File No: I-14012/8/2015-DM 27 Sept. 2017

QUOTATION INVITED

Sealed competitive quotations under two bid system are invited from

reputed interior decorators / Contractors having proven track record in the

field, for undertaking the work of furnishing and interior decoration of Coir

Board Showroom & Sales Depot located at B-25/4A, Hanumanpura,

Ward Bhelupura, Post office – Bhelupura, VARANASI-221010, U. P.

The details of Design and Tender schedules and relevant terms and

conditions are available on the Board’s website: www.coirboard.gov.in

The quotations in two bid system should reach the Manager, Coir Board

SR&SD, B-25/4A, Hanumanpura, Ward Bhelupura, Post office –

Bhelupura, VARANASI-221010, U. P. in sealed cover

superscribed “Quotation for interior decoration” on or before 3.00

PM on 23.10.2017. The quotations will be opened on the same day, at

3.30 p.m. in the presence of bidders present, if any. The Secretary, Coir

Board reserves the right to accept or reject any or all the quotations without

assigning any reason, whatsoever.

Sd/-

SECRETARY

2

Terms and Conditions and other Important aspects for submission of

bids for interior decoration of Coir Board Showroom & Sales Depot located at B-

25/4A, Hanumanpura, Ward Bhelupura, Post office – Bhelupura,

VARANASI-221010, U. P.

1. The quotations should be submitted in two bid system ie. Technical Bid and Financial

Bid, in separate sealed covers.

2. The Technical bid and financial bid in separate sealed covers shall be put in a large

cover, superscribing “Quotation for Interior Decoration of Varanasi Showroom.

3. The time for completion of the work is 1 month.

4. The bids should be addressed to the Manager, B-25/4A, Hanumanpura, Ward Bhelupura, Post office – Bhelupura, VARANASI-221010, U. P.

5. The Name and complete address of the Tenderer shall be mentioned on the left hand

bottom portion of all the covers.

6. The cover containing Technical Bid, superscribed “Technical Bid for the work of interior

decoration of Coir Board Showroom, Varanasi” shall contain the following:

a) EMD for an amount of Rs.25,000/- (Rupees twenty five thousand only) in the

form of DD, drawn in favour of Secretary, Coir Board payable at Ernakulam,

(Firms under Central Purchase Committee and firms registered under NSIC/

MSME are exempted from submitting EMD. Copy of the certificate proving their

registration details should be attached). Copies of document proving past

experience in carrying out similar work.

b) The bid shall be prepared legibly and neatly. All pages of the bid shall be page

numbered and signed by the person or persons who shall be the authorized

signatory of the bid.

c) Copies of documents proving financial and manpower capabilities and also the

descriptions about the creative crew.

d) Valid Goods and GST registration number and copy of the Income tax PAN card

should be included.

7. The cover containing Financial Bid, superscribed “Financial Bid for the work of Interior

Decoration of Coir Board Showroom, Varanasi” shall contain the total amount quoted (in

the given format only) for carrying out the work. The rates shall be all inclusive of Duties

and taxes, if any, shall be indicated as separate elements with percentage applicable.

8. The design provided by the Board will be the basis for submitting the quotation.

9. The payments will be effected by the Board in Instalments based on the progress of the

work. Advance, if any, demanded by the Contractor shall be released up to 30% of the

value of the contract on the strength of Bank Guarantee for equal amount in the

3

acceptable form issued by a Scheduled Bank. Payments upto 60%, inclusive of the

advance, of the total consideration for the work, can be released on request, based on

the inspection and certification of the progress of the work by a duly appointed official

Committee of the Board. The balance amount will be released on satisfactory

completion of the work in all respects.

10. Income tax and other taxes as per rules as applicable will be deducted by the Board at

every stage of release of payment.

11. Any Tender received by Coir Board after the due date & time for submission of Tender

prescribed by Coir Board will be rejected and / or returned unopened.

12. Changes and alterations which materially alter the Tendered prices are not permitted

after the opening of the Tender document.

13. Coir Board will open/ examine the financial bid of only those bidders whose Technical

bid is found to be acceptable to determine whether they are complete, whether any

computational errors have been made, whether the documents have been properly

signed, and whether the Tenders are generally in order.

14. The comparison of the rates offered shall be on the basis of the total rates offered

inclusive of all taxes.

15. Item-wise rate list for one unit and price quoted for whole quantity in separate column.

16. The Contractor selected will have to execute an agreement with Coir Board in a stamp

paper worth Rs.100/- and sign an integrity pact. Performance guarantee amount @ 5%

of the work will have to be deposited by the successful bidder.

17. Conditional bidding of price and conditional offer of discounts will not be accepted and

such offer can render the bids liable for rejection. The amount quoted should be written

in words and figures. Any correction, over writings will have to be attested.

18. Bids shall be submitted in sealed cover only. Bids through fax, e- mail etc. will not be

entertained.

19. Incomplete bids, unauthenticated bids and bids received after the appointed time will be

summarily rejected.

20. The terms and conditions of the work will be interpreted in Indian Laws and will be under

the jurisdiction of judicial court at Ernakulam, Kerala.

21. Secretary, Coir Board reserves the right to accept or reject any or all the quotations

either in full or in part, without assigning any reasons, whatsoever.

Sd/-

SECRETARY, COIR BOARD

Attached files: 1. Detailed BoQ 2. 3D Drawings of the proposed design including table and chairs 3. Plan of the premises

2 Painting of rolling shutter/ Grills with three coats of enamel paint of approved shade and colour over primer etc. as directed by TIL.Note-I : Anti-termite with Chlorophrphos of approved band and make to be done on al wooden surfaces

Sqft. 720

E WOODEN WORK

1 FULL HEIGHT PARTITIONS- fully paneled) (8' ht) Providing and fixing full height double skin partitions in cabins etc. with frames of 2"x2" (finished size) seasoned hardwood members (hollock/ Malaysian sal) at max. intervals of 1'-6" x 1'-6" c/c with provision of bigger members at skirting, fixing to door frames, etc. all wood work to be treated with 1st quality anti-termite paint, and 6 mm thick commercial BWR Plywood of approved make covered with various finishing layers as per design and details including 1 mm thick laminate of approved make. In between partially fix 8.0 mm thick etched toughened glass as per design (All visisble wood to be of 1st quality 'gambar') and shall be painted with Premium 1st quality paint/ polished as per instruction Ghambar Frame shall be neatly painted/ polished to a glossy finish with premium quality paint/ polish.Laminates shall have a number of horizontal/ vertical grooves and the ply under such be painted with approved colours.Openings for communication/ conversation shall be provided as required as per detailed.All electrical wires, accessories, telephone wires, etc. shall be run in the partition without any extra charges for the same. All exposed wooden surfaces are to be painted with Premium quality paint as per Specifications.

Sqft. 170

2 WOODEN PANELLING : Providing and fixing of wooden paneling and column clad ding where ever mentioned in the layout and on the columns with 12 mm thick ply and 1 mm laminate finish (glass fixing) (water proof ply)

Sqft. 800

3 FLUSH DOOR : Providing and fixing Flush Door to store room with frame in teak wood jamb fixed to partition/ walls. The flush door to be 30mm thick as mentioned in details finished with white paint, the door to be provided with apple knob tabular lock, door closer and heavy duty stainless steel hinges. All wooden surfaces to be finished with 1mm Laminate Finish.

Sqft. 110

4 (HYDRAULIC DOOR CLOSER) Providing and fixing Hydraulic door closers of specified brand, all complete as per instructions of Architect/Employer.

Nos. 4

5 (LOCKS) Providing and fixing "Godrej/ Dorset in required places, all complete with fixing, fitting etc.

Nos. 4

6 STORAGE Units - Shall be made up of 19mm the BWRboarer ply on all the sides. The storage shall have internal shelves. The storage shutter shall be of 19mm th block board of BWR shall be finished with 1.00 mm laminate approved shade on all inside & outside surface.The rate is inclusive of all lock of Godrej or equivalent make, SS tower bolts, SS handles, heavy duty SS hinges etc. all hardwarecomplete. Skirting shall be finished with 3" wide 1 mm thick laminate.

Sqft. 1400

7 File Cabinet (3'6" height, depth 1'-0") (2 rack inside) size-3'6"x6'0"

Nos. 8

8 Full Height Cabinet or racks (7'0" height, depth 1'-3") (4 rack inside)12'0"x7'0"

Nos. 2

9 Product Display Stands made out of wooden structure finished with 1mm laminate with 304 grade SS Supports as per approved drawing

Sqft. 240

10 (EXECUTIVE TABLES) Providing and Placing new executives tables alongwith matching credenza table top to be made of 19 mm thick BWR plywood with 1.0 mm thick laminate, inside & outside. Table to have a vertical modesty panel of 19 mm thick BWR plywood of approved make laminated (1.0 mm thick) from the outer side and inner side. Laminate to have a no. of grooves as per design and drawings. A chest of drawers shall support the table on 1 side, integrally connected to the modesty partition, made of 19mm thick BWR plywood of approved make, drawers to slide on drawer slides (HETTICH/Equivalent), and made of 19 mm thick grade BWR board for all sides and bottom cabine shutters of 19 mm thick BWR plywood of approved make, cabinet hinges to be t-type, sel closing, HETTICH/ Equivalent. Drawers and cabinet shutters to be laminated on all internal & external surfaces with 1.0 mm thick laminate. All drawers and cabinets (both in tables and credenza) to provided with high quality Godrej/Dorset lock, and high quality handles as per mentioned above.

a Manager table size-5'0"x2" Nos. 1

b Reception Table-5'6"x2',Side Table-3'6"x1'6" Nos. 1

F DISPLAY BEDROOM

1 Making of display bed upto 18" height with side tables & back unit fully finished with 1mm thick laminate inside & outside

Nos. 1

2 6'' thick Mattress 6'x5'5'' Queen Size single unit Nos. 1

3 3 seater galaxy Sofa with Chrome finish of Reputed Make.

Nos. 1

4 1 seater galaxy Sofa with Chrome finish of Reputed Make.

Nos. 1

5 Glass top Center table Nos. 1

6 Glass top Corner table Nos. 1

7 Rug under Centre Table 5'X3' Nos. 1

8 Wall Painting Nos. 1

9 Wall Paper Imported Waterproof as per approval Sqft. 250

G SPECIAL DISPLAY

1 Book Type foldable special display made up of MS Frame claded with COIR Product with one centre axis top & bottom ball bearing with proper mechanism to show the product as per approved design

Nos. 1

2 Display at front side finished with 1mm thick laminate of approved color as per design

Nos. 1

H TOUGHENED GLASS

12mm Thick MODI/SAINT GOBAIN Extra Clear Toughened Glass with proper patch fittings complete in all respect as per drawing

Sqft. 410

I CHAIRS

1 High back Director/Manager Chair of reputed make. No 1

2 Medium Back Revolving chair of reputed make. No 5

J SANITARY INSTALLATION

K POP PUNNING : Punning of wall surfaces with POP for leveling in smooth surface to receive

Sqft. 1500

L ELECTRICAL WORK

Wiring for light point/ fan point/ with 1.00Sq.mm FRPVC insulated copper conductor cable in recessed PVC conduit with modular switch modular plate suitable GIbox earthing the point with1.00sqmm FRPV Cinsulated copper conductor single core cable etc as required. (wire- Anchor/Polycab), , (swith & shokets- Roma/Legrand/Goldmedal). A (LED Light- Siska/Jaquar/panasonic/kent, 20 to25 Watt, 60 pic, 20 to 30 watt COB 20 Pic ,16 Pic wall fan of Usha/Havells , Includes Wiring For Air conditioners also.by4mm sq rwire with switch&shocket.

Sqft. 2600

M SIGNAGE

1 External signage – Rectangular backlit box signage of Altobond Light Green ACP, T5 Philips Tubelights, Coirboard 3D letters 15" ht. of Spectra Bothside UV Coated Pet G Sheet with Cold Cathod/LED Lights(As per Sample Approved in White Color), Sides of Letters finished with 2" Brush finish SS trim, 16" thk Acrylic Box with Round finish Central Frame in Round shape with front openable for maintenence

Sqft. 180

2 Internal Graphics - P/F internal graphics of approved design and sizes

Sqft. 350

3 Glass Film Sqft. 350

N FLOORING

Laying & Fixing Coir Matting Sqft. 2300

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6 ' W I D E S T R E E T

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TOTAL COVERED

AREA = 2070 SFT.

TO

TA

L O

PE

N

AR

EA

=

3

59

S

FT

.

35

'-1

1"

10'59'-8"

OWNER'S

LAND

12'-2" 46'-8"

NORTH

STORE

AREA

SHOWROOM

AREA

19'-4"18'-7"

23

'-9

"1

0'-8

"

CONSULTANTS :

PROJECT TITLE:

ARCHITECTS :

AS

HVAC :

ELECTRICAL :

PLUM. & F.F. :

STRUCTURAL:

PROJECT CODE :

DRAWING NO. :

REV. NO.

DATEDRAWN BYSCALE

DRAWING TITLE:

G E N E R A L N O T E S

AS

DRAWING TYPE

FACILITY:

THIS DRAWING IS THE PROPERTY OF ARCHITECTS' STUDIO ANDSHOULD NOT TO BE COPIED OR USED WITHOUT THEIR WRITTENPERMISSION.

ARCHITECTS' STUDIOE:MAIL: rohitrkg22@gmail.com

drumi22@gmail.comMO.NO: +91 7827535017,

+91 9936182551

AS-17-15

SHOWROOM FOR COIR BOARD

GENERAL LAYOUT

ARCHITECTURAL DWG.SHOWROOM FLOOR PLAN

ARCH-01R0

N.T.S ROHIT 21.09.17

LEGEND:-

COVERED AREA

OPEN AREA

OWNER'S AREA

NOTE:-

TOTAL COVERED AREA =2070 SFT.

TOTAL OPEN AREA =359 SFT.

OFFER AREA TO LESSEE

TOTAL COVERED AREA =2000 SFT.

TOTAL OPEN AREA =300 SFT.