
www.netmagicsolutions.com | www.cntrls.in
April 18, 2023
WebXpress Solution Suite
WebXpress Product Suite
Product Description
Transport Management
System
TMS helps to manage all transactions such as load planning, tendering, placement,
load movement and delivery. Manages various business models such as FTL, Cold
Chain, Express Cargo.
Fleet Management
System
FMS manages fleet related operations for long haul, secondary distribution, taxi fleet
businesses. Also includes fleet maintenance, fuel management, expenses, document
and driver management
Warehouse
Management System
WMS helps to manage warehousing operations for a 3PL or a manufacturing/trading
organization. WMS is highly configurable to manage multi user facility and can
integrate with any ERP
Business Intelligence WebXpress products are integrated with Qlikview BI tool to offer analytics for data
generated. WebXpress offers ready to use BI templates to realize quick benefits of BI
Finance & Accounts WebXpress has a fully functional Finance & Accounts systems fully integrated with all
operations module of Fleet and TMS.
Data Integration WebXpress can be integrated with ERP such as SAP and Oracle to exchange relevant
information
Devices WebXpress applications can be integrated with variety of devices such as GPS, Hand
Held Terminal and also sensors such as temperature and fuel sensors
Solution Architecture
WebXpress
Application+
DatabaseServers
INTERNET
Internet Data Center.
• Branch Offices
• Area Offices
• Hub Centers
PC with Browser- IE 7+
High-speed Internet Link
FIREWALL
Serversat LSP
company
Interface System
Users at LSP company
HO personnel
Sys. Admin
Firewall Server
LAN
LSP company HO
Broadband connection
GPRS/3G connection
WebXpress Product Features & Controls
WebXpress TMS features
WebXpress TMS ControlsWebXpress TMS
Controls
WebXpress TMS Features
WebXpress TMS for Express Cargo Industry
WebXpress TMS Modules
WebXpress TMS
Vendor contracts Online accountsInvoice & payments
Customer contracts
Demand Management
TrackingOperations
Reports
Security management
POD Management
GPS SYSTEM RFID/BAR CODING MOBILE SYSTEM
Customer Self
Service Portal
• Tracking
• Invoice
• Complaints
• Enquiry
• Rates
• E-POD
• Octroi Rcpts
• MIS
EXPRESS CARGO SERVICE PROVIDER
Business Models Covered by WebXpress TMS
Business Model Description
Full Truck Load (FTL) Movement from customer warehouse to warehouse, without involving HUBS
Express Cargo Delivery Committed Time for door to door delivery employing hub & spoke network
Multi-modal Delivery- AIR and RAIL
Movement of car with Air and Rail movement as significant component
Parcel Delivery Godown pick-up and delivery with warehousing services
Local Delivery Intra-city Next Day Delivery
Packers and Movers Specialized module to capture entire life cycle from customer call to packing, moving and delivery
Milk run distribution Multi point pick up and drop for distribution of goods ex-warehouse
Home Delivery Solutions Work flow from sales at shop to warehouse dispatch to customer home delivery
Crossing Delivery for another transporter, handover to a partner transporter
WebXpress for Express Cargo
OPERATIONS
Booking of small parcels and LTL
consignments at branches
Consolidation at hubs
Hub to Hub movement on set routes
Transshipment to destination hubs and then
to branches
Delivery from branches using DRS
FINANCE
Transporter will charge customers for door to
door service
Transporter will deploy/ hire a vehicle
capacity and pay for km. run of vehicle
Transporter will manage all costs of booking
to delivery but charge customer a single
amount
Branch 1
C1 C2
Branch 2
C3 C..n
Transshipment Hub
Transshipment Hub
Branch 1
C4 C5
Branch 2
C6 C..n
Transportation Booking Process
Loading Sheet Preparation
Vehicle Contract
Docket Entry
Manifest Preparation
Pickup Run SheetPreparation
Booking Process
FMS- Trip Sheet Module
Customer Contracts
VendorContracts
Transportation Transshipment Process
Unloading Pre-alert Print
Load in New Vehicle
Manifest Preparation
Transshipment Process
Load in connection vehicle
Stock Update
Loading Sheet Preparation
Vehicle Arrival Update
Vehicle Unloading Report
FMS- Trip Sheet Module
Transportation Delivery Process
Unloading Pre-alert Print
Delivery Process
Stock Update
Delivery Run Sheet Preparation
Vehicle Arrival Update
Vehicle Unloading Report
Delivery Run Sheet Update Track & Trace
FMS- Trip Sheet Module
Transportation POD Movement
POD Process
POD Scan
POD Forward
Delivery Update
POD Receipt Acknowledgement
POD to Consignor with Bill POD to Next Location
Track & Trace
Invoice Process
Invoice
Bill generation
Docket BookingPOD Arrival & FinalizationDocket Financial Edit &
Finalization
Bill Collection
Bill submission update
Generate MRCheque: Deposit VoucherCash: Receipt Voucher
Update CBS & A/R
WebXpress Salient Features for Express Cargo Industry
Feature Description
Document Management • All documents are managed through a series management module
Paid and To Pay Controls • Specific Controls exist to manage to pay and paid outstanding
Route and Schedule
Management
• WebXpress helps to define routes and schedule for each route.
• WebXpress also has features to define optimum route for each
combination of locations.
E-POD using Mobile devices • WebXpress application can be loaded on a mobile device to capture
delivery details and also POD scan.
GPS Integration • WebXpress is integrated with GPS to provide real time view of
delivery and pick up vans and load in them.
Bar code management • WebXpress can help generate Unique Bar code Identifier (UBI) for
each box. This can be done using mobile printer or fixed devices at
customer premises.
• Bar codes can then me scanned to manage inward and outward for
all consignments
DEPS Management • WebXpress has an extensive DEPS management system to track all
missing and misrouted consignments
• WebXpress has tracking mechanism to record each DEPS case
Customer Contracts
Contract Features
• Business Model wise contracts- LTL, FTL, 3PL, IDT, Secondary Movement
• Pay basis wise plus Service Wise
• Multiple Active Contracts
• Single slab, Multi slab, FTL-Capacity based
• Rates- Per Kg., Per Ton, Fixed, Fixed + Variable
Contracts are enforced at time of docket entry
This reduces errors and also ensures revenue in line with contracts
Leads to lesser Invoice rejections thus better working capital
Vendor Contracts
Contract Features
• Contracts for long haul, local vendors, BA
• Fixed route, Per Kg., Per Km, Per docket
• Switching between multiple contracts
Contracts are enforced at time of VHC entry/ payments
Reduced mistakes in vendor payment, higher efficiency
Faster vendor payment, better service level from vendors
WebXpress TMS- Key Benefits
Real Time information visibility across Transportation network
Reduction in costs due to
• Reduction in data entry time and effort
• Measurement of transaction wise profitability
• Tighter control on vehicle deployment expenses
Increase in income due to
• Ability handle higher work volume with same investment in staff and facility
• Better service leading to better customer satisfaction, thus more business
• Better information on customers leading to targeted sales effort
Savings in working capital
• Smaller and more accurate billing cycle
• Faster collections
• Daily control on cash & bank across locations
April 18, 2023
WebXpress Control Tower
Customer Dashboard
Booking Dashboard
Booking Breakups
Yield Analysis
Delivery
SLA Measurement
Solution Offering: WebXpress Mobile
April 18, 2023
WebXpress Enterprise Mobility Technology
Microsoft Windows Phone
Independent Software Vendor for Microsoft
www.microsoft.com
Google Android
Business Intelligence Solutions
www.android.com
Motorola India
Enterprise Mobility Solutions Partner
www.motorolasolutions.com
Qliktech Inc
Business Intelligence Solution on Mobile
www.qlikview.com
WebXpress Mobility Architecture
Hand Held
Terminals
Windows CE
Windows Mobile
Tablets
Android 2.3
Android 4.0
Android Mobile
Android 2.2, 4.0
Cellular
Network
GPRS
3G
Wi-Fi
Customer Application/
WebXpress Solution
WebXpress Mobile
Application Middleware
WebXpress Android Capability
Android is world’s fastest growing Operating
system for Mobile Phones
Android is available across vendors such as
Samsung, HTC, Micromaxx
Android phones range starts from Rs. 3800
onwards, making it cheapest mobility device
Android is a Full Operating System, thus making it
possible to build feature rich applications
Thus, WebXpress has selected Android as
platform to offer its mobility solutions
WebXpress has a dedicated team of Android
developers who work closely with Product Team
to design Integrated Applications
Hand Held Terminal Vs. Mobile Phones
HHT
HHT are industrial quality, rugged, high
performance devices used for industrial
applications
HHT have a high endurance for dust, water,
heat and cold climate
HHT are backed by long term warranty and
support
HHT is mainly available in Windows
Operating system platforms
HHT can combine mobile phone, camera, bar
code scanner, GPS, smart card reader etc.
Applications are custom made for HHT
Good quality HHT cost in the range of Rs.
35,000 to 90,000
For high endurance applications,
WebXpress recommends HHT
Mobile Phones
Mobile phones are consumer devices
designed for multiple features aimed at mass
market
Mobile phones are relatively fragile and have
low tolerance for extreme conditions
Mobile phones have shorter warranty and
limited support
Mobile phones are available for Android,
Windows, Apple iOS
Mobile phones have camera, speakers, GPS.
Mobile phones can also use many general
purpose Applications or Apps
Mobile phones range from Rs. 6000 to Rs.
35,000 based on brand, feature
For mass usage but low intensity
applications, WebXpress recommends
Android Mobile phones
WebXpress Ready to Use Mobile Application
WebXpress Ready to Use Mobile Applications
WebXpress has already designed a set if mobile applications for Windows Mobile as
well as Android Platforms
These applications are integrated with WebXpress TMS, FMS and WMS
Thus, all that customer is required to do is purchase mobile devices, data
connections and load the mobile devices with WebXpress applications
All WebXpress applications are Security Enabled and access is through user name
and pass word only
WebXpress Mobile Applications for Transportation
Functionality Description
Transportation Booking
and Scan
User can enter CN data into mobile device
CN image can also be scanned and sent to server
CN and image can then be uploaded to server for completion of data entry
Booking can be done after login and only if CN is not already entered and
DCR is provided
Delivery
Information Update
User can enter delivery information for a given Consignment in mobile
device
System allows data entry only if DRS is prepared and CN is not yet
delivered
User can capture delivery date and time, delivery person etc.
Application also captures location if device is GPS enabled
POD Scan User can scan POD using camera function of Mobile device
POD image is then sent to server against CN number
CN number needs to be valid and CN must be delivered in system
Application also captures location if device is GPS enabled
Track & trace User can enter CN and get tracking information on mobile device
User can also view location of CN on map if GPS service is enabled
WebXpress Mobile Applications for Fleet Management
Functionality Description
Vehicle Tracking User can enter a vehicle number in mobile device
Application will retrieve vehicle tracking information and display on device
User can also view location of vehicle on map if GPS service us enabled for
that vehicle
GPS Tracking Mobile device with GPS service enabled can be given to driver or a vehicle
The device will capture GPS data and send the same to server
This information can be used to track the vehicle, check idle time, check
speed etc.
Accident/ Damages
Information
In case of accident, user can enter details on spot in mobile device
User can also capture photos and send to central server for future claims
process
Status Update Driver can use mobile application to update status of his vehicle using
mobile device
Driver can update information from multiple selection
System will capture GPS location of the device and status to offer picture to
customer
WebXpress Mobile Applications for Warehouse Management*
Functionality Description
GRN preparation User can download an ASN into mobile device
User can then scan each arrived item and enter arrived quantity
After completion of all items, system will prepare a GRN (Goods Receipt Note)
GRN information is uploaded in WMS/ ERP
Put Away ticket
update
User will prepare put away ticket in WMS and download put away ticket in mobile
device
User will then put away a given SKU as per put away plan
User will scan SKU and scan location to confirm put away
On completion of put away, ticket is closed and discrepancy reported
Pick ticket update User will down load pick ticket and visit location to pick SKU
User will scan SKU and location to confirm pick
If user finds SKU at different location, he will update the same in HHT
On completion of all pick, system will close pick ticket
Packing and
dispatch
At the dispatch area user needs to pack SKUs in cartons
He will download a dispatch note in HHT
He will scan SKU as he packs in boxes
On completion of a box, he will print a bar code label and stick onto the box
On completion of all boxes, system will print a dispatch note with box wise packing
lists* WMS application is available only on Windows platform for HHTs
WebXpress TMS Application- Select Screens
WebXpress TMS Mobile Modules
Android Application Windows Application
WebXpress Mobile Authentication
WebXpress mobile can be used only by
authorized personnel
On login, WebXpress will automatically
identify
• User name
• Rights
• Location of operation
• Document series
Thus, WebXpress mobile is a fully
secure application
Cnote/ docket entry
Android Application Windows Application
Cnote completion on WebXpress
Shows information entered at time of quick entry in Mobile device.
One Click POD Update
Enter/ scan Cnote number
Validation to ensure proper entry
Photo Capture Screen gets activated on Shoot & Upload
Click on Shoot and Upload button to
invoke camera function
Take a picture of POD- use flash if
required
Click on done button
WebXpress Mobile will now upload
POD automatically
Wait for main screen to appear again
View image uploaded through Mobile Application
WebXpress GPS Solutions
WebXpress GPS capabilities
GPS provides location, WebXpress makes sense of that location
Thus, WebXpress has devises applications around GPS data to enable an enterprise
to solve business problems such as Track & Trace, Impending Arrival Notification,
Proof of Delivery with GPS Signature etc.
WebXpress has built standard interface to receive data from multiple GPS providers
WebXpress has built Application to convert the GPS data into information relevant to
customers business needs
Vendor Neutral GPS Solution
WebXpress GPS Integrator Middleware
Server of GPS Service Provider A
Server ofGPS Service Provider B
Trailers with devices from A
Trailers with devices from B
Field team with
Mobile Devices
WebXpress
Applications
/ Customer
ERP
Qlikview
Business
Intelligence
layer
WebXpress
GPS reports
and maps
USER ACCESS LAYER
Computer
Tablet
Smart phone
WebXpress GPS Solution Diagram
Cellular
Network
GPS Satellites
WebXpressUsers
INTERNET
Mobile Receiver
GPS Tracker Box
GPS Tracker
Command
Center
Application
WebXpress
Application
GPS Module
Vehicle Tracking using GPS
Integration of GPS with WebXpress
Query based GPS status screen
Integration of GPS with WebXpress
Integration of VHC number and Route code
Speed calculation base don GPS data
Integration of GPS with WebXpress
Integration with Google Maps
All vehicles on India Map
Only selected vehicles shown for tracking
Specific Vehicle on Map with all details
Vehicle Running History
GPS enabled Consignment Tracking Status Details
Solution Offering: WebXpress Online Accounts
April 18, 2023
WebXpress Accounts- Salient Features
WebXpress has an Integrated Online Financial Accounts System compliant with Indian GAAP
About 80-90% of accounts transactions are posted automatically from operations system, reducing
data entry by over 80%
WebXpress Accounts helps customers to track P&L, TB and BS of every location individually
WebXpress Accounts provides and Online and Real Time view of Cash & Bank position of each
location
WebXpress Accounts follows a SINGLE and UNIFORM Chart of Account (CoA) across locations.
The CoA is controlled centrally and no location can add/ edit any accounts groups or ledgers
The sub-ledgers in CoA are created from Masters thus there is no need to create separate sub-
ledgers for every location
As a centralized CoA, there is no need to consolidate accounts of various locations. Accounts are
entered into a SINGLE CoA but referenced by locations
Understanding WebXpress Accounts Features
CENTRALISED & ONLINE ACCOUNTS
This means that locations can not change
accounts rules
Provides high integrity of accounts structure
As entries are entered across India, central
accounts can see the effects immediately
No need to get accounts data from across
locations and consolidate
AUTOMATIC & INTEGRATED
As operation transactions happen, relevant
account entries are automatically posted
No need to take transaction data to
accounting system and post manually
Saves data entry by over 70% as more than
80% of accounts transaction originate in
operations
For example, when a bill is generated, Billed
Debtor ledger is Dr. and Income Cr.. When bill
is collected Bill Debtor is Cr. and Cash/bank
Dr.
Understanding WebXpress Accounts Features
When Bill is Generated
Value Name Acccode Accdesc Debit Credit Narration
Sub TotalCDA0001 Billed Debtors 5050 0 WHEN BILL IS GENERATED BL/KNUN/07/700002
INC0001 Freight Income 0 5050 WHEN BILL IS GENERATED BL/KNUN/07/700002
S.taxCDA0001 Billed Debtors 606 0 WHEN BILL IS GENERATED BL/KNUN/07/700002
LIA00012 Service Tax Payable 0 606 WHEN BILL IS GENERATED BL/KNUN/07/700002
CessCDA0001 Billed Debtors 12 0 WHEN BILL IS GENERATED BL/KNUN/07/700002
LIA00013 Cess Payable 0 12 WHEN BILL IS GENERATED BL/KNUN/07/700002
H. CessCDA0001 Billed Debtors 6 0 WHEN BILL IS GENERATED BL/KNUN/07/700002
LIA00014 HE Cess Payable 0 6 WHEN BILL IS GENERATED BL/KNUN/07/700002
Automatic Posting Treatment Chart
All operational transactions are integrated with accounts as per pre-set accounting rules
These rules define instance of accounting, location and entry
The rules are set in accordance with Indian Accounting Standards as set by ICAI and in line with
Accounting policies of customer
For example, following rule sheet defines accounts treatment when bill is generated
Understanding WebXpress Accounts Features
EVERY LOCATION AS PROFIT CENTER
All accounting entries are posted in
WebXpress along with reference of location
Thus it is possible to view every ledger
filtered by a every location
This helps to check P&L, TB and BS of every
location individually
The location can be grouped by area or
region to get area wise or region wise P&L
analysis
REAL TIME CASH & BANK STATUS
All Dr and Cr entries are posted as
transactions are carried out
Cash/ bank is Dr./ Cr. as a result of these
entries
All transactions can be viewed in form of a
Cash & Bank statement
It is possible to view cash & bank statement
of ANY location from anywhere subject to
rights
Thus, management has an ONLINE & REAL
TIME idea of cash/ bank position of entire
business
Chart of Account
CoA features
Chart of accounts is specified in WebXpress
by company’s accounts department
CoA remains SAME for all locations and can
not be altered by locations
CoA is managed centrally and modifications
care carried out with approval from Account
Head/ CFO
WebXpress provides its own internal account
code to each account group and ledger
It is possible to also define company’s
internal accounts code against each account
or group
It is possible to add new account heads or
inactivate existing account heads
System accounts
Some of the account heads are also used to
post automatic accounting entries for
transactions
These accounts are embedded into
transactions
These accounts CAN NOT BE removed from
CoA, but names can be changed
Example accounts:
• Billed Debtors
• Sundry Creditors
• Cash in hand
Sub-ledgers from Masters
WebXpress removes need for creating sub-
ledgers for customer, vendors, vehicles,
drivers etc.
Accounting transactions are posted with
reference of relevant code
For example when Bill Debtor is Dr, system
also records customer code against that
transaction
Thus, ledger can then be viewed with
reference to a particular customer or vendor
as the case may be
This avoids need to maintain masters and
sub-ledgers separately and still provides view
of every sub-ledger
Accounts TransactionDatabase
Ledgers Masters
TRANSACTION
COA
COA Hierarchy
CATEGORY
• GROUP
SUB GROUP
– LEDGER
EXAMPLES
ASSETS
• Fixed Assets
Furniture & fixtures
• Investments
• Current Assets
LIABILITIES
• Share Capital
• Reserves & Surplus
• Current Liabilities
INCOME
• Operations Income
Freight Income- TBB
• Other Income
EXPENDITURE
• Operations cost
Transport Costs
• Personnel cost
• Communication cost
April 18, 2023
Thank You
ECFY Consulting Private Limited
Employing Technology for Business Benefits
www.webxpress.in
+91 93242 42802
APURVA MANKAD
Founder and CEO
WebXpress Profile on Linkedin