villas de cortez 1 st annual meeting of homeowners association march 27, 2010 hotel palmas de cortez...
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Villas de CortezVillas de Cortez11stst Annual Meeting of Homeowners Annual Meeting of Homeowners
AssociationAssociation
March 27, 2010March 27, 2010
Hotel Palmas de CortezHotel Palmas de Cortez
Los Barriles, B.C.S. MexicoLos Barriles, B.C.S. Mexico
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx22
Villas de CortezVillas de CortezHOA Meeting Agenda HOA Meeting Agenda
1. Welcome, Introductions – Laurie Pederson1. Welcome, Introductions – Laurie Pederson - Formation of HOA, Mission Statement & Purpose- Formation of HOA, Mission Statement & Purpose2. Secretary’s Report – Karen Olesen2. Secretary’s Report – Karen Olesen3. Treasurer’s Report – Robin Jackman3. Treasurer’s Report – Robin Jackman4. Vice President’s Report – Bill Klotz4. Vice President’s Report – Bill Klotz - Pools, pumps, water heaters, parking lot- Pools, pumps, water heaters, parking lot5. Vice President’s Report – Chucky Van Wormer5. Vice President’s Report – Chucky Van Wormer - Generator, Electric meter, Future plans for Hotel - Generator, Electric meter, Future plans for Hotel
& area& area6. General Manager’s Report – Pepe6. General Manager’s Report – Pepe - Staff, grounds, building, guest services, personal - Staff, grounds, building, guest services, personal
2010 goals2010 goals7. President’s Report – Laurie Pederson7. President’s Report – Laurie Pederson - Overview, Future goals, - Overview, Future goals, - Election of Board Directors- Election of Board Directors - New projects- New projects - Special assessment for Generator, solar - Special assessment for Generator, solar
projectproject
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx33
Villas de CortezVillas de CortezIn Memorial – Bret ConnorsIn Memorial – Bret Connors
Villas de Cortez First PresidentVillas de Cortez First President
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx44
Villas de Cortez Homeowners Villas de Cortez Homeowners AssociationAssociationMission Statement Mission Statement The Mission Statement for the Villas de The Mission Statement for the Villas de
Cortez:Cortez: It is the intent of the owners of the Villas de It is the intent of the owners of the Villas de
Cortez to maintain our investment property, Cortez to maintain our investment property, whether one owns a Studio, Master, Presidential whether one owns a Studio, Master, Presidential or Penthouse, in the best possible working order; or Penthouse, in the best possible working order; to hire a general manager to oversee said to hire a general manager to oversee said property and supervise all staff hired on behalf property and supervise all staff hired on behalf of the Villas. of the Villas.
Each Homeowner is responsible to be current in Each Homeowner is responsible to be current in their dues and attend the annual meeting their dues and attend the annual meeting whether in person or by proxy.whether in person or by proxy.
It is also the intention of said owners to have It is also the intention of said owners to have fun, fellowship and “drink” in the sun and sea fun, fellowship and “drink” in the sun and sea together with friends and family for our mutual together with friends and family for our mutual benefit.benefit.
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx55
Villas de CortezVillas de CortezBoard of DirectorsBoard of Directors
Laurie Pederson – PresidentLaurie Pederson – PresidentBill Klotz – Vice PresidentBill Klotz – Vice PresidentCarlos (Chucky) Van Wormer – Vice Carlos (Chucky) Van Wormer – Vice
PresidentPresidentKaren Olesen – SecretaryKaren Olesen – SecretaryChris Connors - TreasurerChris Connors - Treasurer
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx77
Villas de CortezVillas de CortezSecretary’s Report - Highlights Secretary’s Report - Highlights
11stst Board of Directors meeting held October 13, 2009 Board of Directors meeting held October 13, 2009 Bill, Chucky, Laurie – invited Robin to develop new accounting Bill, Chucky, Laurie – invited Robin to develop new accounting
system & Karen to act in advisory role.system & Karen to act in advisory role. Focus on streamlining accounting, improving transparency of Focus on streamlining accounting, improving transparency of
funds, improvement of communication funds, improvement of communication 22ndnd Board of Directors meeting held November 27, 2009 Board of Directors meeting held November 27, 2009
Focus on finalizing legal aspects of the HOA articles & BOD Focus on finalizing legal aspects of the HOA articles & BOD membership proposalmembership proposal
Developing 2010 budget, transfer of financial control to new Developing 2010 budget, transfer of financial control to new accounting systemaccounting system
Addressing various building issues, water & electric meters, Addressing various building issues, water & electric meters, Solomon’s Restaurant, staff, insurance, etc.Solomon’s Restaurant, staff, insurance, etc.
33rdrd Board of Directors meeting held December 30, 2009 Board of Directors meeting held December 30, 2009 Focus on decisions for improvement to the property – south Focus on decisions for improvement to the property – south
privacy wall, pool & garden maintenance, pool repair, parking lot, privacy wall, pool & garden maintenance, pool repair, parking lot, beach & basement clean up.beach & basement clean up.
Fine tuning of accounting system; clarify staff job performances & Fine tuning of accounting system; clarify staff job performances & expectationsexpectations
44thth Board of Directors meeting held January 22, 2010 Board of Directors meeting held January 22, 2010 Follow up of open issuesFollow up of open issues
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx88
Villas de CortezVillas de CortezSecretary’s Report - Secretary’s Report - Action Log (22 Jan 10)Action Log (22 Jan 10)
Action # What Who Due when Status 1. Completion of south
privacy wall – adjust height as needed
Bill, Chucky Jan 2010 Wall complete; height adjusted as requested
2. Repair of pool by contractor
Chucky Work to start in Jan/Feb
Installation of side/top expansion joints complete (Jacuzzi pool)
3. Completion of covered car ports
Chucky Work to start in Jan/Feb
Open
4. Solomon’s Landing Restaurant – a. establish basic ground rules and curfew of 10pm every night; b. check on liability insurance coverage; c. review option of installing a barrier between Villas and restaurant
a. Laurie met with Oscar (manager) & set ground rules. b. We are covered for liability via our building insurance c. We will review “barrier” options during March visit
Jan 2010 Review c. in March
On-going
5. Establish “Owners’ / guests’ Manual for Villas
All Completion in 2010
Ongoing
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Villas de CortezVillas de CortezSecretary’s Report Secretary’s Report
Action # What Who Due when Status 6. See
discussion below.
Review Staff performance against job responsibilities; establish Beto as employee
All Q1 2010 Complete; Pepe and Beto status complete; review of Staff performance against objectives ongoing.
7. Pool maintenance – review equipment and training needed
Bill Q1 2010 Ongoing, some progress made
8. Establish maintenance schedule and log
Pepe Jan Complete – Pepe, Beto & Gabi each have logs. Requires ongoing fine tuning
9. Review status of elevator maintenance contract and $$ owed
Bill, Chucky Q1 2010 Records show we opted out maint. contract in 2009. Stop all future maint. visits until meeting with contractor in March.
10. Status of water and AC electric meters
Chucky Jan Open – see comments below
11. Board of Directors meeting at Los Barriles
All, establish date
March 2010 Complete – BOD meeting March 23, 2010 9 am at the Villas; General HOA meeting March 27, 10 am at the villas.
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx1010
Villas de CortezVillas de CortezTreasurer’s Financial Report Treasurer’s Financial Report
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx1111
Villas de CortezVillas de CortezTreasurer’s Financial Report Treasurer’s Financial Report
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx1212
Villas de CortezVillas de CortezTreasurer’s Financial Report Treasurer’s Financial Report
Bank fees 49.00
Building Management Pepe 1300.00
Garden/pool 400.00
Property Insurance 328.00
Pest Control 193.00
Accounting - Francis 100.00
Air- conditioning repair 250.00
Exterior Building Maintenance 131.00
Water Heater Repair 320.00
Electric Common Area 1800.00
Propane 328.00
*Air-conditioning Electric 3500.00
*Water 100.00
Estimated Total Monthly Expense 8799.00
Proposed 2010 Budget for Villa De Cortez HOABased on 2009 and Q1 2010 Average Monthly Expenses
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx1313
Villas de CortezVillas de CortezTreasurer’s Report Treasurer’s Report
Solomon’s Landing Restaurant now contributing Solomon’s Landing Restaurant now contributing to HOA Presidential duesto HOA Presidential dues
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx1414
Villas de CortezVillas de CortezVice President Bill’s Report Vice President Bill’s Report
Pool - maintenance and repairsPool - maintenance and repairsLandscaping, new privacy wallLandscaping, new privacy wallWater heater & pump systemWater heater & pump systemDriveway, Parking Lot & Car PortsDriveway, Parking Lot & Car PortsBuilding MaintenanceBuilding Maintenance
Hand railsHand railsElectrical repair in basementElectrical repair in basementStair and walkway repairsStair and walkway repairsLiability signs at poolLiability signs at pool
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Villas de CortezVillas de CortezNew Driveway, Parking Lot - March New Driveway, Parking Lot - March 2010 2010
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Villas de CortezVillas de CortezNew Driveway, Parking Lot - March New Driveway, Parking Lot - March 2010 2010
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx1717
Villas de CortezVillas de CortezNew Privacy Wall New Privacy Wall
December 2009
March 2010
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx1818
Villas de CortezVillas de CortezPool Repair CompletePool Repair Complete
March 2010
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx1919
Villas de CortezVillas de CortezSerena the Mermaid - March 2010Serena the Mermaid - March 2010
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx2020
Villas de CortezVillas de CortezVice President’s Report - ChuckyVice President’s Report - Chucky
AC Electric MeterAC Electric MeterGenerator Generator Future Plans for Hotel Palmas and East Future Plans for Hotel Palmas and East
CapeCape
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx2121
Villas de CortezVillas de CortezNew Projects Under Review - New Projects Under Review - GeneratorGeneratorPlanning for GeneratorPlanning for Generator
Proposal to purchase two Cummings unitsProposal to purchase two Cummings unitsOne dedicated for building powerOne dedicated for building powerOne dedicated for air conditioning powerOne dedicated for air conditioning power
Total estimated cost $73K including Total estimated cost $73K including installationinstallation
Estimated Cost Breakdown per unitEstimated Cost Breakdown per unit 12 Studios - $1,700 each12 Studios - $1,700 each 9 Masters - $2,500 each9 Masters - $2,500 each 4 Presidentials - $5,000 each4 Presidentials - $5,000 each 1 Penthouse - $10,0001 Penthouse - $10,000 Soloman’s Restaurant - $10,000Soloman’s Restaurant - $10,000
Requires Special AssessmentRequires Special Assessment
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Villas de CortezVillas de CortezGeneral Manager’s Report - PepeGeneral Manager’s Report - Pepe
StaffStaffGroundsGroundsBuildingBuildingGuest ServicesGuest ServicesPersonal 2010 GoalsPersonal 2010 Goals
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx2323
Villas de CortezVillas de CortezPool and Garden Maintenance - BetoPool and Garden Maintenance - Beto
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx2424
Villas de CortezVillas de CortezGeneral Manager’s Report - PepeGeneral Manager’s Report - Pepe
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx2525
Villas de CortezVillas de CortezGeneral Manager’s Report - PepeGeneral Manager’s Report - Pepe
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx2626
Villas de CortezVillas de CortezPresident’s Report - LauriePresident’s Report - LaurieOverviewOverviewFuture GoalsFuture GoalsElection of Board of DirectorsElection of Board of Directors
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx2727
Villas de CortezVillas de Cortez
Solomon’s Landing RestaurantSolomon’s Landing Restaurant Curfew 10 pm establishedCurfew 10 pm established Options to control foot trafficOptions to control foot traffic
Gate with card key on south walkGate with card key on south walkRope barrier on north sideRope barrier on north side
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Villas de Cortez - New BusinessVillas de Cortez - New BusinessProjects Under Review – Solar Projects Under Review – Solar PowerPowerSolar Power project under review for Solar Power project under review for
heating of Jacuzzi Pool during winter heating of Jacuzzi Pool during winter monthsmonths
Preliminary bids coming inPreliminary bids coming in
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx2929
Villas de CortezVillas de CortezHow Far We’ve Come – The BeginningHow Far We’ve Come – The Beginning
September 2004
December 2004
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx3030
Villas de CortezVillas de CortezHow Far We’ve Come – The BuildingHow Far We’ve Come – The Building
November 2005 June 2006
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx3131
Villas de CortezVillas de CortezHow Far We’ve Come – The BuildingHow Far We’ve Come – The Building
July 2006 August 2006
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx3232
Villas de CortezVillas de CortezHow Far We’ve Come – The BuildingHow Far We’ve Come – The Building
October 2007
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx3333
Villas de CortezVillas de Cortez How Far We’ve Come – The Pools How Far We’ve Come – The Pools
March 2007
May 2007
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx3434
Villas de CortezVillas de Cortez How Far We’ve Come – The Jacuzzi How Far We’ve Come – The Jacuzzi PoolPool
June 2007
June 2007
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx3535
Villas de CortezVillas de CortezHow Far We’ve Come – The Infinity How Far We’ve Come – The Infinity PoolPool
April 2007
August 2007
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx3636
Villas de CortezVillas de CortezMorning Rush Hour at the Palmas, Morning Rush Hour at the Palmas, VillasVillas
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx3737
Ole and Don Roberto - Two Fun Guys – Ole and Don Roberto - Two Fun Guys – (Mar (Mar
07)07) (who couldn’t be here today)(who couldn’t be here today)
Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, MxVillas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx3838
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