webinar - microsoft onenote for beginners - 2016-06-09

Microsoft OneNote for BeginnersWith Rosette Nguyen and Wes White, TechSoupJune 9, 2016

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Presenters

Assisting with chat: Susan Hope Bard, TechSoup

Becky WiegandWebinar Program Manager

TechSoup

Rosette NguyenStrategic Communications

DirectorTechSoup

Wes WhiteProgram Manager

TechSoup


Learning Objectives

1. Gain some OneNote and notetaking “best practices,” dos and don’ts

2. Create a OneNote notebook, section, and page from scratch

3. Expand comfort with navigating different parts and uses of OneNote

6

About TechSoup


The Need Is Global – And So Are We

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Live Poll Question

How much do you currently use OneNote? - Never (yet) - Once a year or every few months- Once a month- Once a week- Every day

. © TechSoup Global | All rights reserved11

Who Should Use OneNote

Do a lot of note taking Want to write, store and search notes easily Need to integrate with Microsoft Office tools Share notes with others Take notes on multiple devices


• Looks like a digital notebook with tabs

• Extracts text from an image

• Drops files in as embedded objects

• Integrates beautifully with Microsoft products• If integrated with Windows, can create an

instant sticky note (Win + N)

• Tags parts of pages individually

• Includes writing and formatting tools

• Has rich collaboration features

• Exports notes in different formats

• Has simple user interface

• Saves image’s text as metadata

• More like a database – a digital file cabinet

• Clips web page intact, highlight parts of it, specify which notebook it should go into, add multiple tags to the clipping & reminder

• Creates, tags, and shares very quickly

• Better for collecting random information and retrieving it later

• Mobile app more like desktop version

• Password-protect selected text in note

Conclusion: Not an “either-or” situation.


OneNote Structure and Design – Client Version


OneNote Structure and Design – Web App


Getting Started

• Open up OneNote

• Create a notebook, section, page

• Share notebook, section, page

• Sync notebook with others, on OneDrive, and on other devices (smart phone)


More Advanced Tips

• Send to OneNote from Outlook – send emails, attachments

• Add meeting detail from Outlook invites

• Embed Office files within OneNote

• Start a new text box anywhere

• Tag items within a page

• Toggle between personal and enterprise accounts and still have everything in one place

• Insert voice recording (record a meeting), video, photo, spreadsheet, etc.

• Create, view, hide subpages

• Add time dimension with a dating convention on page titles (e.g., 2016-06-09 OneNote Webinar)

• See page versions

• Password protect a section or notebook


Poll Question

• Which device(s) do or would you mainly use to access OneNote?• Personal computer • Mac• Tablet• iOS phone• Android phone• Other ____


OneNote on PCs, Macs, Smart Phones

Device Differentiating FeaturesPC Works beautifully with Windows

With touchscreen devices, can write notes with stylus or fingerMacs Fewer tabs (i.e., features) in ribbon across the top of the page

Tablets Works beautifully with Microsoft Surface Pro 3 Can write notes with stylus or finger Can hand-write an equation, Ink to Math Tool converts that to text

iOS phone No major differentiator Allows for easy scribbling on the go Can toggle between personal and enterprise accounts

Android phone Has numerous useful widgets Can access a list of notes or open a specific command – like drawing – from

the home screenWindows phone OneNote comes pre-installed

20

OneNote Demo

The following are screen shots supporting the live demo and serve as reference materials post webinar.


Open OneNote on All Your Devices


Create a Notebook


Create a Section and a Page


Share Notebook


Add Meeting Details


Add Meeting Info and Follow Dating Convention


Add Tags


Make or Promote Subpage


Password Protect a Section or Notebook


Download Web Clipper Plug In


Insert Excel Spreadsheet, Audio, Video, Attachments, etc.


Insert Visio Diagrams


Use Send to OneNote Feature to Make Screen Clippings


Use Draw Feature


Search

37

OneNote Donations and Training Resources


Donated Microsoft Office

www.techsoup.org/microsoft-software-nonprofits

http://www.techsoup.org/microsoft-software-nonprofits

http://www.techsoup.org/microsoft-software-nonprofits?utm_source=readytalk&utm_medium=email&utm_campaign=webinar-generic

http://www.techsoup.org/microsoft-software-nonprofits


Office Training Resources

www.techsoup.org/skillsoft

http://www.techsoup.org/skillsoft

http://www.techsoup.org/skillsoft?utm_source=readytalk&utm_medium=email&utm_campaign=webinar-generic

http://www.techsoup.org/skillsoft


Microsoft Philanthropies

www.microsoft.com/about/philanthropies/product-donations/

http://www.microsoft.com/about/philanthropies/product-donations/

http://www.microsoft.com/about/philanthropies/product-donations/

Questions?

Please type your questions in the chat window.


Additional Resources

• Microsoft OneNote for Nonprofits and Libraries

• What’s New in PowerPoint and OneNote 2013

• 4 Ways to Get More from the Microsoft Donation Program

• Why Your Meetings Suck and How to Fix It

• 3 OneNote Tips to Keep You Organized

• PowerPoint for Beginners

• Outlook Tips and Tricks (free webinar coming up on June 30!)

• Microsoft Software Assurance Benefits (including access to free e-learning courses)

http://www.techsoup.org/community/events-webinars/microsoft-onenote-for-nonprofits-and-profits-2015-07-30?utm_source=readytalk&utm_medium=email&utm_campaign=webinar-generic



http://www.techsoup.org/support/articles-and-how-tos/whats-new-powerpoint-onenote-2013?utm_source=readytalk&utm_medium=email&utm_campaign=webinar-generic

http://forums.techsoup.org/cs/community/b/tsblog/archive/2016/05/17/4-ways-to-get-more-from-the-microsoft-donation-program.aspx?utm_source=readytalk&utm_medium=email&utm_campaign=webinar-generic

http://forums.techsoup.org/cs/community/b/tsblog/archive/2016/05/11/why-your-meetings-suck-and-how-to-fix-it.aspx?utm_source=readytalk&utm_medium=email&utm_campaign=webinar-generic

http://forums.techsoup.org/cs/community/b/tsblog/archive/2015/11/6/3-onenote-2016-tips-to-keep-you-organized.aspx?utm_source=readytalk&utm_medium=email&utm_campaign=webinar-generic

http://www.techsoup.org/community/events-webinars/microsoft-powerpoint-for-beginners-2016-06-02?utm_source=readytalk&utm_medium=email&utm_campaign=webinar-generic

https://cc.readytalk.com/r/ikz211ms7prm&eom

http://www.techsoup.org/support/articles-and-how-tos/software-assurance-benefits-included-with-microsoft-donations?utm_source=readytalk&utm_medium=email&utm_campaign=webinar-generic


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Upcoming Webinars and Events

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webinar - microsoft onenote for beginners - 2016-06-09

Education