washington state wsmgma 2020 conference · custom sponsorship includes: company name and logo on...

Advancing Washington’s Health Care Leaders

Human ResourceManagement

OperationsManagement

FinancialManagement

Risk & ComplianceManagement

Patient-CenteredCare

OrganizationalGovernance

WASHINGTON STATE

WSMGMA 2020 Conference

April 26-28, 2020Skamania Lodge, Stevenson, WA

EXHIBITOR & SPONSOR PROSPECTUS




FinancialManagement





April 26-28, 2020 • Skamania Lodge, Stevenson, WA

Make a statement by aligning your company with our organization. As an Affiliate Member you also reap the unique benefits of networking access, industry news and information, discounts on events. Being an Affiliate Member in our organization is not just a title; it’s a pathway to success. Annual dues are $595.

Affiliate Member Benefits:• VendorAffiliateMarketplaceListing

Washington State MGMA members can easily access your listing from the “Vendor Affiliate Marketplace” on this website.

• ComplimentaryWebsiteAdvertising Your logo and url link will be included in a slideshow widget on every page of the WSMGMA website.

•MembershipListserv Upon joining, you’ll be subscribed to the exclusive, members-only listserv, an email forum intended to facilitate dialogue and idea sharing among WSMGMA members about current practice management issues.

• NewsletterSubscription Distributed monthly, the Update is the best way to learn more about issues that affect medical practice professionals in Washington State.

• ListingintheWashingtonStateMGMANewsletter Your business listing will be included in the next Washington State MGMA Update newsletter the month after you join or renew.

• Call-InReferrals When medical group managers and administrators contact the WSMGMA office for information on consultants, services, and products, they will be referred to Vendor Affiliate Marketplace.

• NewsletterContributions Washington State MGMA Vendor Affiliate Members may submit newsletter contributions for consideration in the Washington State MGMA Update.

WSMGMA 2020 ConferenceApril 26-28, 2020 • Skamania Lodge, Stevenson, WA

The EventThe Washington State MGMA Annual Conference offers both general sessions and breakout sessions for practice administrators and medical group managers. It features top-notch speakers and materials, along with valuable networking opportunities. Participants will be updated on future trends and projected changes in healthcare delivery and their potential impact on physician practices. Plan to participate in this unique event that is tailored to Advance Washington State’s Healthcare Leaders.

The AttendeesAttendee demographics are diverse and comprised of decision-makers and leaders including administrators, managers, supervisors, faculty, students and other healthcare professionals representing practices of all sizes and specialties.

NetworkingWhile the meeting will be packed with valuable and entertaining presentations, the on-site meal functions and networking breaks will provide an all-too-rare opportunity for attendees to catch-up with old acquaintances and make new ones. The two breakfasts, two networking breaks, and a welcome reception will be held in the exhibit area, while the luncheon will be enjoyed in the neighboring ballroom. Everyone appreciates the food and the fellowship associated with these events. Exhibitors are encouraged to attend the meals and receptions with our conference attendees for additional networking time and exposure.

Exhibit Hall8’ x 10’ booths will be available. Booths include full pipe and drape, a 6’ table, signage, two chairs, and a wastebasket. Booth fee includes two complimentary representatives. Additional representatives may participate for an additional charge. Your booth fee also includes a pre and post conference attendee list in Excel format. All exhibit spaces are assigned on a first come, first serve basis with priority given to Conference Sponsors.

Meeting OpportunitiesYou have several options to consider in our 2020 Conference. We encourage your to look at the inclusive Platinum, Gold, Silver and bronze sponsorship packages to maximize your participation and interaction with Washington State MGMA. The Exhibitor Package option also offers man valuable opportunities for your company to network with our members.


EXHIBITSExhibit Fees and Payment$1,100 for affiliate members

$1,700 for non-members

Take advantage of or early bird special!

$100 discount if payment is received by December 31, 2019.

Your Fee Includes8x10 pipe/drape booth, two booth representatives, one draped table, two chairs, wastebasket, and ID sign. Exhibitors shall not sublet, assign, or share their booth space with any other company.

Face Time with ParticipantsExhibitors are part of the conference schedule of events: two continental breakfasts, one lunch, a welcome reception, two breaks, and the social event on Monday night.

Additional representatives can register for the conference for a fee of $250 each. If your booth reps are working in shifts with only two persons at any one time, additional payment is not necessary unless you want to send additional representatives to attend any of the conference functions.

Exhibit Fees & Payment Applications must be submitted with payment IN FULL for space rental charges. Applications received without such payment will not be processed, nor will space assignments be made. The booth rental fee is $1,100 for affiliate members and $1,700 for non-members. Take advantage of or early bird special! Companies will receive a $100 discount if payment is received by December 31, 2019.

To apply for an exhibit space, please complete the application form and mail, with your payment, to Washington State MGMA, 1527 Gause Blvd., STE 105, Slidell, LA 70458. Your company name, as listed on the contract, will be used for your booth sign and program listing.

Cancellation PolicyA cancellation fee of $350 per booth will be charged to exhibitors who cancel prior to Friday, February 7, 2020. Cancellation after Friday, February 7, 2020 or failure to occupy space obligates the exhibitor to full payment and Washington State MGMA reserves the right to re-sell the booth space.




FinancialManagement





April 26-28, 2020 • Skamania Lodge, Stevenson, WA

SPONSORSHIP LEVELSSponsorship Benefits Platinum (1)

$10,000

Gold (2)

$6000

Silver (3)

$4000

Bronze (5)

$2500

Complimentary Conference Registrations

3 3 2 1

Complimentary Exhibit Booth yes yes yes 15%

Opportunity to Welcome and Address Conference Attendees

yes yes Recognition from Conference Podium

Recognition from Conference Podium

Complimentary Banner Ads in Monthly E-Newsletter

12 issues 8 issues 6 issues 3 issues

Use of Washington State MGMA sponsor level in company promotions

yes yes yes yes

Annual Conference General Session Sponsorship

Yes

$1500 value

Yes

$1500 value

Recognition in all printed materials promoting that Annual Conference, including signage

yes yes yes yes

Pre and Post List of Attendees yes yes yes yes

Percent discount on Custom Sponsorship opportunity

25% 20% 15% 10%

Choice of booth space yes yes yes yes

Sponsor Designation on Badge yes yes yes yes


Custom SponsorshipIncludes: Company name and logo on conference item, Recognition in the Final Conference Program, Event Poster displaying event sponsors, Company listing on WSMGMA website

• Conference Bag - $2500• Audio/Visual Sponsorship for General or Breakout Sessions Speakers - $1250• Lanyards - $1500• Blanket Scarf - $1500• Stuffers - $450

Education SponsorshipIncludes: Recognition in the Final Conference Program, Event Poster displaying event sponsors, Company listing on WSMGMA website

Keynote Speaker - $5000• Introduce a Keynote Speaker

Breakout Sessions - $500/each• Your organization/representative will be recognized at the session.

Event SponsorshipIncludes: Recognition in the Final Conference Program, Event Poster displaying event sponsors, Company listing on WSMGMA website

• Continental Breakfast Sponsorship - $750 (2)• Breaks Sponsorship - $500 (3)• Lunch Sponsorship - $3000 • Kick-Off Reception - $1000 (4)• Social Event – $2500 (3)

Exhibitor Door PrizesExhibitor door prizes will be presented during the final break with Exhibitors on Tuesday. These will be drawn prior to the event from the business cards that you will collect from those attendees who visit your booth. Attendees will make rounds to see if they’ve won and to collect their prizes. Note that Skamania Lodge prohibits the raffling/giveaway of alcohol of any type.


Exhibitor ContractCompany Name: __________________________________________________________________________________________

Contact person to who confirmation and additional information and notices should be sent (Please print clearly)

Name __________________________________________________________________________________________________

Address _________________________________________________________________________________________________

City/State/Zip ____________________________________________________________________________________________

Telephone____________________________________________ Fax _______________________________________________

Email________________________________________________ URL _______________________________________________

Contact person for LISTING in printed material, including exhibitor roster (Please print clearly)

Name __________________________________________________________________________________________________

Address _________________________________________________________________________________________________

City/State/Zip ____________________________________________________________________________________________

Telephone____________________________________________ Fax _______________________________________________

Email________________________________________________ URL _______________________________________________

Description of product or services (35-50 words maximum) _______________________________________________________

________________________________________________________________________________________________________

Product/Service Categories (please check only two categories)

o Coding product/services o Insurance o Financial: Accounting Collectionso Consulting o Patient Education supplies/services o Recruitmento Claims Submission o Patient Communications o Release of Informationo Drug/Pharmaceuticals o Professional Medical Group Services o Revenue Cycle Managemento HER o Professional Liability Insurance Carrier o Software: Information systems/coding/ARo Files/Records Managemento Other

Are you a new exhibitor? ____yes ____no Who referred you? _________________________________________________

List any company you wish to be near _________________________________________________________________________

List any companies you do not wish to be near __________________________________________________________________

Booth Representatives

Rep. 1 Name _________________________________________ Email: ______________________________________________

Ph: _______________________________________ Attending: ____Welcome Reception ____4/27 Lunch ____Social Event

Rep. 2 Name _________________________________________ Email: ______________________________________________

Ph: _______________________________________ Attending: ____Welcome Reception ____4/27 Lunch ____Social Event


Sponsorship Exhibit Feeo $1,100 for affiliate memberso $1,700 for non-memberso $1,000/$1,600 if paid by December 31, 2019

Sponsorshipo Platinum $10,000o Gold $6,000o Silver $4,000o Bronze $2500

Custom Sponsorshipo Conference Bag - $2500o Audio/Visual Speakers - $1250o Lanyards - $1500o Blanket Scarf - $1500o Stuffers - $450

Education Sponsorshipo Keynote Speaker - $5,000o Breakout Session - $500/each

Event Sponsor

April 26o Kick-Off Reception - $1,000/eacho Kick-Off Reception - $1,000/eacho Kick-Off Reception - $1,000/eacho Kick-Off Reception - $1,000/each

April 27o Continental Breakfast - $750o Morning Break - $500o Afternoon Break $500o Lunch Sponsor - $3,000o Social Event - $2,500/eacho Social Event - $2,500/eacho Social Event - $2,500/each

April 28o Continental Breakfast - $750o Morning Break - $500

Company Rep 1

Name ____________________________________________

Email ____________________________________________

Cell # ____________________________________________

Company Rep 2

Name ____________________________________________

Email ____________________________________________

Cell # ____________________________________________

Other Donation: ____________________________

___Yes, I will provide a door prize.

Payment

Exhibit Fee: _________________

Sponsorship: __________________

Custom Sponsorship: ___________________

Education Sponsorship: ___________________

Event Sponsor: ___________________

Additional Booth Rep: __________________

(Email additional booth rep name to [email protected])

(Registration: $250/rep): _____________________

Total Enclosed: _____________________

Questions: Contact Mary Jane at 985-640-5267

or [email protected]

Completed form and payment should accompany this application.

WASHINGTON STATE

washington state wsmgma 2020 conference · custom sponsorship includes: company name and logo on...

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