Vision Manual

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<p>VingCard Vision 4.1</p> <p>Vision Version 4.1</p> <p>VingCard, VingCard Vision and Da Vinci by VingCard are registered trademarks of VingCard A.S Other brands and their products are trademarks or registered trademarks of their respective holders and should be noted as such.</p> <p>Page 1</p> <p>VingCard Vision 4.1</p> <p>CHAPTER 1 : INSTALLATION ....................................................................................................4 OVERVIEW OF INSTALLATION ..........................................................................................................4 INSTALLING THE NETWORK .............................................................................................................5 INSTALLING VINGCARD VISION ......................................................................................................6 SETTING AND CHECKING ACCESS RIGHTS AND USER PERMISSIONS ..............................................11 INSTALLING MICROSOFT ACTIVESYNC. ........................................................................................15 ENABLING AUTOMATIC LOGON IN WINDOWS NT / 2000 / XP. ......................................................15 SET UP VISION SUB-NETWORKS USING VC_NET.INI ........................................................................16 UNINSTALLING VINGCARD VISION ...............................................................................................17 CHAPTER 2 : SYSTEM OVERVIEW.........................................................................................18 WHAT'S NEW IN VISION 4.1...........................................................................................................18 VC 3000 VS. VISION TERMINOLOGY .............................................................................................19 SYSTEM COMPONENTS ..................................................................................................................20 BASIC SYSTEM OPERATIONS .........................................................................................................28 SYSTEM CONFIGURATION EXAMPLES ............................................................................................34 THE VISION LICENSING AGREEMENT ............................................................................................35 CHAPTER 3 : PLANNING THE SYSTEM.................................................................................38 OVERVIEW OF SYSTEM PLANNING.................................................................................................38 WORKSHEET EXAMPLES ................................................................................................................39 BLANK WORKSHEET FORMS..........................................................................................................55 CHAPTER 4 : USING LOCKLINK .............................................................................................61 LOCKLINK OVERVIEW ...................................................................................................................61 INSTALLING THE VISION LOCKLINK SOFTWARE ..........................................................................63 LOADING LOCK DATA FROM VISION WORKSTATION ......................................................................80 STARTING THE LOCKLINK .............................................................................................................83 LOCKLINK FUNCTIONS ..................................................................................................................85 CHAPTER 5 : USING VISION MODULES................................................................................99 HOW TO EXIT THE VISION SYSTEM................................................................................................99 MAIN MENU OF VISION MODULES ............................................................................................ 100 SYSTEM SETUP MODULE ............................................................................................................. 103 GUEST KEYCARDS MODULE ........................................................................................................ 190 EMPLOYEE KEYCARDS MODULE ................................................................................................. 211 EMPLOYEE ROOMS MODULE ....................................................................................................... 229 SPECIAL KEYCARDS MODULE ..................................................................................................... 246 SYSTEM USERS MODULE ............................................................................................................. 266 BACKUP MODULE ........................................................................................................................ 275 LOCKLINK MODULE .................................................................................................................... 280 REPORTS MODULE....................................................................................................................... 286 GLOSSARY OF TERMS .................................................................................................................. 299 FREQUENTLY ASKED QUESTIONS ................................................................................................ 300 CHAPTER 6 : PMS INTERFACE.............................................................................................. 302 ABOUT INTERFACING VISION WITH A PMS ................................................................................. 302 HOW TO USE THE PMS SYSTEM ................................................................................................... 302 WHERE TO FIND DETAILED INFORMATION ON THE VISION PMS INTERFACES .............................. 302 SPECIFIC PMS ISSUES IN MIXED CARD PROPERTIES .................................................................. 302 CHAPTER 7 : NETWORK ENCODER SETUP....................................................................... 304 GAREK NETWORK ENCODERS ...................................................................................................... 320 KDE SERIES 493X NETWORK ENCODERS ..................................................................................... 304 NETWORKING XAC SMART CARD ENCODERS ............................................................................. 319</p> <p>Page 2</p> <p>VingCard Vision 4.1</p> <p>CHAPTER 8 : BATCH MODE ................................................................................................... 332 INTRODUCTION ............................................................................................................................ 332 INSTALLATION ............................................................................................................................. 332 SYSTEM OVERVIEW ..................................................................................................................... 333 COMMUNICATION ........................................................................................................................ 334 OPERATION OF THE VISION SYSTEM IN BATCH MODE .................................................................. 335 CHAPTER 9 : IMPORT EXPORT............................................................................................ 341 INTRODUCTION ............................................................................................................................ 341 GENERAL INFORMATION ............................................................................................................. 341 CHAPTER 10 : USING NBS ENCODERS ................................................................................ 346 INTRODUCTION ............................................................................................................................ 346 HOW TO SET UP A VISION SYSTEM TO USE NBS ENCODERS......................................................... 347 HOW TO SET UP NBS ENCODERS FOR USE WITH VISION .............................................................. 349</p> <p>Page 3</p> <p>VingCard Vision 4.1</p> <p>Chapter 1 : InstallationOverview of InstallationVingCard Vision can be installed on a single PC or on a system with several PCs connected together in a network. Vision can either use a dedicated network, or work over an existing network at the installation property. In a networked system, all workstations use the same database. The PC that runs the database is referred to as the VingCard server. All other PCs are referred to as workstations. Each PC has access to its own locally connected devices and also to all of the networked encoders and printers. Each PC in the network must have a unique identification. Those identifications are the computer names as seen from the network. The computer names used by VingCard Vision are STATION_000, STATION_001, and so on up to STATION_099. The PC set up as the server is by default STATION_000, although the Vision installation program allows any computer to be set up as the server.</p> <p>Locklink</p> <p>Data</p> <p>STATION_002</p> <p>STATION_001</p> <p>STATION_000</p> <p>Encoder</p> <p>EncoderEthernet</p> <p>Printer</p> <p>Figure 1.It is recommended that installation of VingCard Vision is carried out in the following order : Install and configure the network, first on the server then on each workstation. Install VingCard Vision first on the server then on each workstation. Set and Check network access rights and user permissions Install Microsoft ActiveSync on any PCs that will communicate with LockLink Enable automatic network logon if required (Windows NT / 2000 / XP only) Set up Vision sub-networks using vc_net.ini - if required (for example where two hotels, each with their own Vision installation share a common corporate network)</p> <p>Page 4</p> <p>VingCard Vision 4.1</p> <p>Installing the NetworkSTEP 1: Selection of network PCs and Operating Systems.VingCard Vision can run under the following operating systems (OS): Windows 98, Windows NT (4.0 or later), Windows 2000, Windows XP. If possible, the VingCard Server in networked systems should use one of the more stable operating systems (NT, 2000 or XP).</p> <p>STEP 2. CablingConnect all workstations with the type of cabling required by your network cards.</p> <p>STEP 3: Install cards.If you are using VingCard Vision Workstations (see picture) go to Step 3.</p> <p>If you have only one PC in your system, go to Step 3. Otherwise, carry out this step, first on the server, then on each workstation. If the PC does not have a network card installed, obtain a network card compatible with Microsoft Network peer-to-peer connections and install it according to the vendor's instructions. Normally this involves opening the computer enclosure and installing the card in a free slot, or insertion of a PCMCIA network card in a PCMCIA slot. Restart the PC and let Windows configure itself automatically (Plug And Play). If Windows is not able to do this automatically, check the documentation for your network card. You will probably have to use the Add New Hardware wizard from within Control Panel. Important note : If you are using network hubs to link one or more PCs in the Vision network, check that the Duplex settings for your network cards are compatible with those for your hubs. Mismatches here can cause very slow performance. The Duplex settings (if present for your adaptor) can be found under: Start /Settings/Control Panel/Network/Adaptors/Configure/Advanced.</p> <p>Page 5</p> <p>VingCard Vision 4.1</p> <p>STEP 4: Configure network protocols.Carry out this step first on the server, then on each workstation. Each PC running Vision needs TCP/IP protocol installed File and Printer Sharing for Microsoft Networks enabled A unique computer name set. You can either use STATION_000 etc, another naming convention or simply the existing computer names set up on an existing network. A unique IP address. You can either allocate these yourself or allow the network to set them (via DHCP). In either case, all IP addresses must be on the same subnet IP addresses can be found by typing IPCONFIG at the command prompt.</p> <p>If one or more IPX/SPX protocols are installed, then remove them if you are sure they are not needed. They are not needed in a Vision only system. You must NOT remove them if you will be installing VingCard Vision on a system already using Netware Windows must be restarted before any changes you make to network / TCP/IP settings take effect. Select Yes if Windows asks if you want to restart your computer.</p> <p>Installing VingCard VisionYou will need your installation CD and License codes (delivered with Vision).</p> <p>STEP 1 Run the Version 4.1 installation program, V41Install.exeCarry out this step, first on the server, then on each workstation. For PCs already set up with different levels of Windows user, make sure you log on with Administrator rights before running the install program. Follow the instructions presented by the installation program and select appropriate options. NOTE 1: Upgrading old Vision installations Pre Version 3.1 installations When installing on a server with an existing Version 2, Version 3.0 or Version 3.01 Vision installation, you must first convert to Version 3.1. First make a backup of the existing (v2, 3.0 or 3.01) database, then run the Vision 3.1 installation program V31Install.exe, selecting Keep Database when prompted. You do not need to install any V3.1 Service Releases. Once your database is at Version 3.1, the Version 4.1 installation program can automatically convert it. Version 3.1 and version 4.0 installations When your Vision installation is at Version 3.1 or 4.0, you can upgrade directly to Version 4.1. Select Keep Database when prompted and the Version 3.1/4.0 database will be upgraded in line with Vision 4.1 requirements. It is strongly recommended that a backup of the old database is taken before installation of V4.1.</p> <p>Page 6</p> <p>VingCard Vision 4.1</p> <p>Note that the installation path that you select for Vision 4.1 should not contain any space characters. Example: C:\Vision_41: OK ; C:\Vision 41: not OK. After selecting Keep Database you will be prompted to select a default Lock Type (for example VC3000 Classic or Presidio Combo). If your property uses more than one of the lock types listed, you should select the most common lock type as a default and then, after installation is complete, use Vision &gt; Setup &gt; Locks &gt; Lock Groups &gt; Change Existing in order to allocate the other lock types to the relevant doors. You will then be asked to select a default Card Family, either mag-stripe, memory card or smartcard. You should select the type of keycard that your property will predominantly use. If your property will use more than one of the card family types listed, you should select the most common type as a default (normally but not always mag-stripe) and then, after installat...</p>