webinar: onboard - from boardroom to loan committee
TRANSCRIPT
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From Boardroom to Loan CommitteeEasy Meetings, No Paper, Just Results
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About Passageways Avg. # of Board / Committee Meeting held everyday on OnBoard!
30 + 500+Portals supported
Meetings22k
13Awards won
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-Paroon Chadha-C-Founder & CEO
Passageways
Gabe Lindsay
Loan Administration Manager
Commercial Bank of Texas
Passageways BoardIndiana University Simon Cancer BoardBig Brother Big Sister BoardPurdue University Entrepreneurship Board
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You are a lion tamer and they are the lions. Respect them, but if you let them eat you, they will. Working with these groups is vital, complex, and unlike anything else.
5Decisions only Boards can make
- Leadership selection, Strategic Oversight
- Establish a climate of ethics and integrity
- Evaluate Management’s Performance
- Assure “Tone” and “Unique Value prop”
- Establish and guard the risk appetite
- Fiduciary Responsibility (Shareholder and Customers)
They have to selectively Lead, Partner & Get out of the way at different times. Enabling them is very important.
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• Meeting Minutes• Meeting Logistics• Meeting Agenda
• Votes
• Policies Review• Reports Review
Real Example: We have all done this!
7Committee or
Group Name Avg. # of Pages # of Committee Members Meeting Frequency
Board of Directors 150 10 Monthly(12/yr.)
Director’s Loan Committee 75 4 Bi-Weekly(25/yr.)
Audit Committee 40 4 Quarterly(4/yr.)
Trust Committee 150 5 Once Every 2 Mths.(Appx. 5/yr.)
Investment Committee 50 9 Weekly(52/yr.)
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“ We started with a committee and then got it to the board” #GetOnBoard
Meetings Made Easy
Your board books take just seconds to create. You’re always in compliance. Your data is always encrypted.
You’re always in good hands.
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1. One place for everything “Board/ Loan Com.”2. Go Digital, go all the way3. Providing the right information4. Managing the Meeting structure
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Product Demo
1. Central RepositoryThink about Convenience, Security and Discoverability
risk
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“ Emails turn to paper quickly & paper can’t be encrypted” #GetOnBoard
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Real time Updates
Archives
Approvals
Decisions
Policies
Permissions
Not just a paper replacement..
2. Go DigitalWe start out digital and then a strange thing happens..
Stay Digital
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1. Not everyone will give up paper
2. Beware of too muchinformation
80% Prospective, 20% Retrospective.
#GetOnBoard
3. Providing the Right InformationRight information sparks great discussions - mind the altitude
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#GetOnBoard
“Consent Agenda and Appendices are ways to find time and drive Engagement”
“Too many details leads to bored meetings”
4. Manage the Meeting StructureWhat makes a meeting Great?
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“Avoid meetings that are weapons of mass interruption” #GetOnBoard
20Evolving Board Meeting..
Administration (30 minutes): Board overhead, resolutions, administration, and questions about the board book.
Discussion (up to 2 hours): Discussion on up to five topics.
The five topics should fit on one slide each. The CEO is responsible for time boxing the discussion, or if he needs help, he should ask the Chair to do this. This should be a discussion – you’ve got your board in the room – use it to help you go deeper on the specific topic you are trying to figure out.
Executive Session (30 minutes): CEO and board only. Here the board can give feedback specifically to the CEO and discuss sensitive issues around personnel or items of concern. Anything the CEO wants to discuss separately from the management team can be covered.
At the end, the CEO leaves and lets the board have time alone where the Chair checks in if there is any feedback the board would like to give the CEO.
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Not just Board meetings
