w12 hod user manual

7/30/2019 w12 Hod User Manual

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M SBTE

W-12

EMARKSHEET

USER M AN UAL FOR HOD


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U ser M anual f or H OD - E marksheet M odule

2 F our Pil lars I nfoTech I ndia PV T L t d, Pune.

TABLE OF CONTENTS

I NTRODUCTI ON..................................................................................................................................................................... 3

STEPS (OVERVI EW) .............................................................................................................................................................. 3

I MP I NSTRUCTI ONS ............................................................................................................................................................ 3

ROLES AND ACTI VI TI ES .....................................................................................................................................................4

ROLES ...........................................................................................................................................................................................4

ACTIVITIES .................................................................................................................................................................................... 4

LOGIN ...........................................................................................................................................................................................5

CREATE EXAMINERS ....................................................................................................................................................................... 6

AUTOMATED MARK SHEETS .............................................................................................................................................. 8

ALLOCATE MARK SHEETS................................................................................................................................................................8

CONFIRM EXAMINERMARK SHEETS............................................................................................................................................... 11

WITHDRAW EXAMINERMARKSHEET.............................................................................................................................................. 12

MANUAL MARK SHEETS ....................................................................................................................................................13

ALLOCATE MANUAL EXAMINERMARK SHEETS................................................................................................................................ 13

CONFIRM MANUAL EXAMINERMARKSHEET.................................................................................................................................... 14

MESSAGE SYSTEM ( THE MAI LI NG SYSTEM) ............................................................................................................. 15

HOD REPORTS ...................................................................................................................................................................... 17

FLOW CHART HOD LOGI N ............................................................................................................................................ 19

SYSTEM REQUI REMENTS ................................................................................................................................................. 20

ENABLING JAVASCRIPT ONYOURBROWSER.................................................................................................................................. 20

FORBEST RESULTSVIEWING THE WEBSITE ................................................................................................................................. 20


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I NTRODUCTI ON

The purpose of emarksheet is to enter onl ine marks of s tudents in an eff icient

manner and no t ime wast ing for checking the paper . The main object ive of emarksheet

is to efficient ly evalu ate th e Can didates m ark s th orough ly th rou gh a fully au toma ted

system that not only saves lot of t ime but also gives fast resul ts . In the emarksheet

module, all the institutes will be able to give marks for Theory Test Marks, Practical

Marks, Pract ical Test Marks, Oral Marks, Term Marks, and Sessional Marks at their

levels.

This sys tem will be us ed by Head of Depar tments and Examiners of the

ins t itu te . The HOD of a par t icular cou rse creates the Examiners login a ccou nts a nd

ass igns th e m ark sh eets . The Exam iners will fill the onl ine ma rk s heets . After filling a nd

u pda t ing, examiner confirms the m ark s heet an d a fter al l the exam iners ha ve filled an d

confirmed t heir mark sh eets , the HOD is su pposed to confirm al l the s heets a t a t ime.

STEPS (OVERVI EW)

1 . HOD login

2 . H OD Ch a n ge Pa s s wor d

3. HOD crea tes Examiner s Login

4 . H OD a s s ign s m a r k s h ee t t o E xa m in e rs

5 . If any Manu al shee t is r equi red , HOD a l loca tes the sh eet to Examiner

6 . E xa m in e rs login

7 . E xa m in e r C h a n ge Pa s s wor d

8. Examiners Fill the a lloca ted shee ts Regular and Manua l Shee t s

9 . Examiners s u bmi t the filled sh eet an d u pda te i f necessary t ill Confirmat ion

10 . Confir m E m ar k s h eet s by Exam ine r

11 . Pr in t th e Mark Shee t

12. Confirma t ions of Sheets (Both Au tomated a nd Man u al) from HOD login a fter al l th e

sh eets are confirmed by all the examiners .

I MP I nstructions

1. Enab le Ja vaScr ip t on your browser before you s ta r t u s ing the web por ta l. The

ins tru ct ions h ow to enab le J avaScript on a ny browser are given a t th e end of this u ser

m anua l .

2 . Read th e impor tant ins t ru c t ions on each page before you proceed doing the process .

3 . Read t he la t e s t news on t he hom e page .


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ROLES and ACTI VI TI ES

Roles

1. Crea te the examiner s login accoun t inc lud ing few de ta ils of examiners for the

depar tment or course .

2 . Alloca te mark shee t s to examiners by se lect ing the examiner nam e and the year

code only, and sheets for that year code will automatically appear.

3 . Confir m a l l t he Mar k s hee ts a t a t im e a ft er a ll the s hee t s a r e con fir m ed by the ir

respective examiners.

Activities

Head of Department must have to change password (which will be provided to him

by the principal) after first t ime login. For security reason can Change Password

anyt ime.

The Head of Department Create Examiners Login account by Enter ing Name,

Designa tion, Mobile No., Ema il ad dres s an d Pas sword for his/ her a ccoun t (Fill ing

all the information of examiner is mandatory).

The Head of Depar tment can check/ edit / de le te Examiners accoun t de ta ils .

Head of Depar tmen t should Alloca te Examiner Markshee t to Examiners by

selection of :

Name of Examiner a nd

Year Code

After selecting th e year code, a u toma tically th e sh eets for that year code will ap pea r

including the details of sheet i .e., i ts subject, course code, year code, master code,

and su bject head .

After checking the sheets to be allocated, the sheets selected will appear in the

below box of selected sh eets , and then by pressing the assign bu t ton the s heets willbe a llocated.

The Head of Depar tment can de le te the de ta ils of Examiner Mark sh eet which i s

al located to Exam iners u nless an d u nt i l the Marksh eet is n ot filled by Examiner .

The Head of Depar tment can a lloca te Manu al Examiner Marksh eet to the examiner .

For this , HOD ha s to s elect the following th ings :

Name of Examiner

Su bject Head

Ye a r / S em e s te r C od e

Master Code

Subject

Numb er of cand idates Reason for ma nu al shee t a long with s ea t nu mbers to be added in ma nu al

shee t .

The Head of Departm ent can delete the detai ls of ma nu al ly al located Examiner Mark

sh eet which is a llocated to Examiners u nless an d u nt i l the Marks heet is n ot filled by

Examiner .

Finally after exam iners fil l/ Upda te an d confirm th eir respective sh eets, HOD can

confirm al l th e sh eets at a t ime.


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Login

1. The Username a n d pas sword will be given to HODs by the pr inc ipa l of the

concerned inst i tutes .

2 . The Head of Departm ents a re su pposed to enter their provided us erna mes a nd

pas swords as sh own in b elow fig. and pr ess th e login bu t ton.

3 . After login, the Head of Departm ent is su pposed to cha n ge the pas sword, by

enter ing the old pa ssword a nd new pa ssword twice for confirma t ion a nd press th e

chan ge pas sword bu t ton a s sh own in f ig. below.


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4. Now the home page appears as sh own in the fig . be low. This the home page for head

of Departmen t .

Creat e Exam iners

1. The Head of Depar tments a re su pposed to en te r Examiners Nam e, h i s des igna t ion ,mobile nu mber , emai l address , an d pa ssword . Usernam e will be genera ted

automatically.

2 . Min im u m 1 exam ine r ha s t o be cr ea t ed and m a x im u m 20 a t a t im e can be c rea t ed .

This can b e done by pressing add new row and d elete row but ton s.


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3. The Head of Depar tment can view the lis t o f c rea ted examiners by h im and can edit

an d delete their informa tion u nless an d u nt i l an y sheet is not al located to that

par t icular examiner .

4. The Head of Departm ent can edit the detai ls of examiners as sh own in fig. below

and s u bm it t hem .


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5. If sam e examin ers ex is t for 2 d iffe rent depar tmen ts , then HOD ha s to crea te the

examiners twice as per depar tments an d mu s t ha ve to ass ign ma rk sh eet s as per

specific departm ent .

AUTOMATED MARK SHEETS

Allocate Mark sheets

1 . Se lect t he Exam ine r Nam e , and t he yea r code .

2 . The sh ee ts be longing to tha t pa r t icu la r year code appear au tomat ica lly a ft e r

selecting th e year code as sh own in th e fig. below.

3 . The de ta ils of shee t inc lude s ubject nam e to wh ich i t be longs , the scheme an d the

su bject h ead .


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4. Check the shee t which i s to be a lloca ted , and i t will au tomat ica lly appear in th e

selected sheet box. If the sh eet is n ot be a llocated an d is presen t in th e selected box,

u nch eck the s heet , i t will autom atical ly disappear from th e selected sh eet box.

5. Fina lly, Press the Assign bu t ton to al locate the selected sheets to par t icular

examiner .


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6. The al located sheet l is t can be viewed as sh own in f ig. below.

7 . The a l loca ted shee t can be de le ted un less an d u nt i l the sh eet is n ot filled by theexaminer .


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Wit hdraw Exami ner Mark sheet

1. The Withdraw mark shee t link i s used when th e marksh ee t is not requi red by the

departm ent a nd h ence n eed not be f illed. Hence th e confirma t ion of sheets

exc luding the withdrawn mark shee t s can be done .

2. This left l in k will be activated only if i t is requ ired by the institu te on requ est for its

act ivat ion by m ai l / mess ages or cal l.

3 . Mar k s hee ts once wit hd r awn will not be r e gene ra t ed .

4. Click on the left link Withdraw Examiner Marksh eet.

5 . En t e r t he s heet num ber and p r es s t he view de ta ils bu t t on .

6 . The de ta ils of shee t appear , as shown in fig below:


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7 . En t e r t he r ea s on fo r wit hd r awa l in t he r em ar ks box and a pp ly the s hee t fo r

withdrawal.

8. Once the sh eet is ap proved by the Adm in, th en th e sheet will be withd rawn . And

then you can confirm th e other sh eets withou t the withd rawn s heets .

9. Once the s heet is ap pl ied for with drawal , it can not be a llocated an d once th e sh eet

is a pproved by adm in, i t will not be sh own in confirma t ion l is t .

MANUAL MARK SHEETS

Allocate Manual Examiner Mark sheets

1. Click on the le ft link Alloca te man ua l shee t in th e manu al mark sh eet s t ab .

2 . A screen appears where HOD i s sup posed to se lec t the fo llowing param eters of the

man ua l sheet requi red .

i. Cou r se Cod e a lr ea dy p res en t,

ii. Se lect t he exam ine r t o whom t he s hee t is t o be a l loca t ed.

iii. S ele ct t h e s u b je ct h e a d of r eq u ir ed m a n u a l m a r k s h e et

iv. S elect Yea r Cod e / S em e st er Cod e

v. S elect Ma ster Cod e

vi. S elect th e s u bject

vii. En t e r t he num ber o f c and ida t e s , no . o f s hee ts com e au t om a t ica lly (Each

shee t conta in ing 80 b lank s paces for sea t nu mbers an d ma rks)

viii. Men t ion the r ea s on fo r r equ i r em en t of m anu a l s hee t, i n c lu d i n g t h e s e a t

n u m b e r s to be added. Without the s ea t nu mbers in remarks th e shee t will

not be added.

3 . Once done, p r es s t he s ubm i t bu t t on as s hown in fig. be low.


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4. A su ccess fu l message appears tha t th e marksh ee t is a l loca ted su ccess fu l ly to the

part icular examiner .

5 . The le ft link Alloca ted man ua l E mark shee t s sh ows the man ua lly a l loca ted mark

sh eets l is t t o examiners .

6 . The s t a t u s fie ld s hows t he s t a t u s o f s hee t whet he r filled / Confir m ed or not a s

shown in fig. below.

Confirm Manual Examiner Mark sheet

1. The shee t s tha t a re man ua lly a lloca ted appear in a l is t a long with th e s ta tus

examiner a lloca t ion and examiners confirm same as tha t of au tomated mark shee t s .

2 . Once a ll the sh ee t s a re confirmed by examiner , the s ta tu s in examiner confirm f ie ld

becomes yes.

3 . Only a fte r tha t a ll the shee t s can be confirmed.

4 . Afte r a ll the shee t s a re confirmed by examiner , check a l l o f them a nd check the

agree acknowledgement check box.

5 . Enter the remarks before confirmat ion and press the HOD confirm bu t ton .

6 . Please note tha t a ft e r Confirmat ion of a ll manu al shee t s by HOD, ne ither the s hee t s

will be avai lable for up dat ing nor an y request for man u al mark sh eet can b e sent .7 . Afte r confirmat ion , th e le ft links t ab for ma nu al mark shee t s d i sappear .


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Message System (The Maili ng Syst em)

1. This sys tem can be u sed for mailing and m essaging purpose among the Admin of

emarksh ee t and the u sers . This is in tegra ted ins ide th e emarksh ee t sys tem it se lf.

2. Click on the left link Messa ge System.

3 . The inbox has a l l mai ls tha t a re sent by Admin to the HOD.

4. Click on the mess age link in green t o view the message.


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5. Click on the r ep ly but ton to rep ly to the message, the m essage goes to Admin.

6 . Us ing compose link , HOD can send m essage to Admin.

7 . The Read box ha s m es s ages t ha t a r e r e ad by t he HOD.


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8 . The s en t box ha s m es s ages t ha t a r e s en t by HOD t o Adm in .9 . Afte r the messa ge is so lved , the HOD can c lose the message by us ing the c lose

bu t ton below the mess age and su ch m essa ges wil l app ear in closed link on ly and n o

other l ink.

10 . The replied box has mess ages tha t the HOD has rep lied to.

11. The common box has ma ils that a re sent b y Admin to al l HODs. The comm on box is

expected to be checked from time to time as these messages will be the notifications

by th e Adm in to a ll HODs.

HOD reports

1. Examiner Informa tion Reports : This report includ es al l the information a nd deta ils

of examiners created by pa r t icular HOD.

2. Date Wise Created Exam iners report : This report is s tat is t ic report to see th e

created examiners report d ate wise.

3. Sheet Allocat ion Detai ls Report : This report includes th e al located sheet detai ls to

al l the exam in ers .

4. Sheet Not Allocated Report : This report includes th e sheet not al located detai ls .

5 . Shee t Confirmat ion Deta i ls Repor t: This repor t inc ludes the sh ee t de ta ils th a t a re

been confirmed by the p ar t icular HOD.

6. Shee t s not confirmed Repor t : This repor t inc ludes th e shee t deta ils th a t a re been

confirmed by th e pa r t icu lar HOD.

7. Sheet filled bu t not confi rmed by examiner report : This report inclu des the sh eet

detai ls th at a re filled by th e examiner b u t n ot confirmed which ma y create problem

for HOD to confirm all th e sh eets at a t ime.

8 . Shee t s s t a tus repor t: This repor t inc lud es the s ta tu s of a ll the sh eet s i .e ., Shee t s

present, Sheets Allocated, Sheets fi l led, Sheets Confirmed by Examiner, Sheets

confirmed by HOD. These coun ts a nd after cl icking on th ese coun ts , th e sh eets will

be shown.


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9. Manu al Sheet Allocat ion Detai ls Report : This report includes th e ma nu al ly al located

sh eet detai ls to al l the examiners .

10. Manu al Sheet Confirma t ion HOD Report : This report includes th e man u al ly

al located sheet d etai ls th at a re been confirmed b y the pa r t icu lar HOD.

11. Inven tory Details Report: Th is report is cons istin g of all th e sh eets deta ils pres ent

for the departm ent .

12. Sheets with drawn : This report has th e sheet detai ls th at a re withd rawn b y the HOD.


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Flow Chart HOD Login

Star t

HOD login

Chan ge password

Create Examiners

View Exa min ers

Allocate Sheets

Edit or Delete

ExaminersSheet

Allocated?

View Allocation

Sheet

Filled?

Confirm al l Mark sh eets

En d

Genera te man u al shee t

View allocation

Is Manua l

Sheet

Reqd.?

Delete Alloca tion

Confirm a ll Manu al

Marksh eet confirmed by

examiner

Are all Man u al

Sheets

Examiner

Confirmed?

Are a ll Sheets

Examiner

Confirmed?


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SYSTEM REQUI REMENTS

Enabli ng JavaScript on Your Brow ser

To al low all Web s ites in th e Intern et zone to ru n scr ipts , u se th e s teps tha t a pply to your

browser:

I. Wi ndow s In t e rn e t Exp l or e r (All versions except Pocket Inter net Explorer):

1 . On the Tools m enu, c lick In te rne t Opt ions , and then c lick the Secur ity tab .

2 . C lick t he In t e r net zone.

3. If you d o not have to cus tomize your Internet s ecuri ty set t ings, c lick Defau lt

Level. Then do st ep 4 .

4 . If you have to cus tomize your In te rne t secur i ty se t t ings , fo llow these s teps :

Click Custom Level.

In t he Secu rity Settings Int ern et Zone dialog box, click En ab le

for Active Scripting in the Scripting section.

5 . Click the Back but ton to re turn to the previous pa ge , and th en c lick the Refresh

but ton to run sc r ip t s .

II. Mozil la Corpora t ions Fi refox

1 . On t he Tools m enu , c lick Op tions .

2 . On the Content t ab , c lick to select the Ena ble Ja vaScr ip t check box.

3 . Click the Go back one page but ton to re turn to the previous page , and then c lick

the Reload current page but ton to run scr ipts .

III. Google C orpora t i on s C hrom e

1 . G o t o Tools Me n u

2 . C lic k O n Op t ion

3 . Click on Unde r Hood Tab

4 . Click on Con t en t Set t ing

5 . Go to J a va S cr ip t ta b

6. Select "Allow all s ites to ru n J avaScript" Radio box

IV. Opera Sof t wares Opera

1 . On t he Tools m enu , c lick Pr e fe r ences .

2 . On t he Advanced t ab , click Con t en t .

3 . Click to se lect th e Ena ble J avaScr ip t check box, and then c lick OK.

4 . Click the Back but ton to return to the previous page , an d then c lick the Reload

but ton to run sc r ip t s .

V. Net sca pe b rowse r s

1 . Select Ed it , P r efe r ences , Advanced .

2 . Click to se lect Ena ble Ja vaScr ip t opt ion .

For Best Results Viewin g t he Website

For bes t r esu lts viewing th e website, pleas e u se Mozilla Firefox. If you don t i t h ave

installed, please use the link below to download it and then install i t .

ht tp : / / www.mozilla .org/ en-US/ firefox/ fx/


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Wit h Bes t Regar ds ,

Fou r P i lla r s In foTech In d ia Pvt . Lt d .

P u n e .

Co n t a c t Us On :

m s b t e s u p p o r t @4 p i lla r s i n fo t e c h i n d i a . c o m

9372042005

9372042003

w12 hod user manual

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