washtenaw county road commission april 16, 2019 – 1:00 … · washtenaw county road commission ....
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WASHTENAW COUNTY ROAD COMMISSION Bi-Monthly Meeting of the Board of County Road Commissioners
April 16, 2019 – 1:00 p.m.
Washtenaw County Road Commission Boardroom 555 N. Zeeb Road Ann Arbor, Michigan 48103
AGENDA
I. CALL TO ORDER/PLEDGE OF ALLEGIANCE
II. APPROVAL OF AGENDA
III. ACCEPTANCE OF MINUTES ................................................................................ Page 1-5 A. Board Meeting Minutes of April 2, 2019
IV. PUBLIC COMMENTThis is the time set aside on the agenda to receive comments from the public. This is notintended to be a period for dialogue or questions and answers. Each person will be allotted(3) minutes to address the Board.A. Public CommentB. Written Communications .................................................................................. Page 6-16
V. NEW BUSINESSA. Consent Agenda ....................................................................................... Page 17-53
1. Saline-Milan Road Bridge – MDOT Contract No. 19-51332. Miller Road Bridge – Preliminary Engineering Services3. Edison Avenue Traffic Calming Project – Ypsilanti Township Agreement4. Textile Road at Woodland Drive Intersection Project – City of Saline Agreement5. Chubb Road/Five Mile Road Improvements – Final Plan Approval6. 2019 Ann Arbor Township Agreement7. 2019 Augusta Township Agreement8. 2019 Dexter Township Agreement9. 2019 Lima Township Agreement
10. 2019 Lodi Township Agreement11. 2019 Lyndon Township Agreement12. 2019 Saline Township Agreement13. 2019 York Township Agreement14. 2019 York Township Second Agreement15. Prescription Safety Eyewear Policy16. Munger Road – Road Closure17. ALDI – Road Improvement Agreement18. Local Bridge Funding Applications19. Payroll & Bills April 3, 2019
B. Action Item1. Pittsfield Glen Condominiums, Pittsfield Township – Relinquishment of Public Road
Easements
VIII. REPORTS .......................................................................................................... Page 54-60 A. County Commissioner’s ReportB. Road Commissioners’ ReportC. Managing Director’s Report
1. Staff Report of 3-25 to 4-7-19
Board Meeting Agenda – April 16, 2019 Page 2
IX. EXECUTIVE SESSION 1. Washtenaw County Road Commission v. Mildred Shankle, et al. Case No. 17-782-CC,
Court of Appeals No. 340612 2. Chubb & Five Mile Road ROW Acquisitions – parcels 1 & 2, parcel 14, parcel 15,
parcel 22, parcel 27
X. ADJOURNMENT
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WASHTENAW COUNTY BOARD OF ROAD COMMISSIONERS
555 North Zeeb Road, Ann Arbor, MI 48103
Minutes of April 2, 2019
Board Present: Road Commissioners Doug Fuller, Barbara Fuller, Rodrick Green
Staff Present: S. Siddall, J. Harmon, M. MacDonell, D. Ackerman, C. Ryan, N .Murphy,A. Berkholz
Others Present: R. Jamnick
The meeting was called to order at 1:00 p.m. by Douglas Fuller, Chair. The Pledge of Allegiance was recited.
APPROVAL OF AGENDA
RC19-076 R. Green moved, B. Fuller seconded to approve the agenda as presented. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.
ACCEPTANCE OF THE MINUTES
RC19-077 B. Fuller moved, R. Green seconded, the Board hereby approves the Board Meeting Minutes of March 19, 2019 as presented. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.
RC19-078 B. Fuller moved, R. Green seconded, the Board hereby approves the Board Working Session Minutes of March 19, 2019 as presented. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.
PUBLIC COMMENT
No public comments. DRAFT
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WRITTEN COMMUNICATIONS
ISSUED: March 26, 2019 WHERE: Saline-Milan Road between South Maple Road and Willis Road TOWNSHIP: City of Saline & York Township WHY: Tree Removal and Trimming WHEN: Wednesday, March 27, 2019 CONTACT: Nate Murphy, Project Manager
ISSUED: March 25, 2019 WHERE: Textile Road between Whittaker Road and Tuttle Hill Road TOWNSHIP: Ypsilanti WHY: Forestry Work WHEN: Monday, March 25, 2019 CONTACT: Jeff Young, Project Manager
ISSUED: March 18, 2019 WHERE: North Territorial between Curtis Road and Weed Road TOWNSHIP: Salem WHY: Guardrail Installation WHEN: Wednesday, March 20, 2019 CONTACT: Brent Schlack, Assistant Director of Engineering
ISSUED: March 18, 2019 WHERE: Carpenter Road at Cloverlane Drive TOWNSHIP: Pittsfield WHY: Traffic Signal Installation WHEN: Tuesday, March 19, 2019 CONTACT: Brent Schlack, Assistant Director of Engineering
CONSENT AGENDA
The items approved on the Consent Agenda are as follows:
RC19-079 R. Green moved, B. Fuller seconded the approval of the Consent Agenda for April 2, 2019 as presented. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.
2019 Saline-Milan Road Bridge – Construction Engineering (Field Inspection) Services
RC19-080 R. Green moved, B. Fuller seconded that upon the recommendation of the County Highway Engineer and the concurrence of the Managing Director, the Board approves the Construction Engineering Services contract with Tetra Tech of Michigan, Inc. for the upcoming 2019 Saline-Milan Road Bridge replacement project for an estimated contract amount of $98,612.00. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.
DRAFT
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Zeeb Road Phase 1 – Construction Bid
RC19-081 R. Green moved, B. Fuller seconded that upon the recommendation of the County Highway Engineer and the concurrence of the Managing Director, the Board hereby accepts the low bid and authorizes the Managing Director to sign the contract with Miller Bros. Construction, Inc to complete the Zeeb Road Phase 1 improvements in Sections 3, 4, 9, and 10 of Lodi Township. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.
2019 Non-Union Wage Adjustment
RC19-082 R. Green moved, B. Fuller seconded that upon the recommendation of the Human Resources Manager, and with the concurrence of the Managing Director, the Board hereby approves the following wage increase for non-union:
2019: Two percent (2%) across the board increases effective April 25, 2019.
Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.
Payroll & Bills for March 20, 2019
RC19-083 R. Green moved, B. Fuller seconded the Board hereby approves Voucher 10342 totaling $300,333.83 for payroll of March 20, 2019, and Voucher 10343 totaling $508,761.51 in payment of bills for March 20, 2019. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.
REPORTS
COUNTY COMMISSIONER REPORT
No report.
ROAD COMMISSIONER REPORTS
Commissioner Rod Green Commissioner Rod Green attended the Superior Township and Augusta Township and York Township annual meetings. Commissioner Barb Fuller Commissioner Barb Fuller attended the Superior Township, Augusta Township and York Township annual meetings. Commissioner Doug Fuller Commissioner Doug Fuller asked if we would be lifting weight restrictions soon. Jim Harmon, Director of Operations responded that we are looking at possibly lifting the weight restrictions for Washtenaw County on Monday, April 8th.
DRAFT
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MANAGING DIRECTOR’S REPORT
Sheryl Siddall, Managing Director
The Road Commission will be 100 years old on Sunday, April 7, 2019. We will be having celebration cake on Monday morning, April 8th and cakes will also be delivered to the WCRC yards.
The annual WCRC Spring Luncheon will be held on Thursday, April 25th at the UA190-IBEW252 Hall on Jackson Road. This will be an all-day event for staff for training with a couple of speakers. The main office on Zeeb Road will be closed for the day.
MDOT Safety Grants
MDOT has announced three safety grants that have been awarded for 2020. One grant is for the pedestrian crossing improvements on Hewitt Road near Burns Avenue and two safety grants for two segments along Wagner Road. The first segment between Ann Arbor-Saline Road and Liberty Road, which includes center line rumbles, improved signage and the installation of a left turn lane at Waters Road.
The second segment from Liberty Road up to Huron River Drive includes durable pavement markings, signal improvements at Dexter-Ann Arbor Road and improved signage.
OPERATIONS REPORT
Jim Harmon, Director of Operations
• Jim Harmon reported that the crews are doing a lot of routine maintenance and road patching on gravel and paved roads with the spring thaw.
• Boom mowing is ongoing, five boom mowers are in service. • The 2019 Operations Department Road Program was distributed to the Board. • 2019 Township Meetings – all township meetings have been scheduled for the year. Jim stated
that the townships have been very accommodating with coordinating meetings and good dialogue.
• We have placed our bulk salt order for next season through MiDeal. The salt will be delivered before next winter.
FINANCE & IT REPORT Dan Ackerman, Director of Finance & IT Michigan Transportation Funds Dan Ackerman provided a review of the fluctuating MTF funds due to errors from the State Treasury Department which is making budgeting difficult. The MTF is currently up 4% to date.
DRAFT
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Finance Report
• Staff is working on the First Quarter Budget information which will be discussed at the April 16th Working Session.
IT Report
• Staff has located a good vendor for digital signage. • Staff will be offering Tech Talks on specific topics that can be reviewed with staff.
ENGINEERING REPORT Matt MacDonell, Director of Engineering
• Construction projects will resume once weight restrictions are lifted.
2022 Local Bridge Program Application Candidates Matt MacDonell stated that the Saline-Milan Road bridge project is the primary replacement project for this year. We are starting design for the Miller Road Bridge replacement for 2020 and looking at the Dennison Road Bridge replacement and preventative bridge maintenance projects in 2021. Nate Murphy provided a presentation on the 2022 Local Bridge Program Applications. ADJOURNMENT
RC19-084 R. Green moved, B. Fuller seconded to adjourn the April 2, 2019 meeting at 2:12 p.m. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.
Douglas E. Fuller, Chair
Sheryl Soderholm Siddall, Deputy Clerk
Minutes Approved: _________________________
DRAFT
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COMMISSIONERS
DOUGLAS E. FULLER CHAIR
BARBARA RYAN FULLER
VICE-CHAIR
RODRICK K. GREEN MEMBER
WASHTENAW COUNTY BOARD OF COUNTY ROAD COMMISSIONERS
555 NORTH ZEEB ROAD ANN ARBOR, MICHIGAN 48103
WWW.WCROADS.ORG TELEPHONE (734) 761-1500
FAX (734) 761-3737
SHERYL SODERHOLM SIDDALL, P.E. MANAGING DIRECTOR
MATTHEW F. MACDONELL, P.E.
DIRECTOR OF ENGINEERING COUNTY HIGHWAY ENGINEER
JAMES D. HARMON, P.E. DIRECTOR OF OPERATIONS
DANIEL D. ACKERMAN
DIRECTOR OF FINANCE & IT
TO: Washtenaw County Board of County Road Commissioners FROM: Sheryl Soderholm Siddall, Managing Director
DATE: April 16, 2019
SUBJECT: Written Communications for April 16, 2019 Board Meeting WRITTEN COMMUNICATIONS ISSUED: April 10, 2019 WHERE: Zeeb Road between Ellsworth Road and Waters Road TOWNSHIP: Lodi WHY: Pave gravel road WHEN: Monday, April 15, 2019 CONTACT: James Hui, Project Manager ISSUED: April 8, 2019 WHERE: Hewitt Road near Burns Avenue TOWNSHIP: Ypsilanti WHY: Pedestrian Improvements project announcement WHEN: 2020 Construction Season CONTACT: Brent Schlack, Assistant Director of Engineering
ISSUED: April 8, 2019 WHERE: Wagner Road from Ann Arbor-Saline Road to Liberty Road Wagner Road from Liberty Road to Huron River Drive TOWNSHIP: Scio and Lodi WHY: Safety Improvement projects announcement WHEN: 2020 Construction Season CONTACT: Brent Schlack, Assistant Director of Engineering
ISSUED: April 5, 2019 WHERE: Pontiac Trail and 7 Mile Road TOWNSHIP: Salem WHY: Roundabout project announcement WHEN: 2020 Construction Season CONTACT: Mark McCulloch, Senior Project Manager ISSUED: April 5, 2019 WHAT: Seasonal Weight Restrictions – Suspended WHERE: Countywide CONTACT: Mark McCulloch, Senior Project Manager - Permits
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RECEIVED: April 4, 2019 FROM: Chuck Tellas, York Township Supervisor WHY: Thank you for Moon Road/Bemis Road Roundabout Response provided by Mark McCulloch, Senior Project Manager – Permits
ISSUED: April 3, 2019 WHAT: Willis Road between Whittaker Road and Tuttle Hill Road TOWNSHIP: Augusta WHY: Guardrail Installation WHEN: Thursday, April 4, 2019 CONTACT: Brent Schlack, Assistant Director of Engineering ISSUED: April 3, 2019 WHAT: Construction information meeting regarding the Zeeb Road Improvement Project WHEN: Thursday, April 11, 2019 WHERE: Washtenaw County Road Commission – Board Room, 555 N. Zeeb Road,
Ann Arbor, MI CONTACT: James Hui, Project Manager
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COMMISSIONERS
DOUGLAS E. FULLER CHAIR
BARBARA RYAN FULLER
VICE-CHAIR
RODRICK K. GREEN MEMBER
WASHTENAW COUNTY BOARD OF COUNTY ROAD COMMISSIONERS
555 NORTH ZEEB ROAD ANN ARBOR, MICHIGAN 48103
WWW.WCROADS.ORG TELEPHONE (734) 761-1500
FAX (734) 761-3737
SHERYL SODERHOLM SIDDALL, P.E. MANAGING DIRECTOR
MATTHEW F. MACDONELL, P.E.
DIRECTOR OF ENGINEERING COUNTY HIGHWAY ENGINEER
JAMES D. HARMON, P.E. DIRECTOR OF OPERATIONS
DANIEL D. ACKERMAN
DIRECTOR OF FINANCE & IT
MEMO TO: Washtenaw County Board of County Road Commissioners
THROUGH: Sheryl Soderholm Siddall, P.E. Managing Director
DATE: April 16, 2019
SUBJECT: NEW BUSINESS ITEMS FOR APRIL 16, 2019 BOARD MEETING
A. CONSENT ITEMS
1. Saline-Milan Road Bridge – MDOT Contract No. 19-5133
Staff is requesting the Board approve the MDOT contract for the Saline-Milan Road structure over the Koch Warner Drain in Section 7 of York Township. The work will consist of a full replacement of the structure, approaches and guardrail. The project is funded through the Local Bridge Program at 95% for construction costs. The 5% local match for the construction costs will be the responsibility of the WCRC. The project has been completed pursuant to MDOT policies and procedures.
PROPOSED MOTION: that upon the recommendation of the Director of Engineering/County Highway Engineer and the concurrence of the Managing Director, the Board hereby approves the MDOT Contract No. 19-5133 Saline-Milan Road Structure over the Koch Drain.
2. Miller Road Bridge – Preliminary Engineering Services
The Board is requested to approve the purchase order for preliminary engineering services with Fishbeck, Thompson, Carr & Huber, Inc (FTCH) for the Miller Road structure replacement over Honey Creek and the Miller Road/Wagner Road roundabout in Section 7 of Scio Township. A Qualified Based Selection (QBS) method was used to select several design consultants for as-needed engineering design services for 2019-2021. The fee proposal provided by FTCH quoted a not to exceed price of $195,700. This fee is reasonable based on the scope of services for this project and past experience with the design of similar structure replacements and roundabout designs. This bridge is funded through the MDOT Local Bridge Program and the roundabout is funded with Surface Transportation Program funds in the 2020 fiscal year.
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PROPOSED MOTION: that upon the recommendation of the County Highway Engineer and the concurrence of the Managing Director, the Board hereby approves the purchase order for preliminary engineering services with Fishbeck, Thompson, Carr & Huber, Inc for the structure replacement of the Miller Road structure over Honey Creek and the Miller Road/Wagner Road Roundabout intersection in Section 7 of Scio Township for a not to exceed cost of $195,700.
3. Edison Avenue Traffic Calming Project – Ypsilanti Township Agreement
Staff is requesting the Board approve the agreement with Ypsilanti Township for designing and administering the construction of nine (9) speed humps on Edison Avenue between Packard Road and Greenside Avenue at the estimated cost of $61,950.00. The cost of the project will be paid for 100% by the Township.
PROPOSED MOTION: that upon the final approval from the Ypsilanti Township Board with the recommendation of the County Highway Engineer and the concurrence of the Managing Director, the Board hereby approves and authorizes the Chair and Managing Director to sign the Ypsilanti Township agreement for the design and administration of the construction of nine (9) speed humps on Edison Avenue between Packard Road and Greenside Avenue at the estimated cost of $61,950.00.
4. Textile Road at Woodland Drive Intersection Project – City of Saline Agreement
Staff is requesting the Board enter into an Agreement with the City of Saline for the preliminary engineering, construction engineering and construction local match costs for the Textile Road at Woodland Drive Intersection Improvement project. The project will construct a roundabout at the intersection, which will include HMA paving, concrete curb and gutter, sidewalk, storm water management system, and the coordination/installation of DTE street lighting. In accordance with the Agreement between the City and WCRC, the City will reimburse WCRC for a portion of all WCRC costs incurred for project’s preliminary engineering, construction engineering and construction local match costs.
PROPOSED MOTION: that upon the recommendation of the County Highway Engineer, and the concurrence of the Managing Director, the Board hereby approves the Agreement between the City of Saline and the Washtenaw County Road Commission for the Textile Road at Woodland Drive Intersection Improvement Project Preliminary Engineering, Construction Engineering and Construction Costs and authorizes the Chair and Managing Director to sign said Agreement.
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5. Chubb Road/ Five Mile Road Improvements – Final Plan Approval
Chubb Road between Five Mile Road and Six Mile Road, and Five Mile Road between Chubb Road and 1,800 feet west of Napier Road are local, gravel roads located in Salem Township. Salem Township approached the Road Commission with the desire to convert Five Mile and Chubb Roads to paved all-season roadways due to high volumes of commercial truck traffic and to eliminate dust issues. Salem Township has committed to paying 100% of the project costs using revenue from their general fund and assessing property owners along both roadways. The total estimated construction cost is $3.1 million. Staff desires to schedule a bid opening for the project on May 8, 2019.
PROPOSED MOTION: that upon the recommendation of the County Highway Engineer and the concurrence of the Managing Director, the Board hereby approves the final plans, specifications and estimate of approximately $3.1 million, for the paving of Chubb Road between Five Mile Road and Six Mile Road, and Five Mile Road between Chubb Road and Napier Road, located in Sections 21, 22, 27 & 28 of Salem Township.
6. 2019 Ann Arbor Township Agreement
This agreement for Ann Arbor Township includes three solid applications with an optional fourth application of contract brine on all certified, unpaved local roads throughout the township. The total estimated cost of the agreement is $20,907.20 with the estimated township share being $10,453.60 (see attached agreement).
PROPOSED MOTION: that upon the recommendation of the Director of Operations, and the concurrence of the Managing Director, the Board hereby approves and authorizes the Chair and the Managing Director to sign the 2019 Ann Arbor Township Agreement with the Township’s estimated share being $10,453.60.
7. 2019 Augusta Township Agreement
This agreement for Augusta Township includes two solid applications of contract brine on all certified, unpaved local roads throughout the township. The total estimated cost of the agreement is $36,286.88 with the estimated township share being $18,143.44 (see attached agreement).
PROPOSED MOTION: that upon the recommendation of the Director of Operations, and the concurrence of the Managing Director, the Board hereby approves and authorizes the Chair and the Managing Director to sign the 2019 Augusta Township Agreement with the Township’s estimated share being $18,143.44.
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8. 2019 Dexter Township Agreement
This agreement for Dexter Township includes three solid applications of Kaiser Well brine on all certified, unpaved local roads throughout the township. The total estimated cost of the agreement is $29,062.44 with the estimated township share being $14,531.22 (see attached agreement).
PROPOSED MOTION: that upon the recommendation of the Director of Operations, and the concurrence of the Managing Director, the Board hereby approves and authorizes the Chair and the Managing Director to sign the 2019 Dexter Township Agreement with the Township’s estimated share being $14,531.22.
9. 2019 Lima Township Agreement
This agreement for Lima Township includes one solid application Kaiser Well brine on all certified, unpaved local roads throughout the township, a second application of 30,000 gallons on various certified unpaved local roads as mutually agreed upon, and an additional 3,400 gallons applied on Wylie Road and McKinley Road; limestone resurfacing on Gross Road and Trinkle Road; and township-wide drainage improvements. The total estimated cost of the agreement is $230,961.86 with the estimated township share being $184,237.86 (see attached agreement).
PROPOSED MOTION: that upon the recommendation of the Director of Operations, and the concurrence of the Managing Director, the Board hereby approves and authorizes the Chair and the Managing Director to sign the 2019 Lima Township Agreement with the estimated Township share being $184,237.86.
10. 2019 Lodi Township Agreement
This agreement for Lodi Township includes three solid applications of contract brine on all certified, unpaved local roads throughout the township. The total estimated cost of the agreement is $48,877.74 with the estimated township share being $24,438.87 (see attached agreement).
PROPOSED MOTION: that upon the recommendation of the Director of Operations, and the concurrence of the Managing Director, the Board hereby approves and authorizes the Chair and the Managing Director to sign the 2019 Lodi Township Agreement with the Township’s estimated share being $24,438.87.
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11. 2019 Lyndon Township Agreement
This agreement for Lyndon Township includes three solid applications of Kaiser Well brine on all certified, unpaved local roads throughout the township. The total estimated cost of the agreement is $34,969.44 with the estimated township share being $17,484.72 (see attached agreement).
PROPOSED MOTION: that upon the recommendation of the Director of Operations, and the concurrence of the Managing Director, the Board hereby approves and authorizes the Chair and the Managing Director to sign the 2019 Lyndon Township Agreement with the Township’s estimated share being $17,484.72.
12. 2019 Saline Township Agreement
This agreement for Saline Township includes three solid applications of contract brine on all certified, unpaved local roads throughout the township. The total estimated cost of the agreement is $31,231.92 with the estimated township share being $15,615.96 (see attached agreement).
PROPOSED MOTION: that upon the recommendation of the Director of Operations, and the concurrence of the Managing Director, the Board hereby approves and authorizes the Chair and the Managing Director to sign the 2019 Saline Township Agreement with the Township’s estimated share being $15,615.96.
13. 2019 York Township Agreement
This agreement for York Township includes three solid applications of contract brine on all certified, unpaved local roads throughout the township. The total estimated cost of the agreement is $30,490.86 with the estimated townships share being $15,245.43 (see attached agreement).
PROPOSED MOTION: that upon the recommendation of the Director of Operations, and the concurrence of the Managing Director, the Board hereby approves and authorizes the Chair and the Managing Director to sign the 2019 York Township Agreement with the Township’s estimated share being $15,245.43.
14. 2019 York Township Second Agreement
This second agreement for York Township includes ditching and berming on Fosdick Road and Crane Road; and limestone resurfacing on Maple Road. The total estimated cost of the agreement is $324,100.00 with the estimated township share being $270,809.43 (see attached agreement).
PROPOSED MOTION: that upon the recommendation of the Director of Operations, and the concurrence of the Managing Director, the Board hereby approves and authorizes the Chair and the Managing Director to sign the 2019 York Township Second Agreement with the Township’s estimated share being $270,809.43.
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15. 2019 Prescription Safety Eyewear Policy
To provide guidelines regarding the purchase of prescription safety eyewear for employees of Washtenaw County Road Commission (WCRC) who require prescription safety eyewear tailored to their personal prescriptions, the Human Resources Manager is proposing the new Prescription Safety Eyewear Policy.
PROPOSED MOTION: that upon the recommendation of the Human Resources Manager, and with the concurrence of the Managing Director, the Board hereby approves the Prescription Safety Eyewear Policy.
16. Munger Road – Road Closure
Staff is requesting the Board approve the road closure of Munger Road south of Michigan Avenue in Pittsfield Township for the road to be open cut to repair a sanitary sewer structure owned Ypsilanti Community Utility Authority. Area residents and motorists will be temporarily impacted during the repair of the structure and a detour route will be posted. No through traffic will be allowed, however access for residents within the closure will be maintained. The duration of the road closure is scheduled to be approximately eight days. However, please be advised that due to weather conditions, the duration is tentative and subject to change. A Media Advisory will be issued prior to the road closure. Pursuant to the adopted “Procedures & Regulations for Permit Activities” the Board of County Road Commissioners must authorize the closure of roads under its jurisdiction.
PROPOSED MOTION: that upon the recommendation of the County Highway Engineer and the concurrence of the Managing Director, the Board hereby approves the closure of Munger Road just south of Michigan Avenue in conjunction with the permitted repair to the existing sanitary structure.
17. ALDI – Road Improvement Agreement
Staff is requesting the Board to approve and authorize the Managing Director to sign the Road Improvement Agreement (RIA) between the Washtenaw County Road Commission and ALDI, Inc., a Michigan incorporated company, in connection with the development of a grocery store located on Carpenter Road in Section 12 of Pittsfield Township. The RIA states ALDI, Inc. shall construct and pay for a mast arm traffic signal and driveway approach at Carpenter Road and their proposed driveway approach.
PROPOSED MOTION: that upon the recommendation of the County Highway Engineer and concurrence of the Managing Director, the Board hereby approves and authorizes the Managing Director to sign the Road Improvement Agreement between the Washtenaw County Road Commission and ALDI, Inc. in connection with the development of a grocery store located on Carpenter Road, Section 12 of Pittsfield Township.
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18. Local Bridge Funding Applications
The Local Bridge Program funding applications are due to the Michigan Department of Transportation by May 1, 2019. The selected bridges will be funded for the 2022 fiscal year. Each agency requesting funding is limited to five (5) applications. To be eligible for bridge funds, the structure must meet the definition of a bridge, which is defined as a structure with a total clear span length of 20 feet.
Staff is requesting the Board approve the proposed five (5) applications to submit for funding through the Local Bridge Program (LBP) for the following structures:
1. Str 10968 Willis Road over Paint Creek (On-System Replacement Funding) 2. Str 10982 Plymouth Road over Fleming Creek (On-System Replacement Funding) 3. Str 11002 Stony Creek Road over Paint Creek (On-System Rehabilitation) 4. Str 11034 Martz Road over Paint Creek Repeat Application (On-System Rehabilitation) 5. Bundle of bridges for Preventative Maintenance:
a. Str 10976 Geddes Road over Fleming Creek (On-System PM) b. Str 10979 Jackson Ave over Mill Creek (On-System PM) c. Str 10983 Plymouth Road over Fleming Creek (On-System PM) d. Str 11004 Whittaker Road over Paint Creek (On-System PM) e. Str 11005 Whittaker Road over Paint Creek (On-System PM)
The Road Commission believes the above listed bridges have the highest chance of being selected for funding in the 2022 fiscal year. The Local Bridge Program will fund 95% of the construction costs of the selected bridges. The Road Commission would be responsible for the design, right-of-way, construction engineering and the local match for the construction costs. If the bridge is located on a local road, the Township or other local source would be responsible for sharing 50% of the local costs with the Road Commission.
Prior to the May 1, 2019 deadline, a current certified Board resolution, signed and dated, supporting the projects will need to be submitted with each bridge funding application.
PROPOSED MOTION: that upon the recommendation of the County Highway Engineer and the concurrence of the Managing Director, the Board hereby approves the submittal of five (5) applications to the Local Bridge Program to seek funding for the following bridges:
1. Str 10968 Willis Road over Paint Creek (On-System Replacement Funding) 2. Str 10982 Plymouth Road over Fleming Creek (On-System Replacement Funding) 3. Str 11002 Stony Creek Road over Paint Creek (On-System Rehabilitation) 4. Str 11034 Martz Road over Paint Creek Repeat Application (On-System
Rehabilitation) 5. Bundle of bridges for Preventative Maintenance:
a. Str 10976 Geddes Road over Fleming Creek (On-System PM) b. Str 10979 Jackson Ave over Mill Creek (On-System PM) c. Str 10983 Plymouth Road over Fleming Creek (On-System PM) d. Str 11004 Whittaker Road over Paint Creek (On-System PM) e. Str 11005 Whittaker Road over Paint Creek (On-System PM)
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19. Payroll & Bills for April 3, 2019
Staff is requesting the Board to approve the payment of payroll and bills for April 3, 2019.
PROPOSED MOTION: the Board hereby approves Voucher 10344 totaling $298,899.35 for payroll of April 3, 2019, and Voucher 10345 totaling $1,124,673.06 in payment of bills for April 3, 2019.
B. ACTION ITEMS
1. Pittsfield Glen Condominiums, Pittsfield Township – Relinquishment of Public Road Easements
The Pittsfield Glen Condominiums, located near the northwest corner of Platt Road and Textile Road in Pittsfield Township, was originally proposed as a public road development. Easements dedicating road right of way to WCRC were recorded in 2005. None of the roads internal to Pittsfield Glen have been constructed. The current owner of Pittsfield Glen, Pittsfield General Development, LLC, is in the process of amending documents as required by local ordinance so all roads become private. Staff has no objections to these roads becoming private. Staff requests that the Board relinquish the public’s interest in those public road easements which have not been constructed nor certified as public within the development.
PROPOSED MOTION: that upon the recommendation of the County Highway Engineer and the concurrence of the Managing Director, the Board hereby approves the attached resolution to relinquish interest in a public road easement associated with Pittsfield Glen Condominium.
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WASHTENAW COUNTY ROAD COMMISSION
TOWNSHIP/STAFF REPORT – January 15, 2019
For the period of December 24, 2018 thru January 6, 2019
TOWNSHIP REPORT OPERATIONS REPORT
MAINTENANCE Scraping of gravel roads and patching of paved roads were performed throughout the county. In addition, the following maintenance activities were performed in individual townships: AUGUSTA TOWNSHIP Limestone Patch – Macey Road, McKean Road, Tuttle Hill Road: 75 tons
BRIDGEWATER TOWNSHIP Limestone Patch – Arkona Road, Bemis Road, Braun Road, Case Road, Fisk
Road, Macon Road, Wallace Road, Wilbur Road: 229 tons Swept Intersections – Austin Road
DEXTER TOWNSHIP Limestone Patch – Fleming Road, McGuiness Road, Riker Road, Stinchfield
Woods Road, Waterloo Road: 41 tons Street Sweeping – Dexter Townhall Road, Hankerd Road, Island Lake Road,
N Territorial Road, Stofer Road FREEDOM TOWNSHIP Boom Mow – Altenbrent Road, Esch Road Gravel Patch – Boettner Road, Eisman Road, Ernst Road, Esch Road,
Hieber Road, Koebbe Road, Saline Waterworks Road, Spies Road: 47 tons Limestone patch – Eisman Road, Ellsworth Road, Ernst Road, Esch Road,
Hieber Road, Koebbe Road, Parker Road, Rentz Road, Saline Waterworks Road, Schneider Road, Spies Road, Waters Road, Weber Road: 61 tons
Swept Intersections – Esch Road, Koebbe Road, Pleasant Lake Road, Schneider Road
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LIMA TOWNSHIP Boom Mow – Dancer Road, Guenther Road, Jerusalem Road, Liberty Road,
Loeffler Road, Peckins Road, Sager Road, Waltrous Road Built Approach Ramps – Dexter-Chelsea Border-to-Border Trail Limestone Patch – Lima Center Road, Sager Road, Trinkle Road: 20 tons Limestone Patch Shoulders – S Freer Road: 3 tons Placed Bridge Abutments – Dexter-Chelsea Border-to-Border Trail Street Sweeping – Dexter-Chelsea Road, Guenther Road, Old US-12, Scio Church
Road, Wylie Road LODI TOWNSHIP Boom Mow – Saline Waterworks Road Gravel Patch – Weber Road: 15 tons Limestone Patch – Alber Road, Dell Road, Ellsworth Road, Gensley Road,
Saline Waterworks Road, Textile Road, Zeeb Road: 85 tons LYNDON TOWNSHIP Gravel Patch – Mester Road: 6 tons Limestone Patch – Goodband Road, N Lake Road, Osius Road, Roepke Road:
31 tons Street Sweeping – Hadley Road, N Territorial Road, Waterloo Road
MANCHESTER TOWNSHIP Boom Mow – Ayres Highway, Bowens Road, Lemm Road, Mulvaney Road,
Schleweis Road, Sharon Hollow Road, Tracey Road, Wellwood Road Drainage and Backslopes – Hudson Road, Lemm Road Fallen Trees – Ayres Highway Gravel Patch – English Road, Herman Road, Kirk Road, Noggles Road,
Wolff Road: 61 tons Limestone Patch – Burtless Road, Mahrle Road, Noggles Road, Sharon Hollow
Road, Tracey Road, Wolff Road, Wellwood Road: 142 tons NORTHFIELD TOWNSHIP Boom Mow – N Territorial Road Limestone Patch – Ash Road, Birch Drive, Earhart Road, Eight Mile Road,
Elizabeth Street, Five Mile Road, Forest Road, Garfield Drive, Joy Road, Kearney Road, Leland Road, Lincoln Drive, Nollar Road, Northfield Church Road, Phlox Drive, Service Drive, Six Mile Road, Spencer Road, Trudy Lane, Walnut Drive: 287 tons
PITTSFIELD TOWNSHIP Brush Removal – Warner Road Limestone Patch – Bemis Road, Carlton Street, Crystal Drive, Dayton Drive,
Diamond Street, Fresno Lane, Hawks Road, Iris Lane, Merritt Road, Oakdale Drive, Poppy Lane, Ruby Street, Seminole Street: 104 tons
Roadside Debris – State Road
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SALEM TOWNSHIP Boom Mow – Dixboro Road, N Territorial Road, Pontiac Trail Fallen Trees – Pontiac Trail Limestone Patch – Dixboro Road: 17 tons
SALINE TOWNSHIP Boom Mow – Drainage and Backslopes – Hack Road Fallen Trees – Braun Road, Macon Road Limestone Patch – Abel Road, Arkona Road, Braun Road, Case Road, Feldkamp
Road, Hack Road, James Drive, Joanna Court, Johnson Road, Klager Road, Macon Road, Marion Road, Roehm Road, Willow Road: 672 tons
Repaired Washout – Hack Road SCIO TOWNSHIP Boom Mow – Huron River Drive, Wagner Road Limestone Patch – Cedar Ridge Drive, Liberty Road, Park Road, Staebler Road:
56 tons Swept Intersections – Beechwood Boulevard, Dino Drive, Enterprise Drive,
Fletcher Road, Jackson Road, Lima Center Road, Luick Drive, Old US-12 Road, Parkland Plaza Drive, Staebler Road, Steinbach Road
SHARON TOWNSHIP Boom Mow – Sharon Hollow Road Cut Trees – Below Road, Easudes Road, Sylvan Road, Walker Road Gravel Patch – Bethel Church Road, Grass Lake Road, Hashley Road, Kendall
Road, Lehman Road, Parr Road, Peckins Road, Sharon Hollow Road, Sharon Valley Road, Sylvan Road, Waldo Road, Walker Road, Washburne Road, Wingate Road: 70 tons
Limestone Patch – Bethel Church Road, Hayes Road, Heim Road, Kendall Road, Lehman Road, Parr Road, Sharon Valley Road, Washburne Road: 39 tons
Swept Intersections – Sharon Valley Road, Sylvan Road SUPERIOR TOWNSHIP Boom Mow – Gotfredson Road Culvert Failure – Berry Road Cut Trees – Chalmers Drive, Huron River Drive Fallen Trees – Gale Road, Geddes Road Limestone Patch – Berry Road, Cherry Hill Road, Leforge Road, Stommel Road:
85 tons SYLVAN TOWNSHIP Boom Mow – Hoppe Road Limestone Patch – Conway Road, Hayes Road, Sibley Road: 10 tons Street Sweeping – Bush Road, Cavanaugh Lake Road, Glazier Road, Kalmbach
Road, Mushbach Road, Old US-12 Road, Ridge Road, Sibley Road
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WEBSTER TOWNSHIP Gravel Patch – Base Lake Drive, Chamberlin Road, Donovan Road, Farrell Road,
Huron River Drive, Jennings Road, Joy Road, Merkel Road, Northfield Church Road, Stein Road, Strawberry Lake Road, Zeeb Road: 43 tons
Limestone Patch – Barker Road, Base Lake Drive, Chamberlin Road, Donovan Road, Huron River Drive, Leach Lane, Merkel Road, Merrill Road, Strawberry Lake Road, Zeeb Road: 43 tons
YORK TOWNSHIP Boom Mow – Bemis Road, Carpenter Road, Moon Road, Platt Road, Stony Creek
Road, Willis Road Cut Trees – Ridge Road Limestone Patch – Arkona Road, Day Road, Hack Road, Judd Road, Maple Road,
Mooreville Road, Petersburg Road, Warner Road: 632 tons Roadside Debris – Ridge Road
YPSILANTI TOWNSHIP Culvert Installation – Canyon Drive, Merritt Road, Tyler Road Cut Trees – Bomber Avenue, Share Avenue, Wharton Street, Wiard Road Drainage and Backslopes – Merritt Road Fallen Trees – Morgan Road, Whittaker Road, Wiard Road Limestone Patch – Bemis Road, Ellis Road, Merritt Road, Morgan Street, Munger
Road, Tuttle Hill Road: 677 tons Repaired Guardrail – Martz Road Repaired Mailbox – Holmes Road
WINTER MAINTENANCE Crews Responded – 2 times Total Salt Used – 96 tons Total Abrasives Used – 12 tons Total Brine Used – 80 gallons
NESC REPORT Warranty work is on-going. SHOP REPORT Shop Repairs New Tire Installation – 9 tires Tires Repaired – 5 tires Vehicles Serviced – 6 Vehicles Serviced by Suburban Chevrolet – 0 Work Orders Completed – 38
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Equipment Repair Note: Performed several electrical repairs and repaired two DMI’s. Mower 1149 – Replaced starter solenoid Mower 1891 – Welded patches on bottom of deck Truck 123 – Installed computer stand Truck 173 – Replaced front brakes Truck 212 – Installed two running boards Truck 240 – Replaced front engine cover Truck 326 – Removed worn out scraper and installed good used one Truck 378 – Replaced 2 brake chambers
BUILDING & GROUNDS REPORT Yard One Janitorial and recycling Monthly maintenance checks Brine system wiring maintenance Parking garage wiring maintenance Office furniture relocating Lawn maintenance Fuel system repairs Bathroom renovations
Yard Two Plumbing repairs Installed brine transfer pump plumbing and wiring Repaired rapid unit Repaired power washer Repaired garage lights
Yard Four Replaced sump pump in brine retention Plumbing repairs Replaced rope on flag pole
Yard Six Worked on Co2 monitor and METASYS system
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PERMITS – 2019 FIRST QUARTER REPORT
2019 YTD as of March 31st FY2018 Totals
Right-of-Way Permit Applications = 187 1,115
Right-of-Way Permits Issued = 195 940 Residential Permits 34 278 Commercial Permits 33 124
Utility Permits 118 419 Miscellaneous Permits 10 119
Transportation Permits Issued = 728 2,063
Permit Staff Review & Inspection Charges = $ 64,542 $ 270,662
451 000 Utility Lic / Permit Fees $ 42,355 $ 90,695 452 001 Comm Drive Lic/Perm & Rev Fees $ 5,200 $ 28,100 452 002 Non-Comm Drive Lic/Perm Fee $ 4,340 $ 26,000 453 000 Other Construction in Road ROW $ 750 $ 9,300 455 000 Transportation $ 58,050 $ 130,902
Permits Application Fees Collected = $ 110,695 $ 284,997
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TRAFFIC AND SAFETY – 2019 FIRST QUARTER REPORT
FY 2018 Totals 2019 YTD Q1 Q2 Q3 Q4
39 Annual Service = 20 20 198 Trouble Call = 45 45 10 Housekeeping = 5 5 17 Const. Projects = 0 0 54 T&S Projects = 2 2
5260 Miss Dig Requests Received = 500 500
SIGN SHOP- QUARTERLY REPORT FY 2018 Totals 2018 YTD Q1 Q2 Q3 Q4
454 New Sign Installation = 147 147 1875 Signs Replaced = 329 329 43 Signs Repaired/Relocated = 17 17
331 Signs Removed = 47 47 MEETINGS ATTENDED 3/26 A. Lape attended the Homeland Security Task Force meeting held at the
Emergency Operations Center in Ann Arbor
4/3 S. Siddall, J. Harmon, M. Mastie, A. Lape, and Commissioners B. Fuller and R. Green attended the 2019 Ann Arbor Township Local Road Program Meeting held at the Township Hall
4/4 S. Siddall, J. Harmon, R. Freeman, and Commissioners D. Fuller and R. Green attended the 2019 Bridgewater Township Local Road Program Meeting held at the Township Hall
4/5 S. Siddall, J. Harmon, A. Lape, E. Kizer, and Commissioners D. Fuller and B. Fuller attended the 2019 Northfield Township Local Road Program Meeting held at WCRC in Conference Room 200
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