€¦ · web viewtender brief for the appointment of a project manager & quantity surveyor...

Tender Brief for the appointment of a Project Manager & Quantity Surveyor for the Regeneration of the Redruth Buttermarket Cluster

June 2020

Ross Williams

Redruth Revival CIC

[email protected]

of 15 Tender Brief - Buttermarket Project Manager / QS Appointment, June 2020

1.0 OVERVIEW1.1 Context and History1.2 Our Vision & Aspirations

2.0 THE PROJECT2.1 The Client2.2 The Site2.3 The Buildings2.4 Scope of Works2.5 Timescale2.6 Our Budget

3.0 THE COMMISSION3.1 General Objectives3.2 Project Management Duties3.3 Quantity Surveying Duties3.4 Basis of Appointments3.5 Payment

4.0 THE TENDER4.1 Conditions of Tender4.2 Timetable4.3 Site Visits4.4 Submission4.5 Opening4.6 Assessment4.7 Interview4.8 Decision and Award4.9 Debriefing

APPENDICES

A Existing Floor PlansB Project Management Schedule of ServicesC Quantity Surveyor Schedule of Services


1. OVERVIEW1.1 Context and History

Our small group of local people in Redruth has been developing proposals for a town centre hub for several years and we set up Redruth Revival as a community interest company in 2014. Our primary purpose is to make local people proud of Redruth once again in the belief that this will bring multiple benefits in terms of community cohesion.

Redruth Revival’s aim is to help revitalise the town centre by encouraging small businesses, sole traders and social enterprises to take up workspace and small craft units and thereby increase footfall and trade in the town centre. We have been the freehold owner of the historic Buttermarket and Mining Exchange cluster of buildings in the centre of Redruth since May 2017 and are planning a major refurbishment with the aim of creating a thriving workspace and community hub for the town centre.

The group first coalesced around the campaign in 2012 to bring the new Cornwall Records Office / Kresen Kernow development to Redruth – this was a competitive process, bidding to Cornwall Council against several other mooted Cornish locations – and then was also active in the development and presentation of the Kresen Kernow proposal to the Heritage Lottery Fund assessors when they came to Redruth. This was successful in winning an NLHF award of £11.7 million and the level of community involvement was cited as particularly impressive by the assessors.

Once the Kresen Kernow scheme was secured for the old brewery site on the edge of the town, our group turned its attention to the state of the centre of Redruth. We identified the Buttermarket and Mining Exchange complex as a prime location that was up for sale and began discussions with the owners in 2014, formally setting up Redruth Revival as a CIC in July 2014. We worked on project feasibility in terms of acquiring the site and in parallel with that we had a series of discussions with potential partners and stakeholders to develop an initial business plan. After lengthy negotiations with the vendors our offer for the freehold was accepted in the summer of 2016; some of the CIC directors and a local charity lent the funds to the CIC for the purchase and we completed the acquisition in May 2017.

The former owner was the Redruth Market Company, a long-standing consortium with a large number of mostly small local shareholders dating back to the days when the site was part of the larger cattle market complex next door, now a separately owned public car park ideally placed to serve the Buttermarket tenants and customers.


1.2 Our Vision & AspirationsOur vision for the Buttermarket is that it will be a thriving hub of employment, specialist small-scale trading and community activity right in the middle of Redruth, helping to support the other traders in the town and developing a new vision for how town centres can succeed in the 21st century.

We have already revitalised the site in the 3 years since we bought it – in May 2017 there were just two business tenants and the buildings and courtyard were cluttered with rubbish and belongings left by previous users. We now have 15 commercial tenants and all our spaces are occupied.

We have also started regular town markets in partnership with the Town Council and the Chamber of Commerce; these have been very successful, with all stalls being occupied each month and a range of music and food on offer in the Buttermarket courtyard, giving a taste of how the site could operate in the future.

We plan to gradually refurbish this partly-listed site to provide workspace, community-led markets and small specialist craft units; we will explore the option of supported work-space where we can offer advice, guidance and support to start-ups and micro-SMEs and we will offer volunteering and skills development opportunities. We will also be encouraging tourism in partnership with Redruth Town Council which has acquired the adjoining Market Way premises which include an arcade of small shops; the Town Council has also just relocated its own offices and the town library into the former Cornish Studies Library building next door.

We are just in the process of completing the purchase of the former Millersons estate agency building (annotated as Area B on the attached plans) which gives us freehold ownership of the whole site.

Our website at www.redruth-revival.org is very basic, but our Facebook page gives a better impression of our activities (currently somewhat curtailed by Covid-19 restrictions) - https://www.facebook.com/RedruthRevival/

The project now forms a key part of the Redruth High Street Heritage Action Zone scheme which formally began in April 2020 and runs to March 2024. This is intended to bring derelict and underused town centre historic buildings back into economic use as commercial, creative and innovation workspaces with significant funding from Historic England. Further fund-raising is in hand to provide all the matching finance required.


https://www.facebook.com/RedruthRevival/

http://www.redruth-revival.org/

2. THE PROJECT2.1 The Client

The Client for this project is Redruth Revival CIC, a locally-based community interest company formed in July 2014. Our registered office is at 59 West End, Redruth, TR15 2SQ and the primary contact is one of the company directors, Ross Williams – [email protected].

2.2 The SiteThe Redruth Buttermarket complex of buildings is located on the junction of Alma Place and Station Hill, with access through Market Way from Redruth Fore Street and to Clinton Passage where there is a large public car park. In a recent Feasibility Study the complex was annotated as:-

A. Former Auction House

B. Wheal Peevor Purser’s Office (WPPO for short)

C. Mining Exchange

D. Buttermarket

It has two formal postal addresses:

The Buttermarket, Station Hill, Redruth, TR15 2PPThe Mining Exchange & The WPPO, Alma Place, Redruth, TR15 2AT

The buildings have a complex development history and have been adapted and modified over several phases of development.

Both the Mining Exchange and the WPPO building are Grade II listed. The Buttermarket and Auction House are not formally listed. The whole site is within the Redruth Conservation Area and the Devon and Cornwall Mining World Heritage Site (WHS).

The site consists of a number of linked two-storey buildings around a central courtyard which has been used for at least 200 years as a market area for the town. The cluster currently houses 11 small to medium size rented units at ground floor level around the courtyard, 9 of which are now tenanted by a range of small businesses. At the upper level, there are 2 larger business tenancies and a residential flat.

2.3 The BuildingsThe buildings are generally two storey set around a central courtyard. Part of the Mining Exchange and Wheal Peevor are below street level. They are laid out as shown in Appendix A.

A. Former Auction House – Pork Market/Printing Works/Auction House/Church/Current hairdressers/studio. The original pork market building has had several different uses in its recent history; it is currently occupied as large studio spaces to the first floor and a hairdressers and beauticians to the ground floor. This part of the complex is not listed but would be classed as a curtilage structure to the other listed elements of the site. Solid masonry constructed two storey building, with timber doors and windows, and a timber roof structure with slate roof finish (mix of natural and


artificial slates).


B. Wheal Peevor Purser’s Office – Former Estate Agent. This building has recently been vacated and Redruth Revival CIC is in the process of finalising its purchase to bring the whole site into the same ownership. The building is grade II listed, dating from the 1880s. Solid masonry constructed building, with timber frame doors and windows. Timber roof structure with mostly natural slate roof covering. More recent rear extensions with mix of flat roof and pitched slate finishes.

C. Mining Exchange. This part of the complex dates from the same period as the adjoining WPPO and it is also grade II listed. Currently occupied as a craft / gallery space / office to the first floor and storage / one s tud io to the ground floor. Solid masonry constructed building, with timber frame doors and windows. Thought to be timber roof structure with mostly profiled sheet (probably asbestos) roof covering.

D. Buttermarket – Main Market Complex. Currently used as small to medium sized rental units around the courtyard. All units are currently occupied with a range of tenants, mostly from small scale creative industries. The site has been used as a market for at least 200 years. The roofs and floors are predominantly timber construction with some minor beams in steel. Timber roof structure with slate finish to the smaller colonnade of small units, and profiled asbestos sheet to the larger two-storey open space (currently a temporary café area).

The overall condition of buildings throughout the site are sound, but with poor maintenance. Key areas requiring maintenance and remedial works include:□ Damp ingress into lower ground floor areas □ General decay of windows and doors□ General repointing and isolated masonry repairs□ Condition of steelwork beams in Auction House.□ Undersized timber trimmer to floor to storage area over entrance onto

Station Hill. □ Replacement of roof finishes to covered café area and Mining

Exchange.□ Rainwater goods and drainage generally.□ Absence of insulation throughout.

The most significant defects are with regard to damp ingress into timber elements and the decay of roof finishes. Internally most areas are in good condition as they are occupied or have been recently occupied.

The building services appraisal concluded that with a small number of recent enhancements the majority of the M&E services should be renewed with updated zoning and controls.


2.4 Scope of WorksThe regeneration improvements include general repair and refurbishment, forming coordinated access routes, introducing two areas of major intervention and potentially the addition of renewable technologies.

One intervention provides a new build central circulation core with a lift, staircase and a new external balcony overlooking the courtyard (B). The other forms a new walkway and two new workspace units at first floor level within the covered market roof space of D.

Based on the Feasibility Study incorporating works identified in the Condition Survey and Proposals the scope of construction works is as follows: -

External Refurbishment Minor repairs to Roof A, B and the main section of D that have all been

renovated in recent years; Replacement of profiled roof sheeting on D with new; Replacement of rainwater goods throughout and repairs/ improvements to

lead valleys, flashings etc.; Structural remediation of roof structures; Repointing and general repairs to masonry elevations Repairs and replacement of windows and external doors; Improvement with new insulation in roof, dry lining and water proofing of

some walls; Renovation of courtyard facing boarding and columns to D except for

courtyard elevation of DG3 where the modern rendered façade will be replaced;

Renovation of external railings and sliding gates.

Internal Refurbishment of A Refurbishment of ground floor for café space including remodelling toilets

and replacing the entrance doors; Conversion of first floor level involving removal of internal sub-division to

create one large unit space; New links formed into B at ground and first floor levels.

Internal Refurbishment of B Refurbishment of ground and first floors for Redruth Revival CIC offices; Rear section of ground converted into kitchen (including fit out) for the café

in A.

Internal Refurbishment of C Ground floor converted from storage area to male and female toilets and

sub-divided for private stores; First floor refurbishment but office areas to be subdivided as required by

tenant.


AA

Internal Refurbishment of D Conversion of DG3 with DF2a/2b as one office space linked with new

internal staircase; Ground floor rental units refurbished DG5 – DG10 including a communal

kitchen area; First floor rental units refurbished DF2c – DF2g including communal toilet

area; Refurbishment of DG12/13 and DF3 with layout remodelled on first floor

and a replacement staircase.Building Services

Generally all areas refurbished to modern standards to suit new uses and layouts.

External Works All modern courtyard paving (including under covered market roof) replaced

with heritage style paving; New areas of granite setts; Existing cobbled areas re-used as borders; Courtyard covered walkway stone flags re-laid to level; Passage ways refurbished; Additional surface grilled “ACO” drainage.

New Works – Central Core Intervention Demolition of BG1 / BF3 and roof of BF2; New build central core as replacement to form circulation zone; New flat roof over BF2 as well as new build area, the latter incorporating lift

over run space; New platform lift and staircases in core; External balcony seating area; All related building services; Optional air source heat pumps

New Works – Covered Market Intervention New external walkway connecting first floor levels; New ground floor rental units DF2i / F2j; Optional photovoltaic / solar roof panels

The approximate gross internal floor area including interventions but excluding external spaces such as the walkway and balcony is approximately 800m2.


2.5 TimescaleThe project will be undertaken in one single main contract, but phased to suit funding. It is anticipated that with approvals the following timetable will apply:-

PM/QS Appointment July 2020Design Team Appointed September 2020Planning & LBC March 2021Tender September 2021Phase 1 12 months 2022Phase 2 6 months 2023Financial Closure December 2023

The main contract will be based on a traditional JCT SBC/Q With Quantities tender. There may be minor enabling works.

2.6 BudgetThe estimated main contract construction costs including contingencies at current prices are:-

Phase 1 £1,334,000

Phase 2 £579,100

It is anticipated that building D would be refurbished within Phase 2.

Exclusions: Professional fees, inflation, VAT, client & tenant fit out (kitchen installation included) and optional renewable technologies.

The phase values may vary according to funding approvals.


3. THE COMMISSION3.1 General Objectives

The Redruth Revival CIC directors are the overall contracting body for the project and they will meet regularly throughout the contract period to review progress with the Project Manager / Quantity Surveyor.

The day to day contact for the project will be Ross Williams.

In general the Consultant will be expected to:-

Provide Client support for reporting and liaison with the stake holders and principal funders.

Carry out the role and responsibilities in a proactive, positive and creative manner.

Provide the Client with impartial advice ~ tell them what they need to know in good time.

Provide leadership and assist the Client with key decision making

The preferred formats for the Client’s electronic document copies are: Reports: MS Word (.docx) or MS Excel (.xlsx) or Portable Document file

(.pdf) Programmes: MS Project (.mpp) and PDF

3.2 Project Management DutiesRefer to Appendix B

3.3 Quantity Surveying DutiesRefer to Appendix C

3.4 Basis of AppointmentsWe propose that the Consultant is appointed on the basis of an appropriate industry standard form such as provided by the RICS. Consultant bespoke forms of agreement will not be accepted. The Consultant will maintain and provide evidence of professional indemnity insurance cover for the work undertaken for a minimum value of £1 million.

The appointment will include break points to allow for external approvals for planning / listed building consent and funding.

3.5 PaymentPayments will be within 28 days of a valid invoice.

Stage payments schedule based on tender to be agreed on appointment.


4. THE TENDER4.1 Conditions of Tender

Tenderers are asked to confirm that they intend to bid by sending an email to [email protected]

If any points in the tender documents are considered unclear, please address your queries by email to the same address.

Your query will be responded to, but it shall not be construed in a way that adds to, modifies or takes away from the meaning and intent of the contract and/or the obligations and liabilities of the contract.

Requests for clarification should be submitted in writing, with sufficient time to allow a response and be at least 5 working days before the final date for submission of Tenders. All such queries will be responded by blind copied email to all Tenderers.

TELEPHONE ENQUIRIES WILL NOT BE ACCEPTED.

During the tender period Redruth Revival CIC may issue Tender Amendments to clarify, modify or add to the Tender Document. A copy of each Tender Amendment will be issued to everyone who has notified their interest in being a Tenderer and shall become part of the Tender Document. No addition or alteration shall be made to the Tender Document unless it is the subject of a Tender Amendment.

If you have expressed an interest in tendering but then decide not submit, please notify us by email and if possible say why you are withdrawing.

We reserve the right to award all, part or none of the contract.

The details of these documents and all associated documents are to be treated as private and confidential for use only in connection with the Tender process.

Redruth Revival CIC will not be responsible for, or pay for, expenses or losses which may be incurred by a tenderer in the preparation of their tender. Redruth Revival CIC does not bind itself to accept any of the tenders as a result of the tendering process.

If the tenderer wishes to propose modifications to any of the documents (which they may consider would provide a better way to achieve the contract’s objectives, for example) they must provide details in a separate letter accompanying the tender response.

Tenders shall be valid for a minimum of three calendar months from the closing date for receipt of tenders.

Redruth Revival CIC requires all tenderers to confirm whether any actual or potential conflicts of interest that exist which may prevent them undertaking this work, and a description of measures they would adopt if a potential conflict of interest arose during or following completion of this work.

We may wish to publicly quote the successful contractor/supplier and tenderers are requested to confirm that the Client may (at the Client’s own discretion) do so without restriction.

The acknowledgement of receipt of any submitted tender shall not constitute any actual or implied agreement between the Client and the tenderer.


4.2 TimetableThe provisional timetable for awarding this contract will be as follows:-

Tender published Week commencing 8th June 2020

Site Visit Tour 17th / 18th June 2020

Deadline for Questions 5pm on 22nd June 2020

Tender Period Closes Noon on 6th July 2020

Interview 15th July 2020

Award 20th July 2020

Please note that the original interview date of 10th July has now been changed to Wednesday 15th July.

4.3 Site VisitsThe buildings can be viewed externally in normal business hours. Site visits to view internal spaces if required will be available as above. Please contact Ross Williams to book on to these – [email protected].

4.4 Submission Redruth Revival CIC undertakes selection procedures which are open, fair, efficient, economical to implement, and which achieve best value for both the consultants and the Client. All tenders received will be considered based on the information they have submitted in their tender.

Tenders should be submitted by email to Ross Williams. The subject line should read ‘Tender submission for Buttermarket Project Manager & Quantity Surveyor Appointment’.

Tenders should be received by 12 noon on 6th July 20204.5 Opening

Tender documents will remain unopened until after the closing deadline, after which time they will be opened, printed and signed off at one time, with witnesses, by an independent representative of the Client. All tenders submitted will be verified to ensure that the information requested has been provided.


4.6 AssessmentThe tenders will be assessed on the overall price, skills and experience and an understanding of the brief.

In particular, the Client will be seeking a consultant who:-

Has a proven record of past experience of working with listed and heritage buildings, especially on successful and sympathetic conversion projects

Has worked with small Trusts on externally funded projects Has experience of working with Historic England Has experience of phased working around commercially active sites Can demonstrate team leadership qualities Can demonstrate good communication skills

Organisational capacity to deliver this project within the required timescale will be a factor.

Section 1Please provide a summary list of recent relevant projects quoting client, service provided, approximate contract value, PC date and external funder.

Please give from that list up to 3 project examples that the Consultant has successfully undertaken in the last 5 years that are of a similar type and scale to this commission providing examples of relevance. This should comprise no more than 1 side of A4 per project.

Give referees in relation to these three projects.

This section will contribute a maximum of 30% of the tender assessment score.

Section 2Provide an up to date CV of the candidate.

The CV should comprise no more than 1 side of A4.


Section 3Brief details of:-

Your method of approach

The qualities that the Project Manager should have

Your thoughts on the key risks and challenges for the project.


Section 4Provide a fixed price fee for work identified that includes all fees and disbursements and show VAT separately.

The price shall be shown per RIBA stage in the format of the table below:-

This section will contribute a maximum of 30% of the tender assessment score


Fee Table

Stage Project Manager Quantity Surveyor3

4

5 (1)

5 (2)

6/7

Expenses

Fee

VAT

TOTAL

The tenderer may be required to submit a detailed schedule to demonstrate resources employed, phasing and a schedule of payments.

Provide hourly and daily rates

4.7 InterviewTenderers may be requested to attend an interview with the Client to answer questions regarding their tender submission, and may be asked to confirm their availability. Interview format still tbc in light of Covid-19.

The date for this will be 10th July 2020 in Redruth, all being well.

4.8 Decision and AwardRedruth Revival CIC reserves the right to negotiate with the preferred bidder and to award all, part or none of the contract.

4.9 DebriefingAll unsuccessful bidders will be given written feedback if requested.


€¦ · web viewtender brief for the appointment of a project manager & quantity surveyor...

Documents