April 9 2013

VSB Budget 2013/2014

April 9 2013

Strategic Plan - GoalsVision:Engaged Learners – Inclusive Schools – Caring Communities

Goals:• Students are fully engaged in learning

• All students are included and have the opportunity to succeed

• Our communities, families and educational partners are effectively engaged in supporting student success

• Our school district is efficient, effective and sustainable

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BUDGET CYCLE

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Adoption of 2013/2014 Preliminary

Budget

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VSB REVENUES $486 M

…more than 92% of VSB revenues come from the Province...

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VSB EXPENDITURES $494 M

…84.2% of expenditure is for instruction...

…more than 92% is for salaries & benefits...

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2013/2014 Estimated Shortfall Salary increments $(1.91)Employee benefits increase* (5.40)Inflation (0.62)

Subtotal – costs not funded by Province (7.93)Enrolment Change (3.71)

Other Factors 2012/2013 projected operating surplus $9.29Prior year one-time revenues & expenses (9.71)Prior year ongoing revenues & expenses 3.73Ministry of Education operating grant 0.58PST transition impact (0.69)2013/2014 benefit premium holiday 0.412013/2014 school calendar savings 0.50Network optimization (0.60)Adult education enrolment 0.45Other (0.23)

Total Projected (Shortfall) – $millions $(7.91)

2013/2014 EST’D SHORTFALL

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SHORTFALL HISTORY

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As of start of budget process for relevant year, per Fiscal Framework

Forecast (as of April 2013)

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3 YE

AR P

ROJE

CTIO

NS

Operating Budget Three Year Projection

($ millions)

2013/2014 2014/2015 2015/2016

Costs Not Funded by the Province

Salary Increments 1) (1.91)$ (1.86)$ (1.90)$

Employee Benefits Increase 2) (5.40) (1.48) (1.51)

Inflation 3) (0.62) (0.67) (0.69) (7.93)$ (4.01)$ (4.10)$

Enrolment Change 4) (3.71)$ (4.13)$ (3.32)$

Other Factors

2012/2013 Projected Operating Surplus Carryforward to 2013/2014 5) 9.29$ (9.29)$

Prior Year One-Time Revenue and Expenses 6) (9.71)

Prior Year Ongoing Revenue and Expenses 7) 3.73

Ministry of Education Operating Grant Changes 8) 0.58 0.09 (0.55)

PST Transition Impact 9) (0.69)

2013/2014 Benefit Premium Holidays 10) 0.41 (0.41)

2013/2014 School Calendar Savings 11) 0.50 (0.50)

Network Optimization 12) (0.60)

Adult Education Enrolment 13) 0.45

Other 14) (0.23)

3.73$ (10.11)$ (0.55)$

Total Projected Surplus / (Shortfall) (7.91)$ (18.25)$ (7.97)$

Reversal of 2013/2014 One-Time ProposalsDelayed purchasing (0.05) Furniture & Equipment replacement (0.38) Maintenance & Construction (0.36) Local Capital Reserve (3.19) Holdback Allocation from MOE (1.00) Continuing Education Transition Costs 0.23 Closure costs and salvage revenue on portables 0.01

Revised Shortfall (22.98) (7.97)

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STAFFING

…and by employee group…

By position type…

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BUDGET PROPOSALSSummary of Budget Proposal Areas

Admin. / Policy $1.66 M

Facilities

$1.24 M

Revenue$4.33 M

Educational$1.62 M

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BUDGET PROPOSALSBudget Proposal Area: ADMINISTRATION

Wellness and Attendance Support ProgramDevelop a comprehensive wellness and attendance support program

$0.50M

Media / Library ServicesReconfigure the department for changing technologies and needs

$0.12M

Printing Strategy Reduce the 90 million copies made annually; cost effective machines

$0.07M

Mileage ReimbursementRationalize reimbursement rates and entitlement for mileage

$0.30M

CateringReview catering revenues and guidelines for the use of catering

$0.03M

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BUDGET PROPOSALSBudget Proposal Area: ADMINISTRATION

PurchasingReview Purchase Orders for opportunities to defer expenditures

$0.05M

CafeteriasImprove efficiency of cafeteria operations: staffing and purchasing

$0.08M

Secondary School Office SupportReduce 12-month positions to 10-month positions

$0.02M

Fleet VehiclesProvide VSB owned vehicles in place of paying mileage

$0.03M

ConsultantsReview and reduce budgets for consulting services

$0.10M

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BUDGET PROPOSALSBudget Proposal Area: ADMINISTRATION

Furniture and Equipment ReplacementImplement a one-time reduction of furniture and equipment replacement and reallocate furniture as needed

$0.38M

Next area…Facilities

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BUDGET PROPOSALSBudget Proposal Area: FACILITIES

Adult Education Centre LeaseRelocate Adult Ed to reduce $600K lease costs (less current year)

$0.30M

Britannia Community CentreRevise the funding formula to better reflect actual cost allocations

$0.30M

Closing of SpaceClose outbuildings, portables, and under-utilized wings of schools

$0.17M

Facility MaintenanceImplement a short-term reduction of maintenance for the current year

$0.36M

Building Custodians Reduce service for Education Centre and Workshop

$0.11M

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BUDGET PROPOSALSBudget Proposal Area: REVENUE & FUNDING

Rental RevenueIncrease VSB’s rental rates -- below average metro SD rates

$0.15M

Local Capital ReserveAllocate a portion of the LCR – for one-time funding items

$2.69M

Estimated Provincial Holdback FundsThe Province announced that funding remains - in June

$1.00M

International Student Program (ISP)Accept an additional 125 international students

$0.49M

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BUDGET PROPOSALSBudget Proposal Area: EDUCATIONAL

Continuing EducationClose all or a portion of Continuing Education per PWC report

$0.39M

Peer to PeerRestructure Peer to Peer program to teacher mentorship initiatives

$0.16M

Youth & Family WorkersReadjust to match staffing levels to declining enrolment

$0.46M

Enrolling Teachers Reduce staffing by 8.42 FTE (<1%)

$0.60M

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BUDGET ADDITIONSAll Areas

Early Intervention Expand to 12 additional schools per the EI Five-Year Plan 2012-2017

$0.34M

Upgrade PLNet services at SchoolsUpgrade to accommodate current levels of bandwidth usage

$0.23M

SACY Substance Abuse PreventionContinue staff positions (joint funded with Vancouver Coastal Health)

$0.24M

Community Engagement CoordinatorAssist in social networking campaign focusing on public education

$0.12M

Total $0.93 M

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Local Capital Reserve

LCR is VBE’s only emergency fund.LCR can be used for operating or

capital purposes.

 ($ millions) 2012/2013 2013/2014

     

Projected Opening Balance* $ 7.76 $ 7.20

Expenses:    

Provision for 10/11 Budget Decisions (0.05) - 

Technology Infrastructure Upgrade (1.17) -

SFE (Time & Attendance) Project (1.15) -

Renovation of Tupper (0.20) -

Property Management Costs (0.16) (0.16)

Revenue 1.16  1.16 

Proposed withdrawal for 2013/2014 (2.69)     

Projected Ending Balance $ 7.20 $ 5.51

 

* Includes $2.69 million transfer from the Operating Fund to Local Capital Reserve to help offset the funding shortfall for 2013/2014.

Contingency Reserve Target =

1% of Budget

approx. $5 M

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OTHER MINISTRY FUNDINGLEARNING IMPROVEMENT FUND (LIF)

LIF can be used to enhance the learning environment in classrooms, through additional teachers, special-education assistants, providing additional teaching time and supporting professional development.

$5.77 M(estimated)

EDUCATION PLAN SUPPLEMENT

The Ministry announced a second round of funding for the Education Plan, which provides funding for supplementing early learning, and will also be expanded for trades training.

$1.04 M(estimated)

CommunityLINK (Learning Includes Nutrition & Knowledge)

Funding for vulnerable students, supports a wide variety of programs such as school meals, KidSafe, Reading Recovery, SACY substance use...

$10.9 M(estimated)

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Consultation DatesVSB Public and Stakeholder Consultations

Tuesday April 9 2013Education Centre, 5:30 pm

Plenary Education & Student Services/Finance & Legal (Committee III/V)Presentation of the Fiscal Framework & Preliminary Budget Proposals

Tuesday April 16 2013 Education Centre, 5:30 pm

Plenary Education & Student Services/Finance & Legal (Committee III/V)Stakeholder Consultation on 2013/2014 Preliminary Budget Proposals

Wednesday April 17 2013 Mount Pleasant School, 7:00 pm

Committee of the Whole ‐ ‐ ‐Public Input on 2013/2014 Preliminary Budget Proposals

Monday April 22 2013 Education Centre, 5:00 pm

Plenary Education & Student Services/Finance & Legal (Committee III/V) Public Presentation of Revised 2013/2014 Budget Proposals

Wednesday April 24 2013Education Centre, 7:00 pm

Committee of the Whole ‐ ‐ ‐Stakeholder & Public Input on the Revised 2013/2014 Budget Proposals

Monday April 29 2013Education Centre, 7:00 pm

Special Board Meeting Final Deliberations on the 2013/2014 Preliminary Budget

Can’t make a meeting? Email us at budget@vsb.bc.ca

Thank you