visual information (vi) records - national archives .records management and declassificanon division

Download Visual Information (VI) Records - National Archives .Records Management and Declassificanon DIvIsIOn

Post on 29-Jul-2018

213 views

Category:

Documents

0 download

Embed Size (px)

TRANSCRIPT

  • LEAVE BLANK (NARA use only)REQUEST FOR RECORDS DISPOSITION AUTHORITY JOB NUMBER

    (See lnstructtons on reverse) IV/-:3 30-0g--cj DATE RECEIVEDTO NATIONAL ARCHIVES and RECORDS ADMINISTRATION (NIR)

    WASHINGTON, DC 20408 / /'1/7) ~ 1 FROM (Agency or establishment) NOTIFICATION TO AGENCY Department of Defense , 2 MAJOR SUBDIVISION In accordance with the provisions of 44

    USC 3303a the drsposrnon request,Office of the Secretary of Defense including amendments, IS aplJroved except

    3 MINOR SUBDIVISION for Items that may be marke "disposiuonnot approved" or "withdrawn" m column 10 Records Management and Declassificanon DIvIsIOn, ESD, WHS

    4. NAME OF PERSON WITH WHOM TO CONFER 5. TELEPHONE DATE

    Luz D OrtIZ (703) 696-4959 t.;;;;~:;:::l{47~JO)t-O<

    6. AGENCY CERTIFICATION rW _-..J I hereby certify that I am authonzed to act for this agency In matters pertammg to the dIspOSItIOn of ItS re rds and that the records proposed for disposal on the attached 18 page(s) are not now needed for the business of this agency or will not be needed after the retention pen ods specified: and that wntten concurrence from the General Accountmg Office, under the provisions of TItle 8 of the GAO Manual for GUIdance of Federal Agencies,

    is not required; U IS attached, or U has been requested.~ DATE SIGNATURE OF AGENCY REPRESENTATIVE TITLE

    11912008 Robert Storer ~ OSD Records Adrmrnstrator

  • Table C2 Tl. VI Production Materials

    Category Records Are Disposition Instructions

    C2 Tl I Lmear and non-lmear A Record elements Permanent Transfer the production master immediately to a DoD records center productions that meet one of the Offer these productions to the National Archives m annual blocks 10 followmg cntena years after accessiomng or when digitized in high resolution and A Provide information concerrung the saved on a durable storage medium m an mdustry-standard file orgaruzanon, funcnons, policies, format, whichever IS sooner If a production ISstill "current" at the procedures, operations, and essential time of transfer to the National Archives or has been used within the actrvrties of the Department of Defense pnor 3 years, the records center should forward the record archival or a component thereof master and a copy and retain the dub master or duplicate negative B Depict or convey information about plus a reference copy until 3 years after a currency review deterrrunes current or histoncal events mvolvmg the the production to be "non-current" Department of Defense C Commurncate mformation or B Other than record Temporary ThIS ISnon-record material that can be disposed of when no longer mstructions concemmg the operation, elements needed mamtenance, construction, design, repair, use of, capabihties of, or tactical unphcanons of weapons, equipment, or technologies that are used pnmanly by either the U S rmhtary, foreign armed forces, or pro- and ann-U S non-governmental armed orgamzanons

    C2 TI 2 Linear and non-lmear productions that do NOT meet Temporary Destroy when no longer needed m accordance with any applicable the cntena descnbed m Item 2-1-1 I govemmg contractual provisions

    I Category C2 Tl I productions are DoD-produced or DoD-contracted for productions whose subject matter ISof urnque interest or relevance to the Department of Defense Category C2 Tl 2 productions are normally off-the-shelf productions purchased by the Departrnent of Defense whose subject matter ISnot specifically DoD-related Examples would be productions on the Windows XP operating system, repair of computers, the nursing care of surgery patients, the proper disposal of common hazardous chermcals, or the effects of alcohol on the abihty to dnve safely

    1

  • Category

    C2 Tl3 Other production- A Has been selected related matenal (as for accessiorung m descnbed m paragraph accordance with DoD C2 Tl 4) that 50406-M-l

    (Reference (d DLT cntena

    -

    B Has been rejected for accessionmg m accordance With Reference (d) DLT cntena

    C2 Tl4 Master production A Completed folder created by the productions production activity or proponent (for contracted productions) for B Cancelled

    productions ~L 11 J V111

  • Table C3.Tl MotIon DocumentatIon Imagery (ElectronIcally-Recorded Matenal)

    Category Records are Disposition Instructions C3 Til Camera ongmal motion media Temporary unless Retam until evaluated for accessionmg and any selected matenal has been copied to or mcorporated recorded in the field by a DoD camera part of an archival within an archival set For camera ongmals not designated as archival masters, dispose of the operator set camera ongmal after creation of the archival master m accordance with Service instructions C3 TI 2 Motion A Has been Permanent Copy VI matenal selected for accessionmg to an archival master set for retention at a DoD records media record selected for center Offer the set to the National Archives 5 years after accessionmg or when digitized m high matenal copied or accessiorung m resolution and saved on a durable storage medium m an mdustry standard file format, whichever IS extracted from accordance with sooner If there are individual records that have been used wrthm 3 years pnor to transfer to the camera ongmal Reference (d) DLT National Archives, the records center should forward the record archival master and a copy and video that cntena retam a dub master and a reference copy until erther IO years after the year the Imagery was

    ongmally accessioned or 3 years after last use, whichever IS later

    B Has been rejected Temporary Destroy when no longer needed for accessionmg in accordance WIth Reference (d) DLT cntena

    3

  • C3 T1 3 Camera A Depict the Send these recordmgs to a DoD records center m accordance WIth Chapters 3, 4, and 5 of Reference On gma I followmg subjects (b) The records center shall create an archival set of these recordings Offer the records to the Recordings ofWSI 1 Collateral damage Nanonal Archives 5 years after aCCeSSIOnIngor when the Imagery has been digrtized in high that to sensitive SItes and resolution and saved on a durable storage medium m an Industry standard file format, whichever ISI~structures adjacent to V~~,~ VJ .... ~. sooner

    targets, such as t>~R.""f'Il'feN-r churches and other C~eQ. Lv"L relIgIOUSstructures, o '

  • B Masked to lude security classified data so that the chps can be used m pubhc presentations and made available to the

    Permanent Send these WSI clips to a DoD records center in accordance WIth Chapters 3, 4, and 5 of Reference (b) Transfer a copy of the clips to the National Archives 5 years after accessionmg or when saved on a durable storage medium m an mdustry-standard file format, whichever IS sooner Copies retamed by the records center for reference purposes, after transfer of the record copy to NARA, can be disposed of when no longer needed 2

    news media

    2The different drsposition instructions for unmasked and masked WSI chps reflect the followmg considerations FIrst, there WIll always be a much larger number of unmasked WSI clrps than masked chps because all masked chps are created from a select and fairly small number of unmasked clips Second, many of the unmasked chps WIllbe repetitive smce they WIll show either different weapons platforms dehvenng ordnance to the same target at nearly the same time (e.g., multiple aircraft WIth the same mISSIon launchmg ordnance at the same target at the same day and time) or the same target bemg hit each time target damage from preVIOUSordnance dehvenes has been repaired, Third, masked WSI clips are unmasked WSI clips edited to remove the secunty classification annotations from the VIdeo so that the clip can be released to the pubhc Typically, these clips are used in public bnefings and presentations and also released to the national news media Often, they are of mterest to the national news media because either the target was Important or the target generated controversy because of either nustargetmg or allegations of major collateral damage

    5

  • "T' . C3 T15 Edited video masters recorded Transfer masters selected for accessiorung to a DoD records center Offer the records to the from camera ongmal media at the r National Archives 5 years after accessionmg or when the video ISdigitized m high resolunon and designated central DoD Imagery collection n saved on a durable storage medium In an Industry standard file format, whichever ISsooner If there pomt d are mdrvidual records that have been used within 3 years pnor to transfer, the records center should ~ .1o.T ,nuu"." uy "1..1.""'- forward the record archival master and a copy to the National Archives and retam a dub master and a

    flE.n.I'I' "IV

    6

  • Table C3.T2. MotIon Documentation Imagery (Motion Picture FIlm)

    Category Records are DIspOSitIOnInstructions

    I C3 T2 1 A Has been selected Permanent Send film record elements to a DoD records center Offer the ~rchIval master set to the National Motion Picture for accessionmg in Archives 5 years after accessiorung or when the film has been digitized m high resolution and saved (MaPle) film accordance With on a durable storage medium m an industry standard file format, whichever IS sooner If there are recorded by Reference (d) DLT individual records that have been used within 3 years pnor to transfer, the records center should camera operators cntena forward the MOPIC film record archival set to the National Archives and retam a Video dub master in Service Major and a reference copy until either 10 years after the Imagery was ongmally accessioned or 3 years Commands, after last use, whichever IS later bases, facihnes, ships, or RDT&E sites that

    B Has been rejected Temporary Destroy the film once a deCISIOnhas been made not to select It for

Recommended

View more >