vpppa mentoring program. the vpppa mentoring program is a formal process to assist companies and...

VPPPA Mentoring VPPPA Mentoring ProgramProgram


The VPPPA Mentoring Program is a formal process to assist companies and facilities interested in participating in the Voluntary Protection Program. The program matches interested sites with Qualified Mentors to help them achieve VPP recognition.

VPPPA Mentoring VPPPA Mentoring CommitteeCommittee

The VPPPA Mentoring Committee consists of mentoring contacts from all 10 OSHA regions and a liaison from the National VPPPA office.

Regional Mentoring Regional Mentoring CoordinatorsCoordinators

Region VII Region VII (Nebraska, Kansas, Iowa, (Nebraska, Kansas, Iowa, Missouri):Missouri):

Greg DewGreg DewTel: (785) 338-9291Tel: (785) 338-9291E-mail: E-mail: [email protected]@fritolay.com

Matt Gaines, VPP Program Manager, Matt Gaines, VPP Program Manager, OSHAOSHAE-mail: E-mail: [email protected]@dol.gov


Mission:Mission:

To streamline and facilitate To streamline and facilitate improvement and growth of the improvement and growth of the mentoring program in order to mentoring program in order to allow for a consistent mentoring allow for a consistent mentoring process. process.

Fulfill all Region VII’s Mentoring RequestsFulfill all Region VII’s Mentoring Requests

Develop and implement a consistent mentoring Develop and implement a consistent mentoring process.process.

Provide a comprehensive mentoring tracking Provide a comprehensive mentoring tracking system.system.

Provide an outreach example when completing Provide an outreach example when completing Your VPP Annual Evaluation, if applicableYour VPP Annual Evaluation, if applicable


Goals:Goals:


Mentoring Applications Mentoring Applications are are completed by the Mentee and sent to completed by the Mentee and sent to the Regional Mentoring Chairperson the Regional Mentoring Chairperson and, depending on the Mentees’ and, depending on the Mentees’ request, may consider: request, may consider:

Geographic location Geographic location

Similar industriesSimilar industries

Whether the site has a UnionWhether the site has a Union

Completed Mentoring Application is received by Completed Mentoring Application is received by Mentoring Chairperson from MenteeMentoring Chairperson from Mentee

Approximately 1- 3 weeks to complete a Approximately 1- 3 weeks to complete a mentoring match mentoring match Contacts are made and tracking beginsContacts are made and tracking beginsMentor site’s to Fruition…some journeys are Mentor site’s to Fruition…some journeys are longer than otherslonger than others

VPPPA Mentoring VPPPA Mentoring TimelineTimeline


The level of mentoring activity is up to the Mentor and Mentee.

The process may include:

Phone conferences Video conferences Onsite meetings Exchange Facility tours


Benefits of the Mentoring ProgramBenefits of the Mentoring Program

Assists Site’s with their safety and health management system

Provides an overview of knowledge and experiences with the VPP

Assists with performing an Annual Safety & Health Evaluation

Provides assistance with the VPP application


One-on-one assistanceOne-on-one assistance

Help from someone in your industryHelp from someone in your industry

Help from someone with unionsHelp from someone with unions

Help from someone in your regionHelp from someone in your region

Guidance from those who have been Guidance from those who have been

through the VPP processthrough the VPP process

More Benefits: More Benefits:

What Does the Mentee Get?What Does the Mentee Get? A Person Interested In Their Success

A Teacher To Guide Them On Their Journey

A Ready Resource, Knowledgeable To Help Them With The Details

A Supporter When They Feel Overwhelmed

What Do You Get From Being A Mentor?What Do You Get From Being A Mentor?Improves Your Knowledge Of The Process

Learn New Ways To Do Things Your Site Does

Contribute To Others Success

VPPPA MentoringVPPPA Mentoring

Mentor’s RoleMentor’s Role

An Effective Mentor Uses Recognized Resources

OSHA VPP Webpage

- CSP 03-01-002 - TED 8.4 - Voluntary Protection Programs (VPP): Policies and Procedures Manual

- Safety and Health Program Management Guidelines; Issuance of Voluntary

Guidelines Federal Register Number (FRN) 54:3904-3916

Mentor’s RoleMentor’s Role

To provide guidance using their knowledge and experience with VPP including:

Locating resources for VPP application development…Application Workshop

Help identify potential problem areas

Share techniques developed to communicate the benefits of VPP to both management and labor

Share preparation strategy for initial VPP onsite visit

Resources for Resources for MentorsMentors

TED 8.4 - What Is It?Training & Education Directive for VPP

Documents OSHA’s VPP process Provides program requirements with descriptions

Provides an onsite guide which assist in determining site qualification

Provides sample question used by the onsite team

Demonstrates the cooperative nature of the VPP process


Finding What you Need

Internet Web sites: http://osha.gov/OshDoc/Directive pdf/TED_8_4.pdf

http://www.vpppa.org/GovAffairs/Programs.cfm

http://www.vpppa.org/Workshops/Mentoring.cfm


How Do These Resources Help?Source of information for a mentor to direct discussions

with the mentee

Mentee has a ready references to the VPP process

Removes misconception about what is required

Provides recognized resources for the Mentee to

evaluate their site

Provides direction for preparation for onsite review

Tool to explain how the process works

VPP Requirements

•OSHA history – no open investigations•Assurances – employees support VPP, all observed hazards will be corrected within 90 days, interim protection used•Injuries and illnesses included•New emphasis on contractor coverage•Requirement for access to, and use of occupational health care professionals•Use of hierarchy of controls•Incident Rate Requirements•Self Evaluation•All must be in place for 12 months to achieve STAR Status•OSHA standards are minimum requirements to meet the law; To achieve VPP status you must exceed the law

Management Leadership & Employee InvolvementWorksite AnalysisHazard Prevention and ControlSafety and Health Training

VPP Elements

Management Leadership/Commitment

•Management must provide resources to meet meaningful annual safety and health goals to identify and eliminate hazards and to support training•Management must support a continuous improvement to the safety and health processes•Disciplinary process must apply equally to management and employees•Management expected to set an example by following rules, proper use of PPE, reporting hazards & incidents

•Collective bargaining units must sign letter of support if applicable.•Employees involved in at least 3 meaningful & constructive ways Examples:

Participation in auditsAccident/Incident investigationsSelf inspectionsSuggestion programsPlanningTrainingJob/process hazard analysesCommittees

Employee Involvement

•Baseline hazard analysis including health hazards•Management of Change•Routine task analysis•Monthly self inspection process (Weekly for Construction sites)•Hazard reporting system•Hazard tracking system including responsibilities and target completion dates•All accidents and near misses investigated•Annual evaluation and demonstrated corrective action including responsibilities and target completion dates•Trend analysis

Worksite Analysis

•Hierarchy of controlEngineeringAdministrativePPE, including selection, limitation, and care

•Adequate work practices/procedures including discipline•Emergency procedures, response training, and

Annual drills with 100% participation•Preventative maintenance program•PSM review when applicable•Occupational Health Care Programs • Recordkeeping

Hazard Prevention and Control

•Documented process to identify training needs•Defined training requirements for all employees, supervisors, and management

Training will vary by craft, supervisory, & management authorityIdentify required from optional training

•Track completion and delinquency in required training completion•Process to prevent untrained or unqualified employees from performing task where training applies•Adequate delivery system to support knowledge and understanding•Evaluation process for understanding

Safety and Health Training

What Questions Do You Have?


For More Information:

Contact Greg DewContact Greg Dew

Frito-Lay, Inc.Frito-Lay, Inc.

Topeka, KansasTopeka, Kansas

785-338-9291785-338-9291

[email protected]@Fritolay.com