visualising decisions - integrating decision making with kanban
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Visualising DecisionsIntegrating Decision Making with Kanban
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What is a decision
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Why visualise decisions?https://www.flickr.com/photos/emagic/56206868/
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Timehttps://www.flickr.com/photos/29233640@N07/8025277486/
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Apply Kanban to DecisionsPractices
Visualise
Limit WiP
Manage Flow
Make Process Policies Explicit
Feedback Loops
Improve and Evolve
Agendas
Sustainability
Service Orientation
Survivability
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The Decision Map
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Decision map components
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The dependency
Shows relationship between items
Denotes input flow direction
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OwnershipWho in the organisation makes the decision
Certain owners may have decision making cadences
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Timing
• When do we need this decision made?
• What is the lead time for the decision maker?
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Decision Mapping Examples
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The basic
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The decision blob
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Circular decision logic
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Independent Decision Clusters
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Translating decisions to kanban
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Mapping to cards
Timing can relate to class of service
Fixed Date
Standard
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Ownership
Can track owners
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Blockers
Things can get in the way of decisions
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Tracking flow
Are there categories of decisions you can track?
How long are decisions or their dependent inputs waiting in queues?
What's the cycle time for repeated decisions?
How does decision making get expedited and what does that do to overall system flow?
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Decision Making From discovery to Kanban
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Listing
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4 Points Contextualisation
https://en.m.wikipedia.org/wiki/File:Cynefin_as_of_1st_June_2014.png
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The Decision Map
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The Kanban Board
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NotesOften standard decisions already have a expedite pathway (eg offline approval)
Don't forget to use WiP limits for decisions
Decisions may have a different flow than regular kanban items (may need a specific board). There may be unique types of decisions that need their own specific flow
Stakeholders & decision makers need to be able to access the Kanban board
Combine with Upstream Kanban Board for "Decision Options" - discard unnecessary decisions
Evolve your Kanban Board as you discover!
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Backlog ReplenishmentUse the decision map to understand what decisions to "pull" next
Dependencies can influence risk and sequencing
What is the value of the decision - what will it enable?
Decide which decisions are within the team and which are outside
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Tracking
Standard Kanban tracking can apply:
Lead time / Delivery rate for decisions
Wait / blocked time
Cumulative Flow diagrams
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We can now
Track Information flow / decision pathways through the organisation
Optimise these in the same way we optimise work flowing through the organisation
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Common ImprovementsRevisit necessary inputs & decision flow - waiting too long for decisions can be costly
Establish alternate decision pathways to avoid blockers or long wait times
Understand common decision patterns in the organisation (eg at portfolio / program level)
Establish Cadences for common decisions
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How do decisions flow in your organisation?
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Daniel Ploeg@danploeg [email protected]
Daniel is an Agile & Lean/Kanban coach based in Melbourne, Australia. This is a snapshot of my current state of thinking with regard to decision making in Agile environments and as such will continue to improve and evolve. If you have any experiences or potential improvements with this that you'd like to share, please
contact me.