villard de lans - depuis 1894 hôtel - bar - restaurant ... broch… · the buffet is in...

Villard de Lans - Vercors

Depuis 1894

Hôtel - Bar - Restaurant - SPA - Espace « Bien Être » - Tennis - Parc

Evénement -Séminaire - Détente

Grand Hôtel de Paris 124, Place Pierre Chabert

38 250 Villard de Lans Tel +33 (0)4.76.95.10.06 – Fax +33 (0)4.76.95.10.02

www.ghp-vercors.com [email protected]. S.A.S au capital de 360 000€- Siret : 057 500 050 00018 - NAF 5510 Z - TVA FR 18 057 500 050 - HA N° 038.96.0033

In the center of Villard de Lans, in a three hectares privative park, the BEST WESTERN Grand Hôtel de Paris*** invite you to have an unforgettable stay where the amazing landscape will enchant you.

AccessAccessAccessAccess

� 34 km from Grenoble train station � 55 km from he high-speed train Valence Alixan station � 58 km from Grenoble Saint Geoirs airport � 109 km from Lyon Saint Exupéry airport � 50 m Villard de Lans bus staion � A private 60 places parking area


Depuis 1894






To GatherTo GatherTo GatherTo Gather Our staff will take in charge your seminary and will be glad to realize a tailored-made service depending on your objectives and your needs. Our hotel has seven assembly rooms of 40 to 116 m² that can welcome, depending on the configuration, from 10 to 110 persons. Example of the Mélèze room configuration (116m²): “Theater style”: 110, “Class room style “: 65, “U style“: 50. We also propose you the rent of the “Coupole room” and “Rex room”, from 200m by foot of our hotel, that can welcome, depending on the configuration, from 80 to 300 persons. Our multi-purpose reception rooms benefit from a natural sunlight with a view on the three hectares park, and are provided with all the needed material to get sure everything goes smoothly (paper-board, free WIFI , video projector, projection screen). The professional reception and the personalized following up are our assets. Only one spokes person take in charge effectively the organization of your meeting.

At The HotelAt The HotelAt The HotelAt The Hotel ::::

OutsideOutsideOutsideOutside ::::

Room (natural lighting)Room (natural lighting)Room (natural lighting)Room (natural lighting) SurfacesSurfacesSurfacesSurfaces Theater Classe

U

MélèzeMélèzeMélèzeMélèze

projection screen 180 x 240

116 m² 110 50 40

GentianeGentianeGentianeGentiane


80 m² 50 25 20

EcureuilEcureuilEcureuilEcureuil


50 m² 30 20 15

BeletteBeletteBeletteBelette


42 m² - - 18

MarmotteMarmotteMarmotteMarmotte


42 m² - - 18

SPASPASPASPA


40 m² 20 18 16

VercorsVercorsVercorsVercors (restaurant)(restaurant)(restaurant)(restaurant)

Dîner 130 persons 176 m²

RoomsRoomsRoomsRooms SurfacesSurfacesSurfacesSurfaces Théâtre Classe

U

360 m² 250 130 - Coupole Rex 80/300 - -


Depuis 1894






To sleepTo sleepTo sleepTo sleep Our hotel has 60 rooms shared between 13 apartments for 4 to 6 persons and 45 bedrooms for 1 to 3 persons, that have free Wifi access and a flat screen television with TNT and international channels. Rates: * Rooms from 84,5584,5584,5584,55€ € € € excl taxexcl taxexcl taxexcl tax i.e. 93 i.e. 93 i.e. 93 i.e. 93€€€€ incl taxincl taxincl taxincl tax (TVA 10 %) * Apartments from 140140140140€€€€ exc exc exc excl taxl taxl taxl tax i.e. 154 i.e. 154 i.e. 154 i.e. 154€€€€ incl taxincl taxincl taxincl tax (TVA 10 %)

The « Continental » breakfastThe « Continental » breakfastThe « Continental » breakfastThe « Continental » breakfast In the form of a varied buffet particularly with fresh, light, bio products from the Vercors…. Service from 7h30 to 10h30. Rates: 10€ excl taxexcl taxexcl taxexcl tax i.e. 11€ incl taxincl taxincl taxincl tax (TVA 10 %)

Parc & TeParc & TeParc & TeParc & Tennisnnisnnisnnis BEST WESTERN Grand Hôtel de Paris*** has his own Tennis court surrounded by a three hectares privative park planted with trees with a wonderful view on the mountains of the Vercors.


Depuis 1894






WELWELLWELWELLWELWELLWELWELL----BEING & RELAXATIONBEING & RELAXATIONBEING & RELAXATIONBEING & RELAXATION After you breathed the great outdoors, walked on the mountain paths, come to recharge your batteries in an innovating SPA working for your welfare.

� The SPAThe SPAThe SPAThe SPA Our SPA has a pool with massage nuzzles and counter-current swim, massaging showers, a Jacuzzi, a Turkish bath and a sauna. AcceAcceAcceAccess and schedule:ss and schedule:ss and schedule:ss and schedule: On reservation (limited number of places), from 9.30 to 19.30, 7/7 Rates:Rates:Rates:Rates: * Access SPA & Pool (2 hours) : For the clients sleeping in the hotel: 11 11 11 11 €€€€ incl taxincl taxincl taxincl tax

� “WELLNESS” AREA :“WELLNESS” AREA :“WELLNESS” AREA :“WELLNESS” AREA : Our wellness area staff welcomes you for an exceptional time of relaxation in the heart of the Vercors. Offer yourself a modeling or an esthetic care with the SOTHYS products. Schedule: on reservation Rates:Rates:Rates:Rates: Thanks for consulting our “wellness” area card on our website : www.ghp-vercors.com


Depuis 1894






RECEPTION & PAUSE :RECEPTION & PAUSE :RECEPTION & PAUSE :RECEPTION & PAUSE :

� Welcome coffee and/ or Drink pause: 4,104,104,104,10 € € € € excl taxexcl taxexcl taxexcl tax / pers./ pers./ pers./ pers. i.e 4,50 4,50 4,50 4,50 € € € € incl taxincl taxincl taxincl tax (TVA 10 %) Coffee, tea, herbal tea and fruit juice

� Welcome coffee and/ or Viennese pastries pause: 5,99 5,99 5,99 5,99 € € € € excl taxexcl taxexcl taxexcl tax / pers./ pers./ pers./ pers. i.e 6,50 6,50 6,50 6,50 € € € € incl taxincl taxincl taxincl tax (TVA 10 %)

Coffee, tea, herbal tea, fruit juice and Viennese pastries or cookies APPETIZER :APPETIZER :APPETIZER :APPETIZER : Served in our park or one of our salons, depending on the meteorological conditions.

� “Highland” appetizer :“Highland” appetizer :“Highland” appetizer :“Highland” appetizer : 7€ all taxes included per person * Walnut Wine or Myrtle “Kir” * Fruit Juice * Perrier Water * Accompaniment (salted fruits, chips made with forgotten vegetables, olives)

� “Wine Bar” appetizer :“Wine Bar” appetizer :“Wine Bar” appetizer :“Wine Bar” appetizer : 9€ all taxes included per person * 3 types of different white wines (1 Alsace Gewurztraminer, 1 mellow from Gascogne & 1 Bourgogne Chardonnay) * Fruit Juice * Perrier Water * Accompaniment (salted fruits, chips made with forgotten vegetables, olives)

� “Vercors” appetizer“Vercors” appetizer“Vercors” appetizer“Vercors” appetizer : : : : 10€ all taxes included per person * “bio” Rhubarb “Wine” from Vercors or Clairette de Die * Fruit Juice * Perrier Water * Accompaniment (salted fruits, chips made with forgotten vegetables, olives)

� “ Champagne” appetizer :“ Champagne” appetizer :“ Champagne” appetizer :“ Champagne” appetizer : 14€ all taxes included per person * Champagne Brut (Pannier brut selection) * Fruit Juice * Perrier Water * Accompaniment (salted fruits, chips made with forgotten vegetables, olives)

Our drink patterns are established: On the basis of one bottle of wine (75cl) for 4 persons

& one bottle of fruit juice or mineral water for 6 persons.


Depuis 1894






To complete the accompaniment of your appetizer :To complete the accompaniment of your appetizer :To complete the accompaniment of your appetizer :To complete the accompaniment of your appetizer :

� “Welcome” pattern:“Welcome” pattern:“Welcome” pattern:“Welcome” pattern: 5€ all taxes included per person (5 pieces) * 2 cold canapés (about 70 gr/pers.) (Prosciutto on walnut bread, smoked salmon on rye bread) * 3 puff “petits fours”(about 75 gr/pers.) (Goat’s cheese, Black Olive, Sausage, Mushroom)

� “Greedy” pattern “Greedy” pattern “Greedy” pattern “Greedy” pattern : : : : 9€ all taxes included per person (9 pieces) * 2 cold canapés (about 70 gr/pers.) (Prosciutto on walnut bread, smoked salmon on rye bread) * 4 puff “petits fours” (about 75 gr/pers.) (Goat’s cheese, Black Olive, Sausage, Mushroom) * 3 mini savoury pies (about 60 gr/pers.) (Escargot, Saint Jacques, Duck Breast, Carwfish)

� “Prestige” pattern :“Prestige” pattern :“Prestige” pattern :“Prestige” pattern : 15€ all taxes included per person (6 pieces) * “Fresh Goat Cheese, Fig & Blue Poppy” Lollipop * Two Salmons Tartare * Cream of Jerusalem Artichoke soup and Foie Gras * Cod shepherd’s pie * Black pudding Cream, Mashed potatoes, Cider Chantilly * Pineapple roasted gambas

� Additional Pieces :Additional Pieces :Additional Pieces :Additional Pieces : * Piece to chose in the “prestige pattern” 3€ all taxes included per piece * Pain Surprise (about 1400 gr) assortment of about 50 mini sandwiches 44€ all taxes included per piece

Particular conditions :Particular conditions :Particular conditions :Particular conditions : This proposition is valid for at least 20 adult persons.

Employee fees are invoiced for a duration longer than 2 hours. For the other conditions, refer to our sales terms.


Depuis 1894






RESTAURATION:RESTAURATION:RESTAURATION:RESTAURATION: Our restaurant, offering volume and light, can welcome until 200 persons. Our staff signs a beautiful “Bourgeoise” cookery, full of freshness, supported by the “Maître Restaurateur” label, the menus are elaborated depending on the season and the local supplying. Thanks for indicating if some participants have any specific food restriction.

LLLLunch :unch :unch :unch :

� “Business” lunch : 16,82 16,82 16,82 16,82 € € € € excl taxexcl taxexcl taxexcl tax / pers./ pers./ pers./ pers. i.e 18,50 18,50 18,50 18,50 € € € € incl taxincl taxincl taxincl tax (TVA 10 %) Your menu will be composed of one dish and one dessert, coffee included. Thanks for indicating if some participants have any specific food restriction.

� “Traditional” lunch : 21,82 21,82 21,82 21,82 € € € € excl taxexcl taxexcl taxexcl tax / per/ per/ per/ pers.s.s.s. i.e 24,0024,0024,0024,00 € € € € incl taxincl taxincl taxincl tax (TVA 10 %) Your menu will be composed of one dish and one dessert, depending on the daily market, and coffee included. Thanks for indicating if some participants have any specific food restriction.

� “Buffet” lunch: 21,82 21,82 21,82 21,82 € € € € excl taxexcl taxexcl taxexcl tax / pers./ pers./ pers./ pers. i.e 24,0024,0024,0024,00 € € € € incl taxincl taxincl taxincl tax (TVA 10 %)

The buffet is in free-service. It is composed of an assortment of starters (salads and hors d’oeuvres), one dish with trimmings, one dessert, coffee included.

� “Barbecue” lunch: 21,82 21,82 21,82 21,82 € € € € excl taxexcl taxexcl taxexcl tax / pers./ pers./ pers./ pers. i.e 24,0024,0024,0024,00 €€€€ incl taxincl taxincl taxincl tax (TVA 10 %) The lunch served at tables outside can only be served if the meteorological conditions allow it. It is composed of an assortment of crudités, of grilled meat and potatoes baked in the embers with many different garnish sauces, and one dessert, coffee included.

DinerDinerDinerDiner ::::

� “Traditional” dinner (3 courses): 21,82 21,82 21,82 21,82 € € € € excl taxexcl taxexcl taxexcl tax / pers./ pers./ pers./ pers. i.e 24,0024,0024,0024,00 € € € € incl taxincl taxincl taxincl tax (TVA 10 %) Your menu will be composed of one starter, one hot dish and one dessert, coffee included.

� “Traditional and cheese” dinner (4 courses): 25,45 25,45 25,45 25,45 € € € € excl taxexcl taxexcl taxexcl tax / pers./ pers./ pers./ pers. i.e 28,0028,0028,0028,00€ € € € incl taxincl taxincl taxincl tax (TVA 10

%) Your menu will be composed of one starter, one hot dish, some cheese and one dessert, coffee included.

� “Pleasure” dinner (4”superior” courses) : 28,18 28,18 28,18 28,18 € € € € excl taxexcl taxexcl taxexcl tax / pers./ pers./ pers./ pers. i.e 31,0031,0031,0031,00€ € € € incl incl incl incl taxtaxtaxtax (TVA 10 %)

Your menu will be composed of one starter, one hot dish, some cheese and one dessert, coffee included.

� “Gala” dinner (5 “superior” courses): 33,64 33,64 33,64 33,64 € € € € excl taxexcl taxexcl taxexcl tax / pers./ pers./ pers./ pers. soit 37,00 37,00 37,00 37,00 € € € € incl taxincl taxincl taxincl tax (TVA 10 %)

Your menu will be composed of one starter, two hot dishes, some cheese and one dessert, coffee included.


Depuis 1894






Thematic meals :Thematic meals :Thematic meals :Thematic meals :

� “Cocktail buffet ” : 21,82 21,82 21,82 21,82 € € € € excl taxexcl taxexcl taxexcl tax / pers./ pers./ pers./ pers. i.e 24,0024,0024,0024,00 € € € € incl taxincl taxincl taxincl tax (TVA 10 %) about 20 pieces per pers. salt and sweet + cheese.

It is composed of an assortment of pasties, mini savoury pies, canapés, bread rolls, pain surprise, cheese and réduis sucrés.

� “Around a dish”: 21,82 21,82 21,82 21,82 € € € € excl taxexcl taxexcl taxexcl tax / pers./ pers./ pers./ pers. i.e 24,0024,0024,0024,00 € € € € incl taxincl taxincl taxincl tax (TVA 10 %)

Raclette, Fondue, melted Mont d’Or cheese… accompanied with cook pork meats, green salad and an iced dessert.

� “Meal in refuge”: typical mountain meal outside our premises (quote on demand).

� “Thematic meal”: “custom-built” world cookery menu, harmony food & wine party… (quote

on demand).

Our propositions of wineOur propositions of wineOur propositions of wineOur propositions of wine :::: Wine is not included in the “restauration” propositions. We propose you a wine package per person among the following selection: Wine “Selection”:Wine “Selection”:Wine “Selection”:Wine “Selection”: * Grape variety wine package 1 btl / 4 persons: 4,58 4,58 4,58 4,58 € € € € excl taxexcl taxexcl taxexcl tax / pers./ pers./ pers./ pers. i.e 5,5 5,5 5,5 5,5 € € € € incl taxincl taxincl taxincl tax (TVA 20 %) * Grape variety wine package 1 btl / 3 persons: 5,42 5,42 5,42 5,42 € € € € excl taxexcl taxexcl taxexcl tax / pers./ pers./ pers./ pers. i.e 6,5 6,5 6,5 6,5 € € € € incl taxincl taxincl taxincl tax (TVA 10 %)

Wine “A.O.P. Selection”:Wine “A.O.P. Selection”:Wine “A.O.P. Selection”:Wine “A.O.P. Selection”: * AOP wine package 1 btl / 4 persons: 7,927,927,927,92 € € € € excl taxexcl taxexcl taxexcl tax / pers./ pers./ pers./ pers. i.e 9,5 9,5 9,5 9,5 €€€€ incl taxincl taxincl taxincl tax (TVA 20 %)

* AOP wine package 1 btl / 3 persons: 8,75 8,75 8,75 8,75 € € € € excl taxexcl taxexcl taxexcl tax / pers./ pers./ pers./ pers. i.e 10,5 10,5 10,5 10,5 € € € € incl taxincl taxincl taxincl tax (TVA 20 %)

From the menu:From the menu:From the menu:From the menu: The wine will be invoiced per bottle. (Our sommelier is at your disposal for the choice of the harmonies food & wine among our menu)

ADDITIONAL INFORMATIONADDITIONAL INFORMATIONADDITIONAL INFORMATIONADDITIONAL INFORMATION The rates above are valid on the occasion of the meals served between 12.00 & 13.00 and 19.00 & 21.00.


Depuis 1894






REUNIONREUNIONREUNIONREUNION Descriptive for your reunion: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ A poster will indicate the name of your company or the name of your reunion (with the logo if you provide it by mail) Number of participants: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Dates : From _ _ _ _ _ _ _ _ _ to _ _ _ _ _ _ _ _ _

ORGANIZERORGANIZERORGANIZERORGANIZER Company : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Organizer(s) Name(s) : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Address : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Phone : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Mail : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Société : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

INVOICE ADDRESSINVOICE ADDRESSINVOICE ADDRESSINVOICE ADDRESS _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _


Depuis 1894






FFFFEES TAKEN IN CHARGE BY THE COMPANYEES TAKEN IN CHARGE BY THE COMPANYEES TAKEN IN CHARGE BY THE COMPANYEES TAKEN IN CHARGE BY THE COMPANY Residential seminary package YES NO Outing or Animation YES NO Extras, Bar… YES NO Others: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ The services that are not taken in charge by the company will be paid by the participants at their departure. The additional services ordered up here will be categorically validated by the representative of the company and integrated to the invoice.

SPACES AND SERVICES AT YOUR DISPOSALSPACES AND SERVICES AT YOUR DISPOSALSPACES AND SERVICES AT YOUR DISPOSALSPACES AND SERVICES AT YOUR DISPOSAL Meeting will take place in one of our salons, privatized for you. From_ _ _ _ _ _ _ _ _ at_ _ _ _ _ _ _ _ _ _ _ _ _ o’clock to _ _ _ _ _ _ _ _ _ at_ _ _ _ _ _ _ _ _ _ _ _ _o’clock It will be arranged in”_______“, for _ _ _ _ persons with a table for a speaker, and equipped with: * A projection screen * A paper-board * Pliers and an extension cord * A video-projector * A public address system composed of a cordless microphone

� The pauses will take place: The morning at _ _ _ _ h _ _ _ _ _ The afternoon at _ _ _ _ h _ _ _ _ _

� The meals will take place in our restaurant.

� The appetizer will be taken in the bar of the Hostel and privatized for it.

We would be able to serve the pauses, meals and appetizer in our park if the climatic conditions allow it.


Depuis 1894






GENERAL SALEGENERAL SALEGENERAL SALEGENERAL SALES TERMSS TERMSS TERMSS TERMS This translation is meant for information purposes and is not This translation is meant for information purposes and is not This translation is meant for information purposes and is not This translation is meant for information purposes and is not

legally bindinglegally bindinglegally bindinglegally binding

Article 1: Application of General Sales TermsArticle 1: Application of General Sales TermsArticle 1: Application of General Sales TermsArticle 1: Application of General Sales Terms The present terms apply to the services provided by the hotel as described in the attached quotation sheet. These General Sales Terms are sent to the Client along with the quotation(s) to allow him to carry out a reservation. This means that any reservation requires the Client to fully agree, with no reserves, to the present terms, regardless of whatever else is found in other documents such as leaflets or commercial documents. Should any inconsistency show up between the stipulations of the quotation(s) signed by the Client and those of the present General Terms of Sale, those of the quotation shall prevail. Article 2:Article 2:Article 2:Article 2: Reservations Reservations Reservations Reservations The Client’s reservation is definitely registered on the hotel’s receipt of the relevant quotation, duly dated and signed by the Client, with his stamp and “accepted” written, along with an instalment mentioning the relevant article for the services offered by the hotel. Article 3: Article 3: Article 3: Article 3: Reservation Reservation Reservation Reservation Confirmation Confirmation Confirmation Confirmation 1)1)1)1) RoomsRoomsRoomsRooms:::: The Client must give written notice (by fax, email or ordinary mail) of the number of participants to be hosted for the event, no later than 10 days before the planned date of arrival. Otherwise, the number of participants mentioned in the quotation will be referred to for minimal invoicing. Reserved rooms will be available for visitors as from 3.00 pm on their day of arrival. The rooms must be left no later than 11.00 am the last day, and any extra time may lead to another night stay being charged at the publicly displayed price. 2)2)2)2) CoCoCoCover chargesver chargesver chargesver charges :::: The Client must give written notice (by fax, email or ordinary mail) of the number of persons to be served for each meal at least 3 business days before the beginning of the event (not including Saturdays and Sundays). If not, the number of meals to be served mentioned in the quotation sheet will be referred to for minimum invoicing. No rebate will be allowed for any food included in a global price and not consumed. 3 ) Availability of premises:3 ) Availability of premises:3 ) Availability of premises:3 ) Availability of premises: The availability of premises and services required for your event cannot be guaranteed any further than the option date mentioned on your quotation sheet. And in any case, should the number of participants be less than that mentioned on the quotation sheet, the Client may be assigned different premises than those initially mentioned in the quotation sheet, for business management reasons. There will be no compensation whatsoever paid for such a change in rented premises.

Article 4: Change in Services OfferedArticle 4: Change in Services OfferedArticle 4: Change in Services OfferedArticle 4: Change in Services Offered Any change in services offered according to the initial quotation must be sent in written form to the hotel. Except for the case of a written agreement sent at least 8 days before the event starts, the contract shall be deemed to remain in force according to the terms and conditions accepted by the Client Article 5: CancellationArticle 5: CancellationArticle 5: CancellationArticle 5: Cancellation As invoicing is based upon services booked, the Client is required to pay utmost attention to the following cancellation conditions. Written notice of cancellation of whole or of any part of initial reservations must be given. • In the case of cancellation notice sent more than 30 days

before the start of the event, the Client shall be refunded the instalment paid within 8 days time following the notice.

• In the case of cancellation notice received less than 30 days time before the event starts, the hotel will be entitled to retain the instalment as compensation.

• In the case of cancellation notice received less than 8 days before the event starts, the Client shall be due to pay the entire amount mentioned on the quotation sheet.

For any partial cancellation, a pro rata rule shall apply to the above - mentioned cancellation conditions. Article 6: OutArticle 6: OutArticle 6: OutArticle 6: Outdoors Accommodationdoors Accommodationdoors Accommodationdoors Accommodation If the hotel is not available or in a case of force majeure, it reserves the right to have some or all of the participants accommodated in a nearby hotel, of a similar category and for the same services offered, with transport expenses paid by the hotel, which will not be liable to pay any compensation money. Article 7: Prices chargedArticle 7: Prices chargedArticle 7: Prices chargedArticle 7: Prices charged Prices are set in euros. Those mentioned in the quotation sheet are firm for three months time after being dispatched to the Client. Once this period has lapsed, they may be altered according to general economic conditions. Prices charged will then be those prevailing the day of the event. And prices may also change with recent laws or regulations likely to affect them (such as new VAT rates or other taxes coming out). Article 8: Overtime spent Article 8: Overtime spent Article 8: Overtime spent Article 8: Overtime spent The Client will be charged labour costs for overtime according to prevailing tariffs, as from 1.00 am. Any sum remaining outstanding 14 days time after the service has been provided will be deducted from the instalment, and the Client will be refunded the remainder.


Depuis 1894






Article 9: Payment TermsArticle 9: Payment TermsArticle 9: Payment TermsArticle 9: Payment Terms The instalment to be put down when booking is 30% of the total amount of the charge at the time of reservation, and another 30% instalment, of that same total amount, will be due 30 days before the event starts. The amount of these instalments is deducted from the final bill (what remains) subject to possible cancellation compensation. Unless otherwise stipulated by the contract, final payments are due on receipt of invoices. If there is any disagreement concerning part of the invoice, the Client undertakes to immediately pay the share that is not questioned and to give the hotel written notice of the subject of the dispute. Payment of extra charges (for laundry services, the minibar, drinks, phone and fax costs and so on) and of other services provided to one or several participants will be done directly by these persons, at the reception, and before they leave. Should one or several participants fail to pay for services on top of those included in the quotation sheet (such as extras or meals), the invoice will be sent to the Client who will pay it on receipt. Any overdue payment will yield delay interest equal to once and a half the prevailing legal interest rate. All expenses that may be incurred by the hotel in order to collect money due will be charged the Client. In the case of individual payments, that is to say when each participant pays his own share, the instalment paid when reserving will be refunded the Client within 8 days time of the total amount of sums owing are cashed. Any amount remaining due 14 days after the end of the termination of the service provided will be deducted from the instalment paid, and the remainder repaid the Client. Article 10: PhoArticle 10: PhoArticle 10: PhoArticle 10: Photo Reportingto Reportingto Reportingto Reporting The Client is required to inform the hotel of the presence of a photographer and will personally ensure that all necessary authorizations have been obtained. Article 11: RoyaltiesArticle 11: RoyaltiesArticle 11: RoyaltiesArticle 11: Royalties The Client shall personally see to all necessary declarations and to the payment of duties, particularly to the SACEM, concerning the broadcast of musical creations and more generally speaking, of any events going on at the premises (bands, disks, etc.). Article 12: TransportArticle 12: TransportArticle 12: TransportArticle 12: Transport It must be mentioned that the hotel ensures no transportation service for participants.

SIGNED SIGNED SIGNED SIGNED AS AGREEDAS AGREEDAS AGREEDAS AGREED :::: Date : Employment & Signature :

Article 13: Insurance for Breakage and TheftArticle 13: Insurance for Breakage and TheftArticle 13: Insurance for Breakage and TheftArticle 13: Insurance for Breakage and Theft In no case whatsoever shall the hotel be considered liable for any sort of damage, especially through fire or theft, which might concern objects or equipment given in by the Client or participants during the event for which the hotel is booked. The Client must make ensure the custody of his own goods and equipment, and those of the participants, particularly lockers, except for those under watch of the hotel staff outside the rented premises. The Client is particularly encouraged to take out a specific insurance policy for any heavy equipment or valuables, considering that the hotel shall not be liable for any damage caused to them nor in the case of theft. The Client is responsible for all damages caused through his action (especially by the participants or their guests) and undertakes, if the premises made available are deteriorated, to pay to have them restored. Article 14: RecommendationsArticle 14: RecommendationsArticle 14: RecommendationsArticle 14: Recommendations The Client shall only invite people whose behaviour is in no way likely to be detrimental to the hotel they are staying at, which hotel reserves the right to take action if necessary. No food or drink may be brought inside by the Client. The Client undertakes to have all participants and their guests abide with all the instructions and the rules of the hotel (particularly no-smoking rules in public areas). The Client will make sure the participants do not disturb the normal functioning of the hotel nor cause any danger to the hotel or to the people staying at it. Article 15: Force MajeureArticle 15: Force MajeureArticle 15: Force MajeureArticle 15: Force Majeure The hotel may put an end to its obligations, or defer them, if it is materially impossible to fulfil them owing to the occurrence of an exceptional event, or in the case of force majeure, and particularly in the case of partial or total destruction of the building. Article 16: Claims and DisputesArticle 16: Claims and DisputesArticle 16: Claims and DisputesArticle 16: Claims and Disputes Claims and disputes can only be taken into consideration when in writing and sent to the hotel no earlier than 8 days after the event has ended. In the case of a dispute, and if no amicable agreement is reached, competent courts will be those of the jurisdiction where the hotel is located.

Stamp of the Firm :Stamp of the Firm :Stamp of the Firm :Stamp of the Firm :


Depuis 1894






villard de lans - depuis 1894 hôtel - bar - restaurant ... broch… · the buffet is in...

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