==========================================================

VILA NORTH SCHOOL

REPAIR AND REFURBISH TWO CLASSROOMS

CYRILLE MAINGUY CONSULTING ENGINEER AND PROJECT MANAGEMENT, SHaRM PIKININI ECOLE FOUNDATION, BLUESCOPE LYSAGHT,

PROLINK PLUMBING & GAS FITTING, VATE INDUSTRIES, VILA DISTRIBUTION - HARDWARE, PORT VILA HARDWARE, BYOND DISASTER RELIEF (NZ) and (AUS), RATUA FOUNDATION,

AND VGA GLASS & ALUMINIUM plus others

Photo of the refurbished classrooms taken 29 January 2016

Report dated: 6 March 2016

Prepared by : SHaRM Pikinini Ecole Foundation on behalf of the donors

PO Box 1667, Port Vila, Vanuatu

Ph: (+678) 7788224

Email. sharm.foundation@gmail.com

Website :www.sharmfoundation.com

Final Reporting

Post-Pam April 2015

Following a request by Cyrille Mainguy, for assistance to view and help rebuild two classrooms at Vila North School, SHaRM Pikinini Ecole Foundation member, Stuart Friend, inspected the buildings on 3rd December 2015 which coincided with a delivery of books from Air Vanuatu’s Sydney collector and other resources provided to the School Headmistress, Elian Klan. Stuart was able to check on the school and its current requirements.

Our project working group under the guidance of project manager Cyrille Mainguy, together with usual donors being BlueScope Lysaght, Vila Distribution (Hardware), Port Vila Hardware, and SHaRM, were able to coordinate and arrange the ordering, purchase and delivery of the materials required to repair and refurbish these two classrooms over the Christmas 2015-2016 period and during summer recess.

SHaRM Pikinini Ecole Foundation confirmed late in November 2015 to allocate funding towards this project given some 700 plus students attend this school which followed our on-site classrooms inspection by Stuart Friend on 3rd December 2015 and again on 18th December 2015. SHaRM were advised that both classrooms were in a very poor condition. Along with reroofing and truss strengthening, the old flooring tiles needed to be removed, walls painted, louvers repaired and/or replaced, doors and blackboards mended or repaired and a new verandah installed so the classrooms were ready to resume on 8th February 2016.

Photo of the two classrooms taken before refurbishment on 3.12.15 showing tarpaulins covering roofing structures

Structural Drawings supplied for this project by Cyrille Mainguy

Vila North classroom interior taken 18.12.15 before refurbishment

Truss and roofing prior to refurbishment taken 18.12.15

Refurbishment commenced on 11th January 2016

SHaRM member, Stuart Friend, coordinated a team of workers together with a crew of 10 helpers provided by Vila North School to undertake the removal of the old roof and this work commenced work on 11th January 2016. This crew included workers from Mele, team leader Michele with four other workers.

The project at Vila North was professionally overseen by a qualified tradesman, Shannon Barabski from Prolink Plumbing & Gas Fitting, who supervised all the repairs and reinstallation of colour steel long run generously provided by BlueScope Lysaght via their assistance to school refurbishment scheme following Cyclone PAM. The work required insulation to be obtained and this donation was coordinated by Shannon who obtained 5 rolls of insulation blanket via VATE Industries. The insulation was generously donated by Thomas Monvoisin from VATE Industries sufficient to complete the job at Vila North.

The interior painting and floor cleaning was required to remove all the old and damaged tiles which was a major undertaking. The repainting was supported with funding from Byond Disaster Relief NZ and Australia who were onsite during the refurbishment week in January 2016. Byond’s funding enabled the purchase of interior wall and floor paint sufficient to complete the interiors of these two classrooms and provide the classrooms with a bright new finish.

The classrooms were ready for class commencement on 8th February 2016 despite the windows not being finished.

Refurbished Classroom

PRESS RELEASE

Independent Press Release 19th

January 2016

TIDY UP JOBS IN FEBRUARY 2016

SHaRM Foundation members undertook a further inspection of the two classrooms at the end of January 2016 and confirmed that it would allocate further funding to complete the window issue so as to provide security and weatherproofing for these two classrooms with the installation of louvers and glass, where required.

Funding was allocated to purchase sufficient new galleries to reinstate all windows. SHaRM have been assisted with a generous donation of glass from VGA Glass and Aluminium and we wish to record our thanks to Damien Smith and his team for providing the glass, the last item to complete this refurbishing project.

This work was completed on the weekend of 27th February 2016. The classrooms will be officially handed back to the school at a small function on 4th March 2016 organised by the school.

A classroom of very happy children at Vila North School in the new refurbished classroom …15.02.16

Additional Assistance Provided to Vila North

SHaRM and others have been able to assist and provide Vila North with :

Surplus chairs and desks donated by Suango Mele Primary School

Laminator and films from Byond Disaster Relief NZ

120 student stationery sets (approx) (pencil, sharpener, rubber, ruler and pen) in a plastic storage container from SHaRM’s container ex NZ

Books and stationery items (Air Vanuatu Sydney) via Stuart Friend

Plastic Chairs and paint for the doors (Vila Distribution)

Ratua Foundation - donation of fully equipped back packs for the children of these two refurbished classrooms

Cyrille Mainguy with Vila North School children receiving their Ratua Foundation bags – 4 March 2016 Handover Day

Stuart Friend (SHaRM) and Shannon Barabski (Prolink)– Official cutting the ribbon and unlocking the classrooms at Vila North School, 4th March 2016

COSTINGS

Refurbishment and Repair Cost for Vila North – two classrooms and verandah

Details Donor Cost in Vatu

Roofing /Windows

Roofing iron BlueScope Lysaght 145,340

Insulation for roofing – 5 rolls

VATE Industries Limited 60,000

Roofing screws (1500) Beach Bar Donation

Roofing screws (500) SHaRM Donation

Additional roofing screws, washers and roofing materials

SHaRM

9,000

Wood and strapping materials etc

SHaRM 220,109

Louvre glass VGA 48,840

Louvre galleries SHaRM 92,850

Roofing supervision Prolink Plumbing Donation

Cyrille Mainguy Engineer and Project Manager for project

Donation

Interior Fitout

Paint interior/floor paint/wages

Byond Disaster Relief NZ and Australia

83,113

Chairs and Paint Vila Distribution Hardware Donation

School bags and stationery

Ratua Foundation Donation

School stationery and laminator

SHaRM and Byond NZ Donation

Wages

Mele Crew (5) SHaRM 52,000

Mele Crew (5) Vila North School - donation

Total Cost 711,252 VT

INSPECTION AND SIGN OFF BY CYRILLE MAINGUY, PROJECT MANAGER FOR VILA NORTH

Working with Cyrille Mainguy, Project Manager on all the rebuilding at Vila North, Cyrille has been liaising directly with the Ministry of Education as to progress re this refurbishment and the rebuild.

Cyrille will provide this report to the Ministry of Education, following his further final inspection of classrooms and circulation of this report.

Many thanks from SHaRM to all those concerned towards making this happen. Together we are ensuring these School facilities are being built back better, refurbished to a higher than ever standard with school facilities that will generate “a brighter future” for the children of Vanuatu.

……………………………………………………………………..

For and on behalf of the SHaRM Pikinini Ecole Foundation Per: Stephanie (Steph) Neilson

Dated 6 March 2016

(Attached) 1. Excel Spreadsheet of payments

2. Final evidence of payment receipts for Vila North

3. Acknowledgements

Acknowledgements:

The School at Vila North including caretaker and headmistress

Cyrille Mainguy and his team at Cyrille Mainguy Engineer and Project Management

Mele Crew – builders (5)

BlueScope Lysaght (Narcisse Sumptoh)

Beach Bar (Roxi Douglas)

Prolink Plumbing – Shannon Baranski and team

Port Vila Hardware (Alan Liew)

Byond Disaster Relief teams from NZ and Australia (Lyndon Tamblyn/Tali Ezekiel)

Ratua Foundation - Isabelle Henon

Vila Distribution Hardware (Wayne Lance)

VGA Glass and Aluminium (Damian Smith)

VATE Industries Limited (Thomas Monvoisin)

Suango Mele Primary School – donation of surplus school furniture

SHaRM Pikinini Ecole Foundation (Stuart Friend, Robin Culph, Helen Collier-Kogtevs and Steph Neilson)

====================================

Spreadsheet and Receipts

VILA NORTH EXPENSES Date Donor Supplier Invoice Cost Vat Total 09.12.15

BlueScope BlueScope 43328

129191 16149 145,340

18.12.15

SHaRM Vila Dist

87909 10988 98,897 11.01.16

VATE VATE

53,334 6666 60,000

11.01.16

SHaRM Wilco 229915

832 104 936 11.01.16

SHaRM PVH 152096

23502 2938 26440

11.01.16

SHaRM Wilco 992144

23502 2938 26440 12.01.16

SHaRM Wilco 992610

2100 262 2362

12.01.16

Byond NZ Byond NZ wages

22,000

13.01.16

Byond Aus Wilco 230092

23909 2989 26898

13.01.16

SHaRM Wilco 993390

23319 2916 26235 14.01.16

SHaRM BlueScope 43712

8000 1000 9000

14.01.16

SHaRM Wilco 993660

1397 175 1572 14.01.16

SHaRM Wilco 993788

1323 165 1488

14.01.16

SHaRM PVH 53637

3653 457 4110 14.01.16

SHaRM Wilco 993698

5049 631 5680

15.01.16

SHaRM HXM 143451

516 64 580

16.01.16

Byond Aus Wilco 94728

10445 1306 11751

16.01.16

SHaRM SHaRM wages

22,000 16.01.16

SHaRM SHaRM wages

9000

16.02.16

SHaRM SHaRM wages

12,000 26.02.16

SHaRM SHaRM wages

9000

18.01.16

SHaRM PVH 53854

10662 1333 11,995 19.01.16

SHaRM Wilco 995350

386 48 434

03.02.16

SHaRM VGA 18241

42667 5333 48000 03.02.16

VGA VGA 18240

43413 5427 48840

24.02.16

SHaRM Vila Dist 56339 39867 4983 44850 TOTALS 566446 70806 711,252

Contributors

BlueScope 145,340 VATE

60,000

Byond NZ/Aust

83,113

VGA

48,840 SHaRM

373,959

Total

711,252

Interior of classroom before refurbishment December 2015

Classroom block prior to refurbishment – December 2015

Fully refurbished classrooms as at 29.01.2016 ready for classes.

===================