General HSA Meeting4/21/178:45 AM

Meredith Cafeteria

Welcome:

The big reveal: $136,528 raised from the auction (net)

Thank you to committee et al....

Solicited over 800 businesses

560 items donated

Sold over 400 tickets

Teacher treats over $15,000

Live auction over $25,000 (not including raise a need)

Treasury Report:

Software for auction made a major difference

Please see deck for numbers

Helen Matthews: Corporate Match – HR

Karen Flora would like to interview and document the auction process to publish to send to other schools in the system so other schools can be as successful

Survey coming out to consider how to improve auction system – will come from 501 Auctions Email / Message Center

SAVE THE DATE: April 14, 2018 - next auction

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ELECTIONS: HSA and SAC

Melissa Rubin, Member at Large: in charge of elections. Election info will come home in eblast on Sunday.

May 12th – coffee with the principal meet candidates

May 19th – announce results

SAC: 2 year terms, 4 seats open. Expanding to 8 person council. Chair, vice chair, secretary. They work on policy procedure with principal Overton

Possible co-treasure just need to change bylaws.

GENERAL:

Full speed ahead with schoolyard renovations.

Nikki – put our bids together… (RFP) go out today to get bids to go to school to get approval from school reform. Having another fundraiser – commemorative bricks.

Community outreach to alumni and neighborhood and businesses

$250,000 project – low cost compared to other schools.

Greg Morton - done a lot of the hardwork on this

School district not committing to this financially – all fundraising

Preapproved contractor

Not depleting our bank for this - will make sure everything else is still taken care of within school

PARENT SURVEY: (Ms. Overton) – lowest parental involvement in district. Just need child student id number. Chrome books out for parents to do during report card conferences. Please do, will improve school performance report card! 2 parents can fill out. Complete sooner rather than later June deadline (23)

SHOP and SUPPORT Meredith

UPCOMING EVENTS Hoops for Hunter – all money goes to Sock to It foundation.

May 5 – Movie under the stars, Lion King sign up genius for bake sale.

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Family literacy night – April 26th … grades: k-2

Safe Routes for School starting up and learn to ride

Field Day – 5-8 grade. June 1/2nd rain date

Play Day – K – 5 grads. June 8/9 rain date

Stay Up-to-Date• Sign-up for email newsletters • Visit our website: www.meredithmatters.org• Subscribe to our google calendar • Like our Facebook Page: William M. Meredith School• Follow us on Twitter: @Meredith_HSA• Email us at: MeredithHomeandSchool@gmail.com• Sign up for Remind101 text alerts:• rmd.at/8akkf (open in smartphone browser & follow directions to download

the remind app); If you already have Remind - Join MHSA using code @8akkf

Meeting Adjourned

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Treasurer’s ReportJanuary 1 - February 10, 2017 Highlights

Revenue: $2,500  - Auction Sponsorship   --  auction ticket sales beginning as well $19,286 - Annual Giving Fund contributions $2,714 - Shoe Collection Donation (Funds to Orgs) $1,326 - Corporate Sales Matches: $645 - Box Tops $246 - Shutterfly $235 - Amazon Smiles $200 - Global Smiles

Expenses: Technology Lab - $1,200 Library Books and Supplies - $2,300 Auction Expenses - $1,620

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MHSA Budget  2016-2017

Revenue: Budget Actual

Auction $120,000 $  2,960 Annual Giving Fund   50,000 63,300 Corporate Sales Matches     5,000               3,760 Pretzel Sales           8,000 4,300 Cherrydale   15,000 16,800  (est.) Other   52,000 26,380 TOTAL $250,000 $117,500

We have currently raised 47% of our projected budget.

Expenses:

Instruction/Academic Support $73,700 $27,800 Parent/Student Engagement 24,700    1,900 Physical Improvements 30,000    6,200 Fundraising Expenses 40,000    4,200 Administration 3,000    2,100 SDP Position Support 78,600 0  (‘17-’18)

TOTAL        $250,000 $42,200

=17%

Annual Giving Fund

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AuctionAuction planning is in full swing. Solicit sponsors and donors. Email for a link to google doc with updated list of donors.

Auction Revenue by Type

Currently at 45% Participation Striving to hit 100% participation

by the 100th Day of School, February 14

Any amount you can donate benefits the children of Meredith.

Suggested amount is $150 per child but ANY amount will mean so much.

100% Tax Deductible

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Parent Solicitations- 60% of our donations are solicited by parents. We need you to help!

Sponsorships:  Last year, we raised close to $25,000 in sponsorships.  We currently have only one sponsor. Thank you to Rose Gold for being our first sponsor.

All sponsors last year were secured by Meredith Parents.  We need you to go to corporations, doctor offices, and businesses. Ask your bosses. If you are the boss, please consider sponsoring the event.

This year, sponsorships come with so many benefits.

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Donation Letter: https://meredithmatters.files.wordpress.com/2015/09/meredithauctiondonationletter2017.pdf

Sponsorship Information:https://meredithmatters.files.wordpress.com/2015/09/allsponsorshiplevelsdoc-auction2017.pdf

Schoolyard Renovations

Current Schoolyard:

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Proposed Plan:

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Everyone will be asked to help fundraise for this.

Funding: The needs of the school come first. Once Ms. Overton gets her budget in March and we see what the auction brings in, then we can figure out fundraising needs for the schoolyard. SSAs, books, and the like take priority. The grants committee is feverishly looking into grants. We’re seeking corporate donations. If it comes to it, we can sell personalized pavers. We can pull in alumni and former teachers.

We would really like to complete this this summer. The issue will be can we do a fast capital campaign to have the funds to pull it off? School district has already told us they will OK the project if we have the funds.

Possible expansion – although expanding Meredith building would be helpful, it will be behind other repairs for other schools (billions of dollars worth) in other SDP schools. That said, an architect came out to look at parking lot – would maybe have an early childhood center for K-1st with a parking lot beneath. Realistically, that would happen 4-5 years from now. We could also look elsewhere for real estate.

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Price is $200,000, which for a capital improvement is not a lot. Work will begin the day after school lets out for the auction.

Support Meredith While Shopping Box Tops

o Help us exceed our goal of $1,000 for 2016-17o October Box Top contest raised $640 for Meredith!o Download Box Top app on your phone to earn more for

Meredith. Shop Rite

o Register your Price Plus card at www.ShopRiteForMySchool.comand select Meredith as your school to support.

Amazon Smileo When shopping on Amazon, go to

http://smile.amazon.com/ and select William M Meredith Home and School Association.  Meredith will receive a percent of every sale. Between 10/1/2016-12/31/2016, we raised $235.34 with AmazonSmile.

Shoparooo Visit http://shoparoo.com and learn how you can snap

photos of grocery receipts and raise money for Meredith. Shutterfly

o If you shop on Shutterfly for photo gifts, cards or calendars please use: http://meredithhomeandschool.shutterflystorefront.com/ and 13% of your purchase is donated to Meredith.

o Shutterfly brands include: Shutterfly, Tinyprints, Wedding Paper Divas and Borrowlenses.

Caviaro Use this link when placing food orders:

http://meredithmatters.withcaviar.com/ and Meredith will get 10% of the proceeds

Consider purchasing items for Auction Class Basket through Amazon Smile.

Fleisher Love-In PrintmakingFleisher is donating a portion of their proceeds from this year’s Print Love-in to Meredith School.

Visit fleisher.org to register.

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Orthodontists Supporting Meredith

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If you are a new patient visiting either of these two orthodontic practices, they will donate $100 to our school.  Mention you are a Meredith student.

Thank you Center City Orthodontics and South Philadelphia Orthodontics for supporting public education!

Updates

Students Run Philly Style- informational meeting will take place on Tuesday, February 14 for students 12-up.  All children must have a physician form. Email Mr. Piazza for forms: ampiazza@philasd.org.

o All students get free sneakers and free entry into races. Parents can participate as well.

Tryouts for the Lion King:o Tentatively rescheduled for Tuesday and Wednesday of next week.o If anyone wants to help sew or craft costumes, contact Kate Lutzo.

Long-Term SubstitutesWe have a substitute for 2nd grade for maternity leave, but we need someone certified in middle school English. If you know anyone, please email Ms. Overton.

Shout-Outs Thank you to our INCREDIBLE grant writing team led by Jen Curtin and

Nicole Perkins. The team continues to grow and we are so grateful! Thank you Jen, Nicole, Dhivya Chandrasekaran, Craig Morton, Mike Harris, Annie Dougherty, Sandy Kowalewski, Morgan Callahan, Erica Nelson, Karen Ploucquet, and Kristina Lohre.

Thank you to Craig Morton for all of his work with Stantec to help bring the vision of the school to the net phase. We have our very own Imagineer leaders, Nikki Hagedorn and Carol Weil working hard with Craig and the entire committee.

Thank you to Melissa Rubin for leading our RecycleBank initiative and for Jen Curtin for pushing the drive - we have achieved 100% of our goal.  Thanks to all who donated their points.

Thank you to Nikki Hagedorn for all of her graphic design expertise. Thank you to Ann Summers, Kim DiRienzi and Dina Tenuto for running the

Cherrydale pizza parties and taking the children to Dave and Buster’s.

Mark Your Calendars February 11: 17th Annual Print Love-In at Fleisher (adults) February 12: 17th Annual Print Love-In at Fleisher (all ages) February 14: 100th Day of School/100% Participation~ Show

your love for Meredith

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February 15-17: Early Dismissal-Report Card Conferences February 20: Presidents' Day-No School February 28: Kindergarten Registration begins

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