vikram sarabhai library indian institute of management
TRANSCRIPT
Vikram Sarabhai Library Indian Institute of Management Ahmedabad
Dr. H. Anil Kumar Librarian, IIM Ahmedabad
INDIAN INSTITUTE OF MANAGEMENT AHMEDABAD (IIMA)
• Set up by the Government of India in collaboration with the Government of Gujarat and Indian industry as an autonomous institution in 1961
• 2 yr. PGP in Management (MBA)• 2 yr. PGP in ABM (MBA)• 1 yr. PGPX (MBA)• FPM (Ph.D.)• FDP for teachers in universities and colleges• Management Development Programmes (MDPs)• Armed Force Programme
The Major programmes:
Partner Institutes
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The library is named after the Institute’s founder, Dr. Vikram Sarabhai, World renowned physicist and founder Director and was set up in 1962.
VIKRAM SARABHAI LIBRARY
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Vision / Mission of VSL
To facilitate the teaching /learning, research, training and consulting needs of the faculty, students and staff of IIMA
Subjects coveredGeneral collection books Economics Social Sciences Research Methods Mathematics/Statistics Management -General
Business Ethics
Business Policy
Entrepreneurship
Finance
Leadership
Marketing/Advertising
OB & HRM
PQM
Public relations & Other subjects….
Library Resources
Books 1,78,864Bound Volumes of Periodicals 42,004Foreign Journals 424Indian Journals 643Electronic Databases 70Working Papers 2,257Thesis 274Student Projects 1,712Newspaper 32CDs / Videos 2,145
Circulation Desk
Reuters Terminal
Newspapers
New Arrivals (Every Monday)
CD/DVD Collection
Current General Magazines
Cyber Lab
•
Self operated photocopier
Faculty Publications
•
Reference Books (Second Floor)
Print Journals (Second Floor)
Compact Shelves (Second Floor)
Individual Carrels (Each Floor)
Discussion Desk @ Ground Floor
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Stack Area by Floor
“Ground” Floor: Government Publications
1st Floor: 001 to 338.920
2nd Floor: 338.9 to 658.477 + Reference books and Current Periodicals
3rd Floor: 658.5 to 999 and A – I Bound Volumes
4th Floor: I – Z Bound Volumes
Books Arrangement on the Shelves
Spine labels…
Call NumberCall Number
Date Slip
Book Card on Last Page • Issue Date • Due Date • Member No. • Signature
Reference Books (R)
Call Number
Faculty Publication (FP)
Call Number
Children Collections
Call Number
Journal Bound Volumes
Journal Bound Volumes…
Volume, Issue, Month & Year
Bound Newspapers
Economic Times &
Financial Times
Bound Newspapers…
Bound Newspapers…
March 28, 1966 (Bombay)
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Library Services
Circulation / Reservation /ReprographyReference ServicesCurrent Awareness ServiceInformation Research AssistanceInter Library Loan Services - Networking and resource sharingCompilation of BibliographiesNews ArchiveVisitors orientationRemote login
Users Category No. of MembersFaculty / Visiting Faculty 91 / 34Retired Faculty / Staff 06 / 04 Alumni Member 57Officers / Staff / Res. Staff 27/158/12Research Staff / Academic Associates 49/63PGP1 / PGP2 407/382FPM 102ABM1 / ABM2 45 / 37Armed Forces Programme 65PGPX 85FDP 41PGP Exchange Students 74External Members 316Total 2055
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Borrowing privileges
Category Resources DurationFaculty UL 16 weeksPGP 08 14 daysPGPX 08 14 daysFDP 06 30 daysFPM 20 16 WeeksAFP 06 30 days
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The Library remains closed on 4 Public Holidays in a year.
Library Timings
• Issue-Return Hours • Monday-Friday 8.45 AM to 10.00 PM
• Saturday & Sunday 9.00 AM to 5.45 PM
• Library Hours 24 x 7
The library has been automated using Koha
VSL is wi-fi enabled
Collection is bar-coded
D-space for IR
Website using – Joomla
Remote login solution
IT @ VSL
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External Regular MembershipType Deposit in Rs. Loan limit Annual Fee in Rs.Alumni (PGPs* / FPM, FDP**, AFP**), / Former Employees, Board members (present and past), Academic Visitors (recommended by faculty)
5,000 2 Books for 30 days NIL
10,000 5 Books for 30 days
Individuals working in academic institutions / non-profit / government organisations, MDP Alumni
5,000 2 Books for 30 days 1,000
10,000 5 Books for 30 days
Individuals working in for-profit sector
5,000 2 Books for 30 days 4,000
10,000 5 Books for 30 days
Institutions (academic / government / non-profit)
20,000 4 Books for 30 days 10,000
Institutions (Corporate / for-profit)
50,000 4 Books for 30 days 20,000
External Reading only Membership
1 Week 1 Month 3 Months 6 Months 1 Year
Persons working in academic / non-profit / government institutions, MDP alumni
Rs. 100 Rs. 200 Rs. 400 Rs. 600 Rs. 1,000
Persons working in for-profit organisations
Rs. 400 Rs. 800 Rs. 1200 Rs. 2,000 Rs. 4,000
0
2000
4000
6000
8000
10000
12000
14000
Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13
VISITORS
Visitors Record from April 2012 to March 2013
Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-132897 2933 6971 11676 10536 11109 10556 7611 9883 9786 10705 10832
0
50
100
150
200
250
300
350
400
Visitors Per day
Per day
Library Visitors Record April 2012 to March 2013
Month Per dayApr-12 97May-12 95Jun-12 232Jul-12 377Aug-12 351Sep-12 370Oct-12 341Nov-12 262Dec-12 319Jan-13 326Feb-13 382Mar-13 349
Inter Library Loan Section
MonthInternalQueries External Queries Total Queries
April 64 59 123May 41 35 76June 53 45 98July 32 36 68August 34 37 71September 28 52 80October 35 41 76November 23 92 115December 26 59 85January 10 71 81February 40 66 106March 42 59 101Total 428 652 1080
www.iimahd.ernet.in/library/
www.iimahd.ernet.in/library/
Online Catalogue (http://vslopac.iimahd.ernet.in)
Login with Username & Password
Enter your search Keyword or Categories like Title, Author, etc
Issue, Return Summary
Personal Summary
Reading List (Public & Private)
Book Purchase Suggestions
Enter your search
Different Item types
Call No.
Availability of book
Title details
Online Resources
IIMA in News
IR At IIMA IR@VSL
Publication, Thesis & Dissertation, Working Papers
Enter your Keyword and Click Go
Faculty/Author Name
NICMAN
NICMAN
Implementing KOHA Vikram Sarabhai Library Experience
Why did we do it? • User pressure
– Book recommendation – Searching – Web 2.0
• Needed to upgrade • Looked at different options
– Upgrade Libsys – VTLS, Liberty, etc – OSS
• Zeroed onto OSS and Koha
Long process • Identified support provider • Discussions on planning and next steps • Manpower planning • Strategy
– Migrate the data – Validate the existing records – decided to do it on Koha – List the requirements
• Process – Migration with help of IT staff – All staff involved in drawing up the flow chart for each division
• Books (recommendation, acquisition, processing, etc • Periodicals • Circulation • OPAC • Administration
Learning
• Involve all staff • Identify support organisation • Teach and train the service provider • Change in mindset and approach to a new ILS • Time is always short and implementation always
takes more time (uncertainities) • Compromise on things that are staff centric and
no compromise on user centric needs • It is a real challenge!
VSL | IIM Ahmedabad
The first step: Data Migration
• Export Data from LibSys Software – Export all Bibliographical Data from Import/Export
feature – Export all Data from Accession Register Report – Export all Data from Invoice Register Report
Data Migration
• Make three excel files from imported data i.e. – LibSys Import/Export file – LibSys Accession Register – LibSys Invoice Register
• Make one master excel file from these three files with MARC tag as heading.
MARC tags for Excel fields / columns Title – 245$a | Author – 100$a | ISBN – 020$a Call No – 082$a$b | etc.
VSL | IIM Ahmedabad
Data conversion in MARC format
• Convert Master excel file in to CSV format • Convert CSV format in to MARC using MARC
edit software (http://people.oregonstate.edu/~reeset/marcedit/html/index.php)
Data Import into KOHA • MARC to KOHA 3.8 • KOHA –> Tools -> Staged MARC record
Management
Things to keep in mind
• Distinct digital space for Users • Distinct digital space for Staff • Good communication between system and
user• Admin convenience in managing the work • Flexibility in reports
Staff Interface
Online Purchase Suggestion
Purchase Suggestion with Status
Online Suggestion Management – Staff Interface
Online Suggestion Management
Customization in KOHA • GOC rates with History
Customization in KOHA
• Order Name & Mode of Acquisition
Customization in KOHA • Late order Reminder (Print & Mail)
Customization in KOHA • Place the new order (Discount, Misc. cost &
Item Type, i.e., Books or Serial)
VSL | IIM Ahmedabad
Customization in KOHA • New Order & Cancelled Order (Print & Email Option)
• Circulation Module – Patron Card Printing Customization in KOHA
Customization in KOHA
• Circulation Module – Patron Card Design
Customization in KOHA
• Circulation Module – Fines – Pay Fine – Payment Notes
Sr. No. LibSys KOHA
1 Manual Patron Entry Bulk upload
2 Manual Patron Image Bulk upload
3 Manual overdue alert Automatic schedule generation
4 Users cant check their profile information User can view their check-out details with history, outstanding fines with history, online renewal etc.
5 Outstanding (ongoing) fine report is not possible in single report
Create through SQL report
6 Offline circulation is not possible Possible in koha through firefox add-on (KOC)
7 Holiday reminder is not possible in OPAC Possible in koha
Advantage of Koha over existing system
• Report Module (SQL Base) – Variety of reports as per your requirements
Customization in KOHA
KOHA OPAC • New Arrivals - Display
KOHA OPAC
OPAC with Advanced Search
User Lists
Popular Books
User @ VSL
User @ VSL
User @ VSL
Vikram Sarabhai Library
Thanks