Touring Fund for Theatre and Dance 2020/21 – OUTDOOR AND NON-CONVENTIONALLY STAGED WORK 1

Application Form forTouring Fund for Theatre and Dance Advice and InformationPlease read the Touring Fund for Theatre and Dance – funding to support outdoor and non-conventionally staged work before making an application. If you have any general enquiries about the application process, guidelines or application form please contact us.  

Alternative Formats, Languages and Access Support   Creative Scotland is committed to offering clear and accessible application processes and programmes that are open to everyone. On request this information is available in alternative formats including translations.    We offer access support to disabled applicants, tailored to individual requests. Support includes Sign Language Interpreters for meetings and scribing support for dyslexic applicants. Officers can offer advice to new applicants and support them to make an application. The Equalities Team can offer additional one-to-one support to applicants with access requirements.    Please note we will accept applications and supporting materials which are written in English, Gaelic or Scots.    If you require support, further information or have any general enquiries about the fund and how to apply please contact our Enquiries Service. Our Enquiries Service will be able to advise you or will put you in contact with one of our officers.    You can do this by email, through our website or social media.   Email: enquiries@creativescotland.com    Web: Fill out a form on our website    Twitter: Send us a tweet @creativescots     We aim to respond to all enquiries very promptly. If you want us to call you back, give us your number and we’ll arrange to come back you as soon as possible. If you are a D / deaf BSL user, you can access our services with the Contact Scotland-BSL programme. Go to: https://contactscotland-bsl.org/contact-us for more information.  

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In order for us to be able to process your application, you need to complete Sections A-F of this application form.

Please note that your application should be no more than 25 pages long (minimum font size 11). Please note that applications which do notcomply with this will be deemed ineligible.

Please read the questions carefully as not all are relevant to all applications and some will depend on what type of applicant you are.

Section A: Key Information

Please note that you must answer these questions for your application to proceed

Please confirm that you have read and understood the Touring Fund for Theatre and Dance Guidance FUNDING TO SUPPORT OUTDOOR AND NON-CONVENTIONALLY STAGED WORK guidance before completing this application form? (Delete as appropriate)

Yes

No

This fund is supported by the National Lottery. Do you object to receiving National Lottery funding, for example, for religious reasons? (Delete as appropriate)

No

Yes

Do you hold a UK Bank account in the name of the lead applicant?

Please note that we will only ask you for your banking details if you’re successfully awarded funding – not before. For audit purposes we expect all applicants to hold a UK Bank Account.

Yes

No

Please confirm that you have read and understood Creative Scotland’s Funding Privacy Notice   and any relevant information sheets before completing this application form? (Delete as appropriate)

Yes

No

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Section B: Contact Information

If you are applying as an Individual, please fill in BOTH Part 1 and Part 2. If you are applying as an organisation or consortia, please fill in BOTH Part 1 and Part 3.Please note that all key correspondence will be made by email with the named lead contact only so please ensure this information is correct and the lead contact is fully aware of the details in the application.

PART 1: ALL APPLICANTS COMPLETE THIS SECTION

Name of Applicant(s)      

Lead Contact Name and Position (if appropriate)

     

Address      

Postcode      

Telephone Number      

Email Address      

Web Address      

PART 2: ONLY INDIVIDUALS AND SOLE TRADERS SHOULD COMPLETE THIS SECTION

Are you applying as an Individual or a Sole Trader?(You should only choose one - and delete the other as appropriate)

Individual

Sole Trader

If you are a Sole Trader, please provide your Unique Tax Reference Code

     

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PART 3: ONLY ORGANISATIONS/CONSORTIA COMPLETE THIS SECTION

Trading Name of Organisation      

Full Legal Name of Organisation (if different from above)

     

What type of organisation are you? (Please type an X in the box in the right hand column)

(We need this information so we can determine if you are eligible to apply for our funding.

We also need the information so we can monitor our decision making and report to Scottish Government and the National Lottery on the types of organisations we fund).

Legally Constituted Partnership      

Company Limited by Guarantee      

Company Limited by Shares      

Consortia of venues or a group of organisations applying together (see next question)

     

Other (please specify)     

Are you a registered company? (Delete as appropriate) Yes

No

If you are a registered company, please provide your Registered Office address and Company Number

     

Are you a registered charity? (Delete as appropriate) Yes

No

If you are a registered charity, please provide your Registered Charity Number

     

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Section C: Project/Activity DetailWe will use your answers in this section to assess your application against the criteria and guidance as set out in the Touring Fund for Theatre and Dance Guidance.

1. Please confirm the overall start/end date of your project (outwith the touring dates, i.e. including planning, evaluation, etc.).

Insert overall project start date

Insert overall project end date

2. Please list the name of the touring project you are seeking funding for, along with the proposed start and end date for each project, and an idea of the venues you are planning to tour to (you can provide more details in Q4)

a) Insert name of touring project

Insert tour start date

Insert tour end date

Proposed venues

Postcode of each venue

Number of nights in each venue

Please provide outline details of the number of venues you expect to present at and how your work supports their programmes at a time of Covid restrictions

Please summarise your project in max 50 words that you might use to pitch your work to venues/promoters for consideration for their programme, with audiences in mind.

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3. Please now tell us in further detail about the touring project you are seeking funding for? Please tell us how your project and the way it can be presented will provide a high-quality experience for audiences under current Covid-19 restrictions.

     

4. Please tell us more about the artists involved in the project? Please supply brief biographies or CVs as supporting materials if felt relevant.

     

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5. Please describe

what will attract an audience to this project; how your project will develop audiences for you; how your project will develop audiences for the venues that you intend to

perform at; how your project will support you and your venue partners to re-engage

with audiences? the effectiveness of your project/projects’ presentation model to create a

high quality audience experience; If the work has been presented previously, how did audiences and venues

respond? Are you making any modifications due to COVID-19 restrictions?

     

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6. Where will the work be touring?Please tell us where you want to tour the work and why you have chosen these venues. Please provide target venues and/or geographic locations.

For this round we appreciate that tours may have fewer locations than previously, but the criteria for geographic spread can be addressed through the choice of venues. We expect you to try to maximise the reach of your tour. Please bear in mind the criterion for access for diverse audiences.

     

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7. Please explain which recommendations from the Review of Touring Theatre and Dance in Scotland your project addresses and how. You do not need to address all of these but only the most relevant to your project. Please see the list of recommendations below and in the Touring Fund guidelines. Please note that not all projects are necessarily expected to meet all of the recommendations.

Demonstrate clear strategic priorities around audience development, reach and depth of engagement.

Yes/No Details:

Ensure proven high-quality work is given an extended life to reach more audiences.

Yes/No Details:

Improve reach and distribution. Yes/No Details:

Trial and share innovative marketing and sustainable audience development approaches, which encourage repeat visits and longer stays, and include a focus on depth of engagement and local impact.

Yes/No Details:

8. Please describe how your project/projects will be managed and evaluated. This should include information about the viability of your project/projects’ presentations within this round’s timeframe of presentations of work by 31 December 2021.

     

9. Please provide a timeline for your project/projects including production and touring activity.

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10. Please define any key risks you have identified and how you plan to address them. This should include information about the viability of your project/projects’ presentations compliance with Scottish government’s restrictions.

Please also fill out the separate risk form.

     

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Section D: Financial InformationEach application should be accompanied with a separate and detailed budget. Please provide this in an excel spreadsheet format. Please see ‘Budget Information’ section of the guidance for more details on what we need to see in your budget. Please also use the Budget Template to outline the budget expenditure for the tour.

In addition to your budget, we also ask you to provide us with a breakdown of the costs associated with your project by completing the following two tables:

Budget Summary Table Project Income Table

All costs you use should be in full pounds only (any costs in pence must be rounded up to the nearest pound).

We would ask that you pay particularly close attention to the costs you allocate for paying the people involved in delivering your project. Creative Scotland is committed, through any activities we support, to ensure that artists are paid appropriately for their time and effort. We therefore expect applications to reference relevant industry standards on rates of remuneration.

Budget Summary Table:

What is the total budget of the project / activity?

£      

What is the funding you require from Creative Scotland?

£      

What percentage is this of the total budget?       %

How much committed co-funding is in place? £      

What percentage is this of the total budget?       %

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Project Income Table:

This information will be used internally to help inform our work and to report to government and stakeholders.

Type of Funding Name of Funder / Source of Income

Cash or In-kind

Conditional or Guaranteed or Pending

Amount of Funding / Income

% of Total Project Cost

PUBLIC FUNDING

Creative Scotland Creative Scotland

Cash Pending            

Local Authority                              

Local Enterprise Companies

                             

Broadcasters                              

Other Lottery                              

Own Resources (cash and / or in kind, please specify)

                             

Other                              

PRIVATE FUNDING

Trusts and Foundations                              

Companies                              

Individuals & Fundraising                              

Other (please specify)                              

Own Resources (cash and / or in kind, please specify)

                             

EARNED INCOME / OTHER (please add rows as required)

Please specify                              

Please specify                              

TOTAL       100%

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Section E: Supporting Material

Please supply the following material

Required? Please advise if the material is attached to the application or where we can access it

A detailed budget (please indicate all areas of expenditure and detail the budget headings)

Please use the budget template provided and refer to the Guidelines for more information.

Essential      

If applying as an organisation your Equalities and Diversity policy, or Equal Opportunities Policy. If you have an Equalities Plan, please submit this also.

Essential      

CVs of artists/key personnel See Q5 – supply if felt necessary

     

Insert other supporting materials as required (maximum 6 examples of past presentations). For all supporting material, please check Creative Scotland’s preferred formats here.

Continue as required

Please note that your application should be no more than 25 pages long (minimum font size 11)

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Section F: Statement of Acceptance

PLEASE STATE THE NAME OF THE PERSON WHO HAS COMPLETED THE FORM. THIS PERSON MUST BE AN AUTHORISED SIGNATORY OF THE COMPANY OR ORGANISATION APPLYING OR, IN THE CASE OF AN INDIVIDUAL APPLICANT, BY THE PERSON NAMED IN SECTION B, PART 1, OF THE CONTACT INFORMATION.

I hereby confirm that the information in this application the supporting documents is true and correct and I acknowledge that it is my responsibility to inform you immediately of any changes which could affect the interpretation or context of the application, and I confirm I will undertake to do this. I acknowledge that the terms and conditions of this application and any other information supplied and discussed regarding this application, the assessment and decision making process, or in connection with this transaction as a whole (“the Confidential Information”) is and shall remain strictly confidential.  I confirm that I shall not disclose to any third party or make public the Confidential Information without Creative Scotland’s prior written approval. I acknowledge that Creative Scotland will endeavour to keep all information provided securely, but as a Public Authority in terms of the Freedom of Information (Scotland) Act 2002, may be required to disclose certain information under the Act. Where I stipulate at the time of providing information to Creative Scotland that I believe the information should be considered exempt from disclosure under that Act, and a request to Creative Scotland is subsequently made for disclosure of same or all of that information, Creative Scotland will endeavour to discuss such disclosure with me prior to making its decision.  I do, however, accept and acknowledge that the ultimate decision on disclosure rests solely with Creative Scotland regardless of any prior statements or requests I have issued.

I confirm that all cash and in-kind contributions from the company or my own personal resources stated in the funding plan section of this application form are correct and that I have the authorisation to allocate the sums stated and I am responsible for ensuring that adequate resources will remain available to meet these requirements. In the event of any changes to the sums indicated I will provide a signed letter of confirmation. I acknowledge that Creative Scotland is obliged to comply with Money Laundering Regulations 2007 and the Proceeds of Crime Act 2002 and I will, if requested, provide ID verification from any investor or myself, where appropriate, to meet compliance requirements. I acknowledge that once Creative Scotland have confirmed the Offer of Funding in writing (via email) that Creative Scotland have the right to publicise their Offer of Funding on the Creative Scotland website and through other Creative Scotland information channels. I understand that Creative Scotland’s Offer of Funding does not place Creative Scotland under any obligation to release funds until such time as all contractual negotiations are complete and Creative Scotland’s Conditions Precedent have been met and their Funding Agreements signed off.  

I confirm that I will not make any public statements (or allow others to do so on my behalf) regarding Creative Scotland’s Offer of Funding until such time as Creative Scotland has authorised and approved the form and content of any public statement. I confirm that I have the power to accept the award under the conditions set out in the Creative Scotland Guidance and in this Application Form.  

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I declare that I have read and understood the Creative Scotland Guidance, the Funding Privacy Notice, this Application Form and the Conditions of Funding of Creative Scotland.

I hereby confirm acceptance of the above Statement of Acceptance and all related documents.   (double click and mark as checked)

     ……………………………………………Name of Authorised Person

     ……………………………………………Position of Authorised Person

     ……………………………………………Date

Please now submit your completed application form to: touringfund@creativescotland.com

Please note the deadline for this round of funding is midnight, 5 February 2020.

Please also complete your Equalities Monitoring Form and email it along with your application form. Please note: the Equalities Monitoring Form is anonymous and will be processed separately from your application.

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