virtual online party format

7/27/2019 VIRTUAL Online Party Format

1/20

VIRTUAL Online Party Format

Created by Ashley Livermore

1. Read this ENTIRE guide before startingyoull have some prep work before you start! (Youllneed to create a folder on your computer (I call mine Virtual Parties) to store ALL

information for easy access!a. Things to create:

i. Your VIDEO to hostess coach your hostess (example here:http://www.youtube.com/watch?v=xg_8hAFLze8 ) MAKE ALL VIDEOS

UNLISTED!!

ii. Create Daily funnies to keep your hostess and guests ENGAGED (Example:

(Be sure to write something to go along with the picture For example, you

could write for this picture Just kidding, but the Super Stretch DOES make life a

whole lot easier )

iii. Create a Have it?? Love it !! game for contests (Example: )

(This is a post youll put up a few days before the party to increase traffic and

discussions. You can do a drawing at the actual party for those that participate

(and are present at the party).

iv. Gather any other pictures you want to use (iea clock with your start time,create a photo for the event page.

v. Decide HOW you want to do your LIVE demo.
http://www.youtube.com/watch?v=xg_8hAFLze8http://www.youtube.com/watch?v=xg_8hAFLze8http://www.youtube.com/watch?v=xg_8hAFLze8


2/20

1. Do you want to create a quick 5 minute Youtube demo like this? :http://www.youtube.com/watch?v=VTrAODWdHJU&feature=youtu.be

(REMEMBER TO MAKE THIS UNLISTED!!) if soCREATE IT!

2. ORwould you rather do a live event and do an actual demo wherepeople click in to watch you LIVE (Via google hangout livestream

skype..) (If you decide this option, do note, you may need to pay for

these services and you will need to do your own research to set them

up).

vi. Create a Thank you Video for your guests that attend the virtual party---(example here:

http://www.youtube.com/watch?v=eR4AE1oGGG8&feature=youtu.be

vii. Create Tonight is the Party video for your hostess (example here:http://www.youtube.com/watch?v=1EKDBPFuLus&feature=youtu.be

2. Gather a virtual hostess -- this could be YOU for your first Virtual party. Set a SPECIFIC datefor the partythis is a LIVE PARTY! Virtual Parties should be booked pretty quicklyno more

than 7-10 days in advancekeep the excitement UP!! If you need to book more than 10 days in

advance, WAIT to create the facebook event until 10 days before the event!

3. Set up the Event on Facebook:NAME OF EVENTcreative: IE: Party in Your PJs Pure Romance Virtual Party

Facebook event set up DETAILS:

1. Specific date and time of event2. Invite guests to stop by LIVE3. Prizes awarded at the live event4. Engage themhave them RSVP5. Tell them how tojoin you (skype conference call facebook)6. Put website on there7. Give instructions to be sure hostess gets credit8. Current customer incentives9. Ordering details (deadlines ship to, estimated delivery date..)

WHERE--- ONLINE and LIVE

WHENEnd time --- ending the day of the live event (create URGENCY!!)

Start time (7 days before the party (live party)

Privacy settings: invite only guests can invite friends
http://www.youtube.com/watch?v=VTrAODWdHJU&feature=youtu.behttp://www.youtube.com/watch?v=VTrAODWdHJU&feature=youtu.behttp://www.youtube.com/watch?v=eR4AE1oGGG8&feature=youtu.behttp://www.youtube.com/watch?v=eR4AE1oGGG8&feature=youtu.behttp://www.youtube.com/watch?v=1EKDBPFuLus&feature=youtu.behttp://www.youtube.com/watch?v=1EKDBPFuLus&feature=youtu.behttp://www.youtube.com/watch?v=1EKDBPFuLus&feature=youtu.behttp://www.youtube.com/watch?v=eR4AE1oGGG8&feature=youtu.behttp://www.youtube.com/watch?v=VTrAODWdHJU&feature=youtu.be


3/20

Invite FriendsONLY invite hostess (she will invite others)

4. Send your hostess her first video PRIVATELY (not on her timelinein a personal privatemessage (should have already created this at this point---- reminder---

http://www.youtube.com/watch?v=xg_8hAFLze8 ) This will give her CLEAR expectations as to

HOW to invite her guests and what she gets in return

5. As people RSVP YES-send a personal message -- Work at building rapport before the event bywelcoming everyone who joins the event personally. Click on "see all guests" and then "like" and

write each a personal message.

6. Every day, post a funny to the page (aprox 7-10 days before the event)7. Post Have it Love it game 2-3 days before party.8. Send TONIGHT is the Party video to hostess the day of the party in a private message (already

created at this stage--- reminder---

http://www.youtube.com/watch?v=1EKDBPFuLus&feature=youtu.be

9. Log in to the page on the day of the event and post MORE to drum up excitement:a. Ie: Ask the guests what they are bringing to the party tonightyou can post a picture

to get the ball rolling : example:
http://www.youtube.com/watch?v=xg_8hAFLze8http://www.youtube.com/watch?v=xg_8hAFLze8http://www.youtube.com/watch?v=1EKDBPFuLus&feature=youtu.behttp://www.youtube.com/watch?v=1EKDBPFuLus&feature=youtu.behttp://www.youtube.com/watch?v=1EKDBPFuLus&feature=youtu.behttp://www.youtube.com/watch?v=xg_8hAFLze8


4/20

b. Post a clock to tell the time of the party againIE:

c. Post pictures showing you are excited and ready. (examples)

10.9pm---- Post welcome Message!!!WELCOME everyone! We are going to have so much fun tonight!! If you haven't yet liked my

FB page, be sure to head over there to keep up to date on what's happening with PR! (Insert

facebook page address here)

11. ROLL CALL have them comment they are here (that way you know how many is inattendance for door prize purposes and hostess rewards (once againdepending on the

format you use (Ie live stream or facebook videosadjust accordingly)

12.DEMO -- Post your 5 minute demo OR do your live demo (depending on the format you areusing)

13.Post if you are having a flash sale (recommended that you do NO MORE than 1 itemyou wantthem to PURCHASE your items in the catalogbut its a great way to move limited edition

inventory.

14.Collect orders!! After the demoyou may want to post a sale to create urgency (ie--- orderbefore 11pm, get 10% off your entire order.. or order before 11pmget half off shipping )


5/20


6/20

hostess coach as needed.

7 days before Live Party As people RSVP yes, send personalmessage

Post a funny6 days before Live Party As people RSVP yes, send personal

message


message


message

Post a funny Check in with your hostesssee if

she is getting replies to the event

hostess coach as needed.3 days before Live Party As people RSVP yes, send personal

message

Post a funny Post Have it Love it Game

2 days before Live Party As people RSVP yes, send personalmessage


message

Post a funnyDAY OF THE PARTY Send Tonight is the party video 1 hour before eventreally post a

lot of pictures to show excitement

30 minutes before -- Play a game(what are you bringing to the party

DURING the Party Send welcome message (remindthem to find you on facebook)

Roll call Demo Post flash sale (if you are havingone) Take orders (and send invoices) Thank guests as they place order

AFTER THE PARTY Thank guests for attending (privatepersonal message)

Post Thank you video


7/20

Hostess credit time

APPENDIX(These are merely examples feel free to find other you like through a google searchor

customize them to fit your needs)


8/20


9/20


10/20


11/20


12/20


13/20


14/20


15/20


16/20


17/20


18/20


19/20


20/20

SPECIAL THANKS to Janna Vukelich for ALL of her SUPER awesome videos, pictures, and

showing consultants how to customize this and make it work for Pure Romance!!

virtual online party format

Documents