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TRANSCRIPT
Webinar: Projectplace eXtended, prosjekt- program- og porteføljestyring med
ressurshåndtering 04.juni 2014
KRISTIAN HAANES | SAE | [email protected]
Målet med dette webinaret
Dagens agenda
the people-centric approach
We create collaborative tools that empower people and organizations
to reach their goals
145,780
registered users 945,396
Founded as one of the world’s first
SaaS companies
1998
170 number of projects
in people-centric collaboration
employees in eight countries
Pioneer
uptime 99.97%
Average service
The old way Separate systems for management, sharing, storing, reporting, communicating, planning, execution and task allocation.
Centered around diverse legacy systems. Impaired transparency. No singular overview. Resources need to be actively managed. Technology interrupts collaboration.
The new way Visual management, Gantt, kanban, self-organizing teams, communication, sharing, management, messaging, distribution, reporting, resourcing, collaboration, mobility, engagement. All under one roof.
Technology enables collaboration.
Project management &
execution
Team & task collaboration
Document collaboration
All tools in one place
Årshjul - prosjektstyring
1.Kvartal
2.Kvartal 3.Kvartal
4.Kvartal
Nytt år, nye muligheter $#!
Prosjektstyringsmøte Prosjektstyringsmøte
Prosjektstyringsmøte Prosjektstyringsmøte
Reprioritering?
Reprioritering?
Reprioritering?
Neste år?
Ressurser? Budsjetter?
Powerful and easy-to-use tool for project execution
Project control and reporting tools for management
› Master planning
› Resource pool
› Absence management
› Portfolio management
› Time, budget and expense management
› Reporting
Projectplace eXtended
› Collaboration
› Communication
› Planning (Gantt and kanban)
› Documents
› Online meetings
Project Portfolio Management (PPM) in pre- and post- project phases
Project Business Benefits Business Case Business Request
APPR APPR APPR APPR Need
Need
Need
Need Project Control
Strategic Planning
Controlling
Change control and re-prioritising
Approval process
What is Projectplace eXtended?
Common situation ...
”The loudest shouting guy”
Our Story (an example of a Portfolio):
Project Execution Business Benefits Business Case Business Request
G2 G3 G4 G5 Need
Need
Need
Need
Portfolio Management (incl. IT & Process Board)
Project Steering/Controlling
Team Communication
G1
Execution Controlling Finishing Business Case Business Request
G2 G3 Need
Need
Need
Need
The PMO/Management focusing on; (1) Ranking and prioritization of project initiatives and (2) Approval processes of which projects that should be planned, get resources and be executed.
G1
Capture ideas Initiatives Masterplan Resources Approval
Capture ideas Initiatives Masterplan Resources Approval
G1
Capture ideas Initiatives Masterplan Resources Approval
Improved GPS Product Development
CRM and ERP integration
IT
New Diesle Engine Product Development
”Lean” training Organization
Remote service Maintinence
200 000 800 000
25 000 100 000
2 500 000 7 000 000
70 000 100 000
25 000 500 000
2 HE, 2 SD, 1 UxD, 1 Integration specialist
3 BO, 4 IT DEV, 2 ext. specialist
20 EE, 10 DTE, 10 ext. specialist.
4 SE
152 employees
Capture ideas Initiatives Masterplan Resources Approval G1
Capture ideas Initiatives Masterplan Resources Approval
G2 Capture ideas Initiatives Masterplan Resources Approval
G2 Capture ideas Initiatives Masterplan Resources Approval
Capture ideas Initiatives Masterplan Resources Approval
Capture ideas Initiatives Masterplan Resources Approval
Improved GPS Product Development
CRM and ERP integration
IT
New Diesle Engine Product Development
”Lean” training Organization
Remote service Maintinence
200 000 800 000
25 000 100 000
2 500 000 7 000 000
70 000 100 000
25 000 500 000
2 HE, 2 SD, 1 UxD, 1 Integration specialist
3 BO, 4 IT DEV, 2 ext. specialist
20 EE, 10 DTE, 10 ext. specialist.
4 SE
152 employees
G3
Capture ideas Initiatives Masterplan Resources Approval
Capture ideas Initiatives Masterplan Resources Approval G3
Our Story (an example of a Portfolio):
Project Execution Business Benefits Business Case Business Request
G2 G3 G4 G5 Need
Need
Need
Need
Portfolio Management (incl. IT & Process Board)
Project Steering/Controlling
Team Communication
G1
Project Management in Project phases
Hand-over/Acceptance Finishing Execution Planning
APPR APPR APPR APPR
Project
Project Control
Pre-Project Phase
APPR
Change Management
Approval Process
Approval Execution Controlling the Portfolio
Change Management
Finishing
Detailing the Masterplan
Communications Status Reporting
The PMO/Management needs to ensure an efficient way to manage how projects are done.
G3 G4
Detailing the Masterplan
Communications Status Reporting
Detailing the Masterplan
Communications Status Reporting
Detailing the Masterplan
Communications Status Reporting
Detailing the Masterplan
Communications Status Reporting
Detailing the Masterplan
Communications Status Reporting
Development
Map Interface
Detailing the Masterplan
Communications Status Reporting
Improved GPS
Improved GPS
Development
Test
Adjust
[email protected] [40 hours]
100 80
100 80
60
Detailing the Masterplan
Communications Status Reporting
Approval Execution Controlling the Portfolio
Change Management
Finishing
Reporting Dynamic Portfolio handling
Project vs budget Earned value Utilization
”The PMO/Management needs to have control of the projects in the Portfolio throughout the whole life cycle
G3 G4
40 30 20 10
A B
Reporting Dynamic Portfolio handling
Project vs budget Earned value Utilization
40 30 20 10
A B
Reporting Dynamic Portfolio handling
Project vs budget Earned value Utilization
40 30 20 10
A B
Reporting Dynamic Portfolio handling
Project vs budget Earned value Utilization
40 30 20 10
A B
Reporting Dynamic Portfolio handling
Project vs budget Earned value Utilization
40 30 20 10
A B
Reporting Dynamic Portfolio handling
Project vs budget Earned value Utilization
40 30 20 10
A B
Reporting Dynamic Portfolio handling
Project vs budget Earned value Utilization
40 30 20 10
A B
Reporting Dynamic Portfolio handling
Project vs budget Earned value Utilization
40 30 20 10
A B
Dynamic Portfolio handling
Reporting Project vs budget Earned value Utilization
40 30 20 10
A B
Dynamic Portfolio handling
Reporting Project vs budget Earned value Utilization
40 30 20 10
A B
Dynamic Portfolio handling
Reporting Project vs budget Earned value Utilization
40 30 20 10
A B
Dynamic Portfolio handling
Reporting Project vs budget Earned value Utilization
40 30 20 10
A B
Dynamic Portfolio handling
Reporting Project vs budget Earned value Utilization
40 30 20 10
A B
Approval Execution Controlling the Portfolio
Change Management
Finishing
Approved Change Request
”The PMO/Management needs to APPROVE which projects that should be re-planned, get reallocated resources and executed!”
G3 G4
Approved Change Request
Improved GPS
Development
Approved Change Request
Improved GPS Development R&D PS1
Approval Execution Controlling the Portfolio
Change Management
Finishing
Resources released Project delivery
G3 G4
Resources released Project delivery
Our Story (an example of a Portfolio):
Project Execution Business Benefits Business Case Business Request
G2 G3 G4 G5 Need
Need
Need
Need
Portfolio Management (incl. IT & Process Board)
Project Steering/Controlling
Team Communication
G1
Track Effects
It’s like a toolbox
Real time Views
Forecast analysis
Dashboards
Business Report Generator
Approval processes and workflows
Interfaces (API:s) Dynamic Portfolio handling
Tips for å komme i gang
› Forankre i ledelsen › Fører til høyere treffsikkerhet og lønnsomhet › Strømlinje formet prosess › Fleksible prosesser og struktur › Internt tilpasset malverk basert på beste praksis
rammeverk › Prosesseier(e) › Enkel prosjekt portfølje håndtering og løpende
kalibrering
Gartner’s Five Progressive Levels of the Maturity Model
Source: Gartner (April 2012)
The scalable and secure cloud
Grow with us
• ISO 27001 certified • Strong access control, data
encryption and audit logging built in
• 99,9% availability • Systems hosted in Sweden • Seamless integration with single
sign-on • Rated “Enterprise-ready” by
SkyHigh networks • Awarded the SECURE Seal by
independent auditors Qualys
State-of-the-art Security
Training and support
Getting Started webinars Training for all users
Training for project managers & administrators
Free, online & prerecorded Online or onsite introduction to making every user productive
immediately.
Online or onsite training on how to set up and drive projects to achieve
goals successfully.
Support center
› Support from the start: › Training › Consulting services › Projectpedia - online learning center › Support center
”Each hour of effective training saves five hours during the project.” Gartner
Product offering
Team One project
CORE FEATURES
Project overview
Documents
Projectplace planner
Tasks
Issues
Meetings
Enterprise Customised solution
Multi Five projects
Five projects
Pre-defined project models
Training for project members
Training for project managers & administrators
Unlimited projects
Pre-defined project models
Portfolios
Project directory
Resource overview
Archiving
Training for project members
Training for project managers & administrators
One project
Pre-defined project models
Training for project members
Training for project managers & administrators
Online meetings
iOS and Android
Members & Contacts
Document management add-ons
Feedback & History
Own project templates
External project site
Support
Getting started
Mobile apps
eXtended Resource Management
Add on module
Master planning
Resource pool
Absence management
Portfolio management
Time budget and expense management
Reporting
Project Lifecycle Management
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