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  • WebEx Tri-C’s Online Meeting Tool

    Tri-C Faculty User Guide For WebEx’s Modern View

    WebEx is an online meeting solution that can be used to communicate via audio, video, chat, and document sharing. ITS provides WebEx to all faculty, staff and students to create their own online meetings, to which anyone can be invited.

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    Contents Getting Started ........................................................................................................................ 4

    To activate account .............................................................................................................. 4

    To Access WebEx Home Page and Meeting Center ................................................................ 4

    Join a Meeting ......................................................................................................................... 6

    From a Mobile Device........................................................................................................... 6

    From a PC ............................................................................................................................ 7

    Tri-C’s WebEx Meeting Center Interface ................................................................................... 8

    Scheduling a Meeting from Outlook ......................................................................................... 9

    To Activate your WebEx Plug In: ........................................................................................ 9

    Hosting (Facilitating) a Meeting ..............................................................................................11

    Start Your Video ..................................................................................................................12

    Share Content .....................................................................................................................12

    Record a Meeting ................................................................................................................13

    Invite participants: ..............................................................................................................13

    Recurring Meetings/Office Hours.........................................................................................14

    Office Hours .....................................................................................................................14

    Synchronous Online Class time .........................................................................................14

    Locking a Room ................................................................................................................14

    Share Content .....................................................................................................................15

    Use the Share option ........................................................................................................15

    Share Everything on Your Computer Screen - Select Share and Screen. ..............................15

    To share a file ..................................................................................................................15

    Share an Application ........................................................................................................15

    Share the Whiteboard ......................................................................................................15

    Stop Sharing.....................................................................................................................15

    The Chat Area .....................................................................................................................16

    Share Multimedia Content in the Multimedia Viewer ...........................................................17

    Participants Panel................................................................................................................18

    Annotate Shared Content ....................................................................................................19

    To Annotate: ....................................................................................................................20

    To allow participants to annotate .....................................................................................20

    Manage Panels....................................................................................................................21

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    To become more comfortable with WebEx - You’ve heard “practice, practice, practice,” right? For WebEx, we could say, “play, play, play.” Find colleagues or friends who can join you in a

    low-stakes virtual meeting.

    Use WebEx with your computer, your smart phone, or your tablet using the WebEx Cisco app.

    Hands on Support - Contact your campus’s Center for Learning Excellence for up-to-date information or a tutorial. Keep an eye on TEC for upcoming WebEx workshops and webinars.

    Technical Support - Once you are logged in to WebEx (https://tri-c.webex.com), go to the Support tab. There you can find User Guides and other Support information. There is also Help information on the ITS Service Catalog. Go to http://itservices.tri-c.edu/network/webex-for- faculty-and-staff.html

    Full WebEx Meeting Center Online Guide -

    https://collaborationhelp.cisco.com/landing/ld- nepy3p4/c8b9e891c1ad11e8a5cd6d9b0f3a2449#fde412e5ddb211e8af2fe3ee8952981e

    https://tri-c.webex.com/ http://itservices.tri-c.edu/network/webex-for-faculty-and-staff.html http://itservices.tri-c.edu/network/webex-for-faculty-and-staff.html https://collaborationhelp.cisco.com/landing/ld-nepy3p4/c8b9e891c1ad11e8a5cd6d9b0f3a2449#fde412e5ddb211e8af2fe3ee8952981e https://collaborationhelp.cisco.com/landing/ld-nepy3p4/c8b9e891c1ad11e8a5cd6d9b0f3a2449#fde412e5ddb211e8af2fe3ee8952981e

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    Getting Started To activate account: Go to https://my.tri- c.edu>Work Tools>WebEx. Click “Activate Your Account”. If your account is already activated, you will receive a message telling you this. It will also remind you that your URL for your Personal Room is http://tri-c.webex.com/S#, and that you use your network password. To Access WebEx Home Page and Meeting Center Go to Tri-C’s WebEx page as noted above and select “Log in to WebEx” Or

    Go to https://tri-c.webex.com This link can also be found by going to my.tri-c.edu and select the Work Tools Tab. Scroll down to the link “WebEx”.

    https://my.tri-c.edu/ https://my.tri-c.edu/ http://tri-c.webex.com/S https://tri-c.webex.com/ https://my.tri-c.edu/

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    If you see:

    • Sign in using your s number and password using the “Sign in” button

    If you see something similar to this:

    • Select Log in to log in to your account, and

    • Select the words “Modern View” to move from the Classic View to the Modern View.

    You should now see:

    This is the Modern View: Here is where you can schedule meetings, review your meetings (past, present, and future), view recordings and see user guides.

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    Join a Meeting When you are invited to attend a WebEx meeting, you will normally receive an Outlook notification. It will include a link that you can click to join the meeting at the time it is scheduled. From a Mobile Device The first time that you host or join a meeting, you will be prompted to install the Cisco WebEx Meetings app on your mobile device. This typically takes just a few minutes and only takes place once. We recommend testing in advance of your first use to ensure familiarity with WebEx Meetings. How to join a WebEx Meeting on Mobile Device:

    1) Click Join WebEx meeting link provided in the e-mail or appointment. The Cisco WebEx Meetings app will launch automatically. If the fields are not automatically filled out, complete any information required. Note: If you are the host (or an alternate host) looking to start the meeting, you must be logged in before joining.

    2) Audio - To join the audio portion of the web conference click the phone icon and Connect over Internet inside of the Cisco WebEx Meetings app. You are muted by default and will need to click the microphone icon to unmute.

    3) Video - If you wish to share your video with other meeting attendees, click the camera icon and then Start My Video. When sharing your video it does not automatically connect you to audio, sharing video and audio are independent. Please keep in mind video-enabled meetings over a mobile device will have degraded quality.

    4) To leave a meeting, click the red X.

    Note – Joining a meeting from your phone will use data, unless you are connected via a Wi-Fi connection

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    From a PC Either a headset or PC microphone with speakers are required for connecting to integrated computer (VoIP) audio. A headset is recommended. We recommend testing in advance of your first use to ensure familiarity with WebEx Meeting Center. If you are joining from outside of

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