15/05/2015 VocabularyandphrasesformakingpresentationsinEnglish

http://www.englishathome.com/business/vocabularyandphrasesformakingpresentations/ 1/7

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VocabularyandphrasesformakingpresentationsinEnglish

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15/05/2015 VocabularyandphrasesformakingpresentationsinEnglish

http://www.englishathome.com/business/vocabularyandphrasesformakingpresentations/ 2/7

Overviews

Afteryougiveyouropeningstatement,youshouldgiveabriefoverviewofyourpresentation.Thisincludeswhatyourpresentationisabout,howlongyouwilltakeandhowyouaregoingtohandlequestions.

Forexample,apresentationtosalesstaffcouldstartlikethis:"Welcome/"Helloeveryone."

Openingstatement"Asyouallknow,thiscompanyislosingitsmarketshare.Butwearebeingaskedtoincreasesalesby2025%.Howcanwepossiblyincreasesalesinashrinkingmarket?"

Overview"TodayIamgoingtotalktoyouabouthowwecandothis.Mypresentationwillbeinthreeparts.FirstlyIamgoingtolookatthemarketandthebackground.ThenIamgoingtotalktoyouaboutournewproductsandhowtheyfitin.Finally,I'mgoingtoexaminesomesellingstrategiesthatwillhelpusincreaseoursalesby20%.Thepresentationwillprobablytakearound20minutes.Therewillbetimeforquestionsattheendofmytalk."

Usefullanguageforoverviews

"Mypresentationisinthreeparts.""Mypresentationisdividedintothreemainsections.""Firstly,secondly,thirdly,finally""I'mgoingtotakealookattalkaboutexaminetellyousomethingaboutthebackgroundgiveyousomefactsandfiguresfillyouinonthehistoryofconcentrateonlimitmyselftothequestionof

"Pleasefeelfreetointerruptmeifyouhavequestions.""Therewillbetimeforquestionsattheendofthepresentation.""I'dbegratefulifyoucouldaskyourquestionsafterthepresentation."

Themainbodyofthepresentation

Duringyourpresentation,itsagoodideatoremindyouraudienceoccasionallyofthebenefitofwhatyouaresaying.

"AsIsaidatthebeginning""This,ofcourse,willhelpyou(toachievethe20%increase).""Asyouremember,weareconcernedwith""Thistiesinwithmyoriginalstatement""ThisrelatesdirectlytothequestionIputtoyoubefore"

Keepingyouraudiencewithyou

15/05/2015 VocabularyandphrasesformakingpresentationsinEnglish

http://www.englishathome.com/business/vocabularyandphrasesformakingpresentations/ 3/7

Rememberthatwhatyouaresayingisnewtoyouraudience.Youareclearaboutthestructureofyourtalk,butletyouraudienceknowwhenyouaremovingontoanewpoint.Youcandothisbysayingsomethinglike"right",or"OK".Youcanalsousesomeofthefollowingexpressions:

"I'dnowliketomoveonto""I'dliketoturnto""That'sallIhavetosayabout""NowI'dliketolookat""Thisleadsmetomynextpoint"

Ifyouareusingindexcards,puttingthelinkonthecardswillhelpyouremembertokeeptheaudiencewithyou.Inaddition,byglancingatyourindexcardsyouwillbepausingthiswillalsohelpyouraudiencetorealisethatyouaremovingontosomethingnew.

Languageforusingvisuals

It'simportanttointroduceyourvisualtotheaudience.Youcanusethefollowingphrases:

"Thisgraphshowsyou""Takealookatthis""Ifyoulookatthis,youwillsee""I'dlikeyoutolookatthis""Thischartillustratesthefigures""Thisgraphgivesyouabreakdownof"

Giveyouraudienceenoughtimetoabsorbtheinformationonthevisual.Pausetoallowthemtolookattheinformationandthenexplainwhythevisualisimportant:

"Asyoucansee""Thisclearlyshows""Fromthis,wecanunderstandhow/why""Thisareaofthechartisinteresting"

Summarising

Attheendofyourpresentation,youshouldsummariseyourtalkandremindtheaudienceofwhatyouhavetoldthem:

"Thatbringsmetotheendofmypresentation.I'vetalkedabout""Well,that'saboutitfornow.We'vecovered""So,thatwasourmarketingstrategy.Inbrief,we""Tosummarise,I"

Relatetheendofyourpresentationtoyouropeningstatement:

"SoIhopethatyou'realittlecleareronhowwecanachievesalesgrowthof20%.""Toreturntotheoriginalquestion,wecanachieve""Sojusttoroundthetalkoff,IwanttogobacktothebeginningwhenIaskedyou""IhopethatmypresentationtodaywillhelpyouwithwhatIsaidatthebeginning"

Handlingquestions

Thanktheaudiencefortheirattentionandinvitequestions.

"Thankyouforlisteningandnowifthereareanyquestions,Iwouldbepleasedtoanswerthem.""Thatbringsmetotheendofmypresentation.Thankyouforyourattention.I'dbegladtoansweranyquestionsyoumighthave."

Itsusefultorewordthequestion,asyoucancheckthatyouhaveunderstoodthequestionandyoucangiveyourselfsometimetothinkofananswer.Byaskingthequestionagainyoualsomakesurethatotherpeopleintheaudienceunderstandthequestion.

"Thankyou.Soyouwouldlikefurtherclarificationonourstrategy?""That'saninterestingquestion.Howarewegoingtogetvoluntaryredundancy?""Thankyouforasking.Whatisourplanfornextyear?"

Afteryouhaveansweredyourquestion,checkthatthepersonwhoaskedyouishappywiththeanswer.

15/05/2015 VocabularyandphrasesformakingpresentationsinEnglish

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"Doesthisansweryourquestion?""DoyoufollowwhatIamsaying?""Ihopethisexplainsthesituationforyou.""Ihopethiswaswhatyouwantedtohear!"

Ifyoudon'tknowtheanswertoaquestion,sayyoudon'tknow.It'sbettertoadmittonotknowingsomethingthantoguessandmaybegetitwrong.Youcansaysomethinglike:

"That'saninterestingquestion.Idon'tactuallyknowoffthetopofmyhead,butI'lltrytogetbacktoyoulaterwithananswer.""I'mafraidI'munabletoanswerthatatthemoment.PerhapsIcangetbacktoyoulater.""Goodquestion.Ireallydon'tknow!Whatdoyouthink?""That'saverygoodquestion.However,wedon'thaveanyfiguresonthat,soIcan'tgiveyouanaccurateanswer.""Unfortunately,I'mnotthebestpersontoanswerthat."

Whatcanyousayifthingsgowrong?

Youthinkyou'velostyouraudience?Rephrasewhatyouhavesaid:

"Letmejustsaythatinanotherway.""PerhapsIcanrephrasethat.""Putanotherway,thismeans""WhatImeantosayis"

Can'tremembertheword?

Ifit'sadifficultwordforyouonethatyouoftenforget,oronethatyouhavedifficultypronouncingyoushouldwriteitonyourindexcard.Pausebriefly,lookdownatyourindexcardandsaytheword.

Usingyourvoice

Don'tspeakinaflatmonotonethiswillboreyouraudience.Byvaryingyourspeedandtone,youwillbeabletokeepyouraudience'sattention.Practiseemphasisingkeywordsandpauseintherightplacesusuallyinbetweenideasinasentence.Forexample"Thefirststrategyinvolvesgettingtoknowourmarket(pause)andfindingoutwhattheywant.(pause)Customersurveys(pause)aswellasstafftraining(pause)willhelpusdothis."

Don'tforgetifyouspeaktoofastyouwillloseyouraudience!

Nowtrythequiz!

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15/05/2015 VocabularyandphrasesformakingpresentationsinEnglish

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30comments

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15/05/2015 VocabularyandphrasesformakingpresentationsinEnglish

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anathanks!veryhelpful:)

MuthuSelvam

15/05/2015 VocabularyandphrasesformakingpresentationsinEnglish

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