Association of Ontario Land Surveyors

Webinar by: Blain Martin, Executive Director

June22, 2016

• Demographics

• AGM 2016

• AGM 2017

• Historical Book

• Webinars

• Strategic Planning 2015

• Strategic Planning 2016

Topics for Discussion

Demographic Numbers include – 5 Suspended, 2 CofRs and 3 Cadastral

Age 2010 2011 2012 2013 2014 2015 2016 Cad CofR Photo Hyd Geod GIM

Art Stu 38 45 49 50 51 68 76

20 - 29 5 6 3 3 6 8 5 5

30 - 39 40 32 26 31 31 36 36 35 1 1

40 - 49 189 162 143 130 112 99 84 79 5 2 3

50 - 59 237 244 247 242 238 229 210 191 19 2 2 15

60 - 69 117 128 137 139 136 139 134 120 14 4 2 8

70 - 79 46 46 48 41 38 39 31 30 1 1

80 + 5 8 6 9 8 9 9 9

Total 639 626 610 595 569 559 509 469 40 6 0 7 27Percentage

Over 50 63% 68% 72% 72% 74% 74% 75%

Prcentage

over 60 26% 29% 31% 32% 32% 33% 34%

18% 29% 32% 34% 79% 100%

-2% -5% -7% -11% -13% -20%Percentage change in

total numbers since 2010

Demographics - June 22, 2016

Prcentage change in Art

Stu numbers since 2010

Articling Students • 76 in system • 7 wrote the Professional Exam in May • 10 new applications to article for the July Meeting • 12 evaluations being asked for at the July meeting

AGM 2016 2016

Reduction of Credit Card Fees – Three steps 1. Payment Online through your bank account .. Will cost

us approximately $2,500/year to implement 2. Reduction of service fee from Beanstream .. Reduced

from 2.75% to 2.5% 3. Ability to create “convenience fee” for those paying

with their credit card (adding 3% to include our processing costs)

1 Financial Update AGM 2015 Revenue 199,315

AGM 2015 Expenses 179,952

Profit $19,363

2 Open Forum Update – Question from the floor

Annual General Meeting 2017 Convention Space Requirements

Shaw Center, Ottawa

Shaw Center Floor Plans http://www.shaw-centre.com/en/planning/floor-plans

AGM 2017 016 Ontario Québec Canada

Council Meeting

Commission Structure/Committee

Structure/accomplishments

Commission

Structure/Committee

Structure/accomplishments

Commission

Structure/Committee

Structure/accomplishments

Council Roast Dinner (Spouses & Senate = Past Presidents)

Exhibits open - look for space for 35 exhibitors

Contribution of Surveyors to the development of Canada

Historical perspective on each of the three organizations - 30 minutes each

OPENING CEREMONIES

Meet & Greet for all members

Keynote Speaker (spouses included)

Welcoming Party - Cash Bar

Tuesday, February 28, 2017

Wednesday, March1, 2017

Council Meeting Business Meeting

Veterans’ Dinner - Veterans and Spouses Only

Veterans' Dinner Reception

Lunch with Exhibitors - Cash Bar (Exhibit Hall)

AGM 2017

Reports from Officers and

Committees

Council leading Open Forum

Women Surveyors Breakfast

Convocation Lunch - Address

Educational Session

Techinal Session100100 Business

Presindent's Dinner and Ball with award ceremonies

Thursday, March2, 2017

Hockey Night - Ontario vs. Quebec

President's Reception

Educational Session

Friday, March 3, 2017

CLOSING CEREMONIES

Level 3

Rooms Booked • Parliament Foyer 1-2

• Tue 12:00 – 23.59 Meet and Greet • Wed7:00 – 23.59 Welcoming Party

• Plenary Room 1

• Tue 12:00 – 23.59 Setup • Wed 7:00 – 23.29 • Thu 7:00 – 23.29

• Exhibits Room 2

• Tue 7.00 – 23.59 Setup • Wed 7:00 – 23.29 • Thu 7:00 – 23.29

• Convocation Lunch 3 • Thu 7:00 – 23.29

• Each of the three rooms is about 200ft by 100ft

AGM 2017 Process016

AGM 2017 – Goal is to have travel and

room codes out by the end of June

Day Monday Tuesday Wednesday Thursday Friday

Date 27 28 1 2 3

Total needed

ACLS 60 70 70 50 16

AOLS 34 178 236 215 12

OAGQ 100 200 200 20

Other Associations 100 100 100 0

1761 94 448 606 565 48

Total Already Found

Westin (blocked) 96 181 181 131 15

Sheraton (blocked) 55 60 60 45

Les Suites (blocked) 100 100 100 15

Lord Elgin (blocked) 100 100 100

Novotel (tentative) 50 100 100

Hyatt (tentative) 25 65 65

Totals 96 511 606 556 75

Hotel room situation

Various Tasks 1. Charlie has finished the manuscript – Task Force is doing edits 2. Fact Checking in place 3. Pictures – many (350+) that are being filtered 4. Spreads are being created 5. Spreads for “Well said” – by People like Susan MacGregor and Mark Tulloch 6. Spreads for Visionary Surveyors – people like Willis Chipman and Jack Barnes 7. Book Cover photo decided … Art work called “The Surveyor” (next slide) 8. Sponsorship Report

2017 Book Status

Sponsorship Type Total Sponsorship Amount

Members 25,000

Suppliers 2,500

Bronze 25,625

Silver 21,000

Gold 7,000

Platinum 20,000

Grand Total $101,125

Update as of June 21, 2016

June 7, 2016

Portrait of John Henry Lefroy, also known as The Surveyor, is a painting by Paul Kane circa 1845. It sold at auction in 2002 for C $5.1 million, making it the most expensive Canadian painting ever sold. It was purchased by media magnate Ken Thomson, who donated it to the Art Gallery of Ontario.

AOLS Webinars

Webinar Registrants

1) November 2014: "Updates on CPD and Key Initiatives" 76

2) December 2014: "Reports from Council and Province Wide Index Project" 137

3) January 2015: "Council Candidates' Presentations" (upgraded from 100 to 500) 195

4) February 2015: "AGM 2015; Celebratory History of the AOLS; ODCC Update" 204

5) April 2015: "AOLS Strategy Update" 192

6) May 2015: "Unmanned Aerial Systems" (Cansel) 221

7) June 2015: "Dealing with Off-Duty Misbehaviour" (Lance Ceaser) 246

8) July 2015: "Re-Thinking the Importance of Certainty” (Izaak de Rijcke)

Alberta: 37 Nova Scotia: 22 BC: 15 Manitoba: 7 NB, Newfoundland, Northwest Territories, Yukon – 1 each And several people from the US

321

>>

AOLS Webinars

Webinar Registrants

9) August 2015: "Are Surveys Obsolete?” (Bob Aaron) • Q&A period extended for half an hour due to the volume of questions • Record number of responses to feedback survey (90) • Rave reviews “It is nice to have an organization that has implemented CPD actually provide an efficient, informative, and painless way to assist its membership in obtaining CPD credits. Bravo!"

377!

10) September 2015: "Responsibilities of the Office of the Surveyor General” (Susan MacGregor)

244

11) October 2015: “Updates from Council” (Travis, Russ, Murray) 266

12) November 2015: “New Practice Manual” (Jack Keat) 310

13) December 2015: “Professional Surveyors Canada (PSC)” (Wilson Phillips, PSC Chair)

239

14) January 2016: “An Introduction and Demo of the New COSINE Online Application” (Geoff Clark and Morgan Goadsby)

316

15) February 2016: “Council Candidates’ Presentations” 195

16) April 2016: “Social Media” 213

17) May 2016: “Researching a Land Survey Project” 328

Webinars for other organizations

Webinar Registrants

1) URISA: November 20, 2015: "Engage Your Audience With Online Maps: An Introduction to Webmapping" April 14, 2016: "Introduction to sUAS: What You Need to Know for Buying, Flying, Applying and Complying" April 28, 2016: "Peterborough Leverages Ecopia's Visual Recognition Solution for HQ Property Vector Map"

120

72

73

2) Quebec:

December 16, 2015: “Mot du président”

143

3) ACLS: January 15, 2016: “MyCLSS 2 Instruction Webinar”

79

Strategy – two slides

Strategy: From Vision to Action Plans

Vision

Mission

Objective 3 Objective 2 Objective 1

Strategy 1 Strategy 2

Action Plans

Action Plans

PR-590

“Win the War”

“Win the Battle”

“Take

The

Hill”

“How to take the Hill”

The Tough Strategic Decisions

• How do we sustain and grow perception of the Association?

• Where do we have to dramatically improve our level of performance?

• Where do we have to significantly re-focus resources - away from? -

towards?

• What must we stop doing?

• What must we do in 2 or 3 years that

we cannot do today?

• How much risk are we willing to accept?

AOLS Objectives - 2015

Objectives 2015 (last year)

1. Proposed future changes in regulations identified

2. New marketing strategy for the profession approved,

and resources in place for implementation in 2016

3. 5% increase in articling students over 2014

4. Consequences of non-compliance clearly defined and

communicated to the membership

5. 100% of membership report compliance with CPD

6. Revised standards and manuals completed and

communicated to membership

7. PSRI system approved and ready for regulation

8. Future composition of membership agreed on

9. Strengthen our relationship with university and college

programs

AOLS Strategy – 2016

Front Row: Matthias Kipping (facilitator), Penny Anderson (recorder), Peter Lamb, Eric Ansell Second Row: Dan Dzaldov, Al Jeraj, Maureen Mountjoy, Murray Purcell, Miranda Paquette LC, Andy Mantha, Dave Horwood Third Row: Ron Querubin, Al Buckle, Bill Buck, Russ Hogan, Wikar Bhatti, Blain Martin, Julia Meldrum-Smith, Mark Spraggett LC, Susan MacGregor, Andy Shelp, Travis Hartwick, Brian Maloney, Mark Tulloch, Peter Meerveld LC, Jeff Fee

AOLS 2016 Strategic Planning Team

Key Elements of AOLS Strategy

AOLS mandate

The Association of Ontario Land Surveyors (AOLS) was established in

1892. It is a self-governing association, responsible for the

licensing and governance of professional land surveyors, in

accordance with the Surveyors Act. As with all self-governing

professions, the AOLS has a responsibility to ensure that the public

interest is paramount. Section 2(2) of the Surveyors Act states:

"The principal object of the Association is to regulate the practice of

professional land surveying and to govern its members and holders

of certificates of authorization in accordance with this Act, the

regulations and the by-laws in order that the public interest may be

served and protected."

Six Ways that We will be Different in 2016

1. Higher positive public awareness of the profession

2. More young people entering the profession

3. Higher membership engagement – association activities, CPD

4. Clear standards, with all members compliant

5. Frequent offenders dealt with, fewer substantive complaints

6. Updating Governing Legislation

a) Province–wide survey index system operational across Ontario

b) CPD requirements updated

c) SRD requirements updated

d) Other

Vision 2018

We are known in Ontario and Canada as a forward-looking, transparent and

Ethical association of professional surveyors protecting and Serving the

public interest for over 125 years, sustained by:

• Our highly engaged diverse membership, providing innovative products and

services in the field of professional surveying

• Maintaining and enforcing rigorous standards, including effective,

transparent peer review processes

• Understanding the needs of our membership and providing relevant

professional development, technical and business support and services

• Making a significant contribution to Ontario’s maintenance and use of

accurate cadastral information

• Our commitment to making our profession a compelling career and lifestyle

As a result, the Association and its members are valued for their

contribution to the social and economic development of the Province

Associated Objectives (2018)

1. Provincial Survey records Index system in place and being

populated

2. Membership level stable, and increased number of articling

students

3. Strong education partnerships in place with selected universities

and colleges

4. Total membership compliant with CPD and engaged in Association

activities

5. High member satisfaction ratings for association professional

activities

6. Reduced number of substantive complaints

Strategic Objectives for 2016

1. Creating a proper, valuable home for GIM members, or cut them

loose, future of C of R members

2. Define member composition moving forwards (discipline, technical

staff, articling students etc.)

3. Consultant led communication process to to increase market

awareness and supply of surveyors (all of it) – e.g. getting students in

4. Complete “sketches” issue with enforcement, needs teeth

5. Start process to modernize Surveyor’s Act and regulation

6. PSRI complete and functioning

7. Encourage PAC, GRLC and UCLC to continue their good work

8. CPD enhancements and audit

9. Continue to deal with constitutional challenge effectively

Marketing and Promotion

1. Identify the value of the OLS to the public

2. Work with municipalities a) Webinar through MPAC to provide them with information

3. Continue development ideas for website to implement in 2017

4. Pursue partnerships with universities and colleges

Legislation Changes

Initial ideas for changes:

1. PWSRI

2. Change CPD requirements

3. SRD – CofR review

4. Placement of retired members records

5. No coordinates on plans

6. Grandfather clause

7. What constitutes Field Notes

8. Voting by mail – should be able to do voting digitally

9. Administrative monetary penalties

10. Branding title – Geomatics Professional or Professional Surveyor

11. Boundary Arbitration process led by AOLS

Member Services

1. More aggressive policing of non surveyors giving opinions and reporting

on property boundaries being made available by technological

processes

2. Enhance CPD process – perhaps GeoEd

3. Enhance communication to members by more embracement of Social

media

4. AOLS Office Organization

5. AOLS Staff Succession

6. Embracing Technologists (ISTO)

Standards and Products

1. Develop products for client needs with standards

2. Enforce standards and eliminate non-compliance

Size / Composition of Membership: Priorities

1. Continue the work to change the demographics to ensure that we have

more young members

2. Encourage diversity in gender and ethnicity

3. Enhance relationship with universities

4. Alternative delivery methods for education – online or hybrid courses

5. Using report from Membership Task Force, Council to determine the

recommended future membership structure

Key Risks 2016

• Constitutional challenge absorbs resources and diverts focus away from strategy • Losing CofR members .. • In 5 years, 2/3 of government surveyors will be retired • Not pulling potential members from the complete population … ie. women • Insufficient students to keep the post secondary geomatics programs running • Under-funding, limited Resources to keep up with Game plan and unknowns • Failure to capture the graduates of the post-secondary programs, many are

going to other employers who are not part of our association, i.e. Optech, etc. • Fewer licensed surveyors places more reliance on technicians who are not

adequately supervised, making licensed surveyor obsolete • Not accessing the younger segment of potential future members by members

not making use of social media

Questions