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Creating a New Posting Instructions for Student SupervisorsStudent Employment Contacts
Main Line: 812-237-8887Marilyn Heaton, Adminstrative Assistant, [email protected] 812-237-2482Brittney Gilman, Student Employment Programs Coordinator, [email protected] 812-237-8754Tradara McLaurine, Assistant Director, [email protected] 812-237-2584
1. Login using your Novell log in and password. https://jobs.indstate.edu/hr/sessions/new
2. Make sure that you are on the Applicant Tracking side (blue header) of the Applicant Tracking System. 3. Select Student Supervisor and select the Refresh button. 4. Select Create New Student Posting in the shortcuts box to begin the posting process.
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5. Select Create from Position Description or Create from Posting (use this option if you want the information from a previous posting to come over, if you are going to use this option skip to step7b).
6. Enter your Banner Position Number and select Search. Select the position description you would like to post from.
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7. Review the information to verify that you selected the correct position description. If you chose the correct position description select Create Posting from this Position Description.
7b. If you selected Create from Posting, find the posting you would like to post from and select Create From. All instructions will be the same for the remainder of the document except all of the information will be completed for you and you will only need to make changes as needed.
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8. Select the Box next to Student Employment Application, then, select Create New Posting.
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9. Review the position details. This information was pulled over from the position description. If there is information that you would like to change in regards to the position description please review the instructions for Modifying a Position Description. There are no required fields on this page, if you wish to enter supplemental information you may. If not, select Next.
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10. Review job duties. This information was pulled over from the position description. If there is information that you would like to change in regards to the position description please review the instructions for Modifying a Position Description. Then select Next.
11. Review the ADA checklist. This information was pulled over from the position description. If there is information that you would like to change in regards to the position description please review the instructions for Modifying a Position Description. Then select Next.
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12. Complete all required fields on the Posting Details page, then select Next.
13. Review the Position Budget Information. You can make changes if necessary. If not, select Next.
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14. Select the documents required for this posting. Then select, Next.
15. If you wish to ask Supplemental Questions, select Add a Question. If not, then select Next.
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16. Select Student Employment to filter all of the student employment specific questions. Select all of the questions you wish to add then select Submit and proceed to step 18. If you do not find a question that meets your select Add a new one.
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17. Enter the name of the question, do not change the status as all questions will be approved by Student Employment before being activated, select the category of the question, type your question, select the possible answer to the question then select Submit.
18. After you have selected all of the questions you would like to add, select Submit.
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19. If you would like to give a guest(s) access to view the posting select Create Guest User Account. Guest user accounts should only be created for non-employees of Indiana State University or students. If you do not want to create a guest user select Next and skip to Step 21.
20. The username will be created for you by the system. You can use the password created by the system or create your own.
21. Enter the email addresses for everyone you would like to have guest access to the position. Then select Next.
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22. If you would like to give Indiana State University employees access to the posting use the Search Committee Function. Enter the first name, last name, and email addresses of the people you would like to add to the search committee then select Search. After you have added all of your members select Next.
23. Review your posting to ensure all information is entered correctly. If all of your information is entered correctly select Submit (move to Student Employment).
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24. Select Submit.
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