w3c - information sharing framework€¦ · information strategy concepts defining the information...

MACAO, 26 NOVEMBER 2012 - 1GOVERNMENT INFORMATION SHARING FRAMEWORK


Government Information

Sharing Framework

Elsa Estevez


AIM

To introduce the various dimensions of Government Information Sharing (GIS), to describe what

capabilities are required for sharing government information

OVERVIEW

1 FRAMEWORK What are the practical dimensions for GIS?

AIM AND OVERVIEW


GOVERNMENT INFORMATION SHARING

FRAMEWORK - GISF

GISF comprises two views

1 GISF Abstract View

2 GISF Detailed View

ABSTRACT VIEW DETAILED VIEW


GISF ABSTRACT VIEW

TWO DIMENSIONS:

VERTICAL - AREAS HORIZONTAL – MATURITY STAGES

1 TECHNOLOGICAL 1 EXPERIENCE-SHARING

2 ORGANIZATIONAL 2 INFRASTRUCTURE SUPPORT

3 INTER-ORGANIZATIONAL 3 INFORMATION STRAEGY

4 ENVIRONMENTAL

At the intersection of both perspectives (areas and stages), we have the relevant IS concepts.


GISF ABSTRACT VIEW -

AREAS

VERTICAL DIMENSION - AREAS

TECHNOLOGICAL ICT-related concepts supporting or affecting IS

ORGANIZATIONAL organizational elements supporting or relevant to IS

INTER-ORGANIZATIONAL IS-related concepts concerning various organizations

ENVIRONMENTAL environment affecting government IS, usually addressed at the political level


GISF ABSTRACT VIEW -

MATURITY STAGES

HORIZONTAL DIMENSION – MATURITY STAGES

SHARING EXPERIENCEthe concepts that should be considered in early stages of government IS,

serving to lay the foundations for government IS

INFRASTRUCTURE SUPPORT

concepts referring to the shared components accessible to the whole

public administration, like infrastructure components, IS facilitation and

promotion, etc.

INFORMATION STRATEGY concepts defining the information sharing environment


GISF DETAILED VIEW

The GISF Detailed View identifies the concepts within IS dimensions and maturity stages.

The model is divided in four packages: one for each maturity stage (horizontal axis), and

a global Information Sharing in Government package containing the areas (vertical axis).


SHARING EXPERIENCE PACKAGE


SHARING EXPERIENCE PACKAGE

This package includes the concepts that should be considered in early stages of IS,

constituting the foundations for IS.

Some concepts, particularly Scope, Principle and Lifecycle are connected to the general

Information Sharing concept, as they serve general purposes and cannot be analyzed

from the IS dimension perspective

The other concepts in this package, particularly

Benefit, Barrier and Risk are related to the

Dimension concept, providing a basis for the

classification.


PRINCIPLE EXAMPLES

TWO PRINCIPLES FROM SHARON’S MODEL:

STEWARDSHIP a conservative principle ensuring that:

o government agencies work to protect the accuracy and integrity of information

they collect and disseminate, and

o promote the fiduciary responsibility of all government agencies in managing

information

Focuses on the co-responsibility of the shared information

USEFULNESS an expansive principle that focuses on the value of information as a public asset

Focuses on the added-value obtained from the shared information


DATA COMPONENT

DATA COMPONENT data representing a physical or abstract concept from the real world.

EXAMPLE - [http://data.gov.uk/data]

PUBLISHERS EXAMPLES:

o Office for National Statistics (848)

o British Geological Survey (364)

o Centre for Ecology & Hydrology (323)

o Welsh Government (241)

o Department of Health (239)

o Home Office (235)

o Dep. for Children, Schools and Families (227)

o …


INFRASTRUCTURE SUPPORT PACKAGE


INFRASTRUCTURE SUPPORT PACKAGE

MAIN CONCEPT IN THE PACKAGE ARE:

COMPONENT an element that can be present in an infrastructure supporting GIS initiatives

BEST PRACTICE a technique, methodology, practice, procedure or other element that through

experience or research has been proven to reliably lead to good IS results.

Components can be further

classified following IS dimensions,

with Best Practices

orthogonal to all of them.

Although best practices could be

relevant, their transfer requires

customization to local conditions.


TECHNICAL COMPONENTS

TECHNICAL COMPONENT a solution to facilitate an ICT-related GIS problem.

Two technical components include:

STANDARD adopted conventions, protocols and rules necessary for infrastructure or software

interoperability

ASPECT cross-cutting technical concerns relevant to standards

STANDARDS – aggregated in 6 layers ASPECT

1) Hardware Security

2) Network Quality

3) Data Exchange Authentication

4) Data Semantics

5) Service

6) Business Area


ORGANIZATIONAL COMPONENTS

ORGANIZATIONAL

COMPONENT

an element supporting organizational aspects of GIS initiatives.

Two organizational components include:

BUSINESS

PROCESS

comprises a set of coordinated tasks and activities executed by persons and software that

enables the accomplishment of IS-related goals.

LEADERSHIP a functional role enforcing the organizational, process and cultural changes necessary for

GIS.

BUSINESS PROCESS - EXAMPLE LEADERSHIP - EXAMPLE

One of the pillars of the interoperability approach

adopted by the Government of Australia addresses

the harmonization of common business processes

for service delivery

In USA the role is fulfilled by CIOs.

The Clinger-Cohen Act created the Federal CIO

position within the Office of Management and

Budget (OMB) reporting directly to the OMB

Director, as well as CIO positions for each national

agency.


INTER-ORGANIZATIONAL COMPONENTS

INTER-ORGANIZATIONAL

COMPONENT

an element used for creating, supporting or maintaining relationships

between organizations

Five inter-organizational components include:

AGREEMENT an arrangement between organizations regarding a course of action related to GIS

PARTNERSHIP a formalized agreement between public and non-public organizations specifying

collaboration rules and precisely defining the roles and responsibilities of parties

NEGOTIATION a process by which organizations involved in a specific issue resolve matters of dispute

by holding discussions and making commitments which are formalized in agreements

CONTRACT a document formalizing an agreement between parties

TRUST the confidence required by the parties for effectively sharing information


ENVIRONMENTAL COMPONENTS

ENVIRONMENTAL

COMPONENT

a component that exists or should be developed in the environment to facilitate,

enforce or enable GIS initiatives.

Two environmental components include:

CAPABILITY the capacity for executing IS initiatives in collaboration with others

COORDINATION the act of ensuring harmonious functioning of parties for obtaining

the most effective results related to IS

COLLABORATION the act of working jointly with others

FUNDING the mechanisms for ensuring financial resources for executing IS

projects

LEGAL

INSTRUMENT

a formalized agreement between public and non-public organizations specifying

collaboration rules and precisely defining the roles and responsibilities of parties

LAW body of rules and principles that govern IS in government,

enforced by a political authority

REGULATION an official rule to control the behavior of those to whom it applies

AGENCY DIRECTIVE an order or instruction given by a government agency


INFORMATION STRATEGY PACKAGE

This package contains Initiatives to enable IS among government agencies


TECHNICAL INITIATIVE

TECHNICAL INITIATIVE any project delivering an ICT-related resource to support GIS

Three technical initiatives include:

REPOSITORY a collection of electronic resources with services provided for adding new resources

and for discovering and retrieving existing ones.

BLOG a specialized website that enables information exchange and sharing, as well as

opinion-making on specific topics of interest to various government stakeholders

NEWSLETTER an online medium for disseminating information, such as agency experiences with IS

initiatives

[http://www.newsroom.gov.bc.ca/ene

wsletters.html]


ORGANIZATIONAL INITIATIVE

ORGANIZATIONAL

COMPONENT

an GIS-related project that affects the organizational structure, functions,

processes or responsibilities of a functional area

Three organizational initiatives include:

FUNCTION a project assigning responsibility for information management within agencies.

CAPACITY-

BUILDING

a project aiming at building human and institutional capacity to ensure that the

responsibility for information management is performed effectively

CAPABILITY

MATURITY

MODEL

A project specifying or assessing the maturity of GIS capabilities


INTER-ORGANIZATIONAL INITIATIVE

INTER-ORGANIZATIONAL

INITIATIVE

any project affecting collaboration between or producing deliverables used by

government units

Six inter-organizational initiatives include:

GOVERNANCE the system for managing and leading GIS initiatives

WORKING

GROUPS

expert groups responsible for GIS-related issues, such as standards, metadata and other

resources adopted by agencies

STEWARD persons responsible for managing and coordinating IS initiatives across government

ADOPTION

PROCEDURE

procedures promoting government-wide the adoption of GIS practices

UPDATE

PROCEDURE

procedures for keeping standards and practices up-to-date with innovations introduced

by new technologies

COMMUNITY

OF PRACTICE

groups of experts that share interests in GIS initiatives.


ENVIRONMENTAL INITIATIVES

ENVIRONMENTAL

INITIATIVES

to any project introducing a new IS or IS-supporting practice

Two environmental initiatives include:

INFORMATION

STRATEGY

a plan for implementing IS or information-related policies.

STAKEHOLDER

ENGAGEMENT

a process that identifies and involves stakeholders, e.g. through a consultation process,

in providing feedback about IS-related government policies

[http://www.dh.gov.uk/health/2012/05/information-strategy/]


CONCLUSIONS

A GIS Framework has been presented.

GIS Framework includes:

ABSTRACT VIEW DETAILED VIEW

DIMENSIONS Technological

Organizational

Inter-organizational

Environmental

STAGE 1 Scope, Principle, Lifecycle, Unit,

Data Component

Risk, Benefits, Barrier (dimensions)

STAGE 2 Best Practices

Components (dimensions)MATURIY

STAGES

Experience Sharing

Infrastructure Support

Information Strategy

STAGE 3 Initiatives (dimensions)


Many thanks!

Elsa Estevez

[email protected]

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