· web view6. ma department of elementary & secondary education, program quality assurance...

MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION

Program Quality Assurance Services

COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLANCharter School or District: Upper Cape Cod Regional Vocational

Technical

CPR Onsite Year: 2011-2012

Program Area: Special Education

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance

of the Coordinated Program Review Final Report dated 09/19/2012.

Mandatory One-Year Compliance Date: 09/18/2013

Summary of Required Corrective Action Plans in this Report

Criterion Criterion Title CPR RatingSE 3 Special requirements for determination of specific learning

disabilityPartially Implemented

SE 14 Review and revision of IEPs Partially Implemented

SE 18A IEP development and content Partially Implemented

SE 24 Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE

Partially Implemented

SE 46 Procedures for suspension of students with disabilities when suspensions exceed 10 consecutive school days or a pattern has developed for suspensions exceeding 10 cumulative days; responsibilities of the Team; responsibilities of the district


Criterion Criterion Title CPR RatingSE 47 Procedural requirements applied to students not yet

determined to be eligible for special educationPartially Implemented

SE 48 FAPE (Free, appropriate, public education): Equal opportunity to participate in educational, nonacademic, extracurricular and ancillary programs, as well as participation in regular education


SE 51 Appropriate special education teacher licensure Partially Implemented

CR 3 Access to a full range of education programs Partially Implemented

CR 9 Hiring and employment practices of prospective employers of students


CR 10A Student handbooks and codes of conduct Partially Implemented

CR 18 Responsibilities of the school principal Partially Implemented

COORDINATED PROGRAM REVIEWCORRECTIVE ACTION PLAN

Criterion & Topic: SE 3 Special requirements for determination of specific learning disability

CPR Rating: Partially Implemented

Department CPR Findings: Student record review and interviews indicate that when a student suspected of having a specific learning disability is evaluated, the Team does not always create a written determination as to whether or not he or she has a specific learning disability, which is signed by all members of the Team, or if there is a disagreement as to the determination, those dissenting Team members do not document their disagreement.Description of Corrective Action: The Director of Special Education will coordinate trainings with faculty members and support staff in the special education department to review the procedures for identification of Specific Learning Disability during initial or reevaluation Team meetings. All related forms will be presented and roles defined regarding their completion.Title/Role(s) of responsible Persons:Director of Special Education

Expected Date of Completion:02/01/2013

Evidence of Completion of the Corrective Action:Training Sign-in sheets, Training agenda, Training materials, Random sampling of records.Description of Internal Monitoring Procedures: Director of Special Education will coordinate a random sampling of related documents previously mentioned on a semi-annual basis, with the support of the department's Administrative Assistant. Results of the sampling will be documented and referenced in the district's annual special education program evaluation.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: SE 3 Special requirements for determination of specific learning disability

Corrective Action Plan Status: Approved Status Date: 10/31/2012

Basis for Partial Approval or Disapproval: The district will develop procedures to ensure that when a student suspected of having a specific learning disability is evaluated, the Team will create a written determination as to whether or not he or she has a specific learning disability, which is signed by all members of the Team, or if there is a disagreement as to the determination, those dissenting Team members document their disagreement. Staff training will be provided and a monitoring plan has been developed to ensure implementation of the procedures.Department Order of Corrective Action:

By February 4, 2013, submit the following as evidence of training on the requirement that when a student suspected of having a specific learning disability is evaluated, the Team will create a written determination as to whether or not he or she has a specific learning disability, which is signed by all members of the Team, or if there is a disagreement as to the determination, those dissenting Team members will document their disagreement: (1) agenda; (2) signed attendance sheet(s) indicating the role of staff; (3) training materials; (4) date of training.

By May 10, 2013, submit a summary report of the internal monitoring of students who have been evaluated and have been found to have a specific learning disability and who have had a Team meeting subsequent to the implementation of corrective actions. Include the following: (1) the number of records reviewed, (2) rate of compliance, (3) description

MA Department of Elementary & Secondary Education, Program Quality Assurance ServicesUpper Cape Cod Regional Vocational Technical CPR Corrective Action Plan

3

of root cause(s) of any non-compliance, (4) specific actions taken to remedy any identified non-compliance.

Please note when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: list of student names and grade levels for the records reviewed, date of the review, name(s) of person(s) who conducted the review with roles and signatures.Progress Report Due Date(s): 02/04/201305/10/2013


4


Criterion & Topic: SE 14 Review and revision of IEPs


Department CPR Findings: Interviews and student records indicated that the district is not utilizing the amendment process, when warranted. Specifically, IEPs are not consistently amended to reflect a change when agreed-upon direct services are moved from the Service Delivery page Section C - Special Education and Related Services in Other Settings to Section B - Special Education and Related Services in the General Education Classroom.Description of Corrective Action: The district will undertake the following corrective action: 1) Review the current status of alignment of services to determine baseline number of IEPs in question; 2) Focus attention on reviewing service delivery pages at the beginning of a school year when grade schedules can potentially impact services delivered in previous school year; 3) Correct IEP documents, as needed, utilizing amendment process as warranted. 4) Provide discussion/training for department staff on the process and document.Title/Role(s) of responsible Persons:Director of Special Education


Evidence of Completion of the Corrective Action:1) List documentation of IEPs with misaligned services or the anticipation of the need for changes in services through the amendment process; 2) Training Sign-in sheets, Training agenda, Training materials, Random sampling of records.Description of Internal Monitoring Procedures: Director of Special Education will coordinate a random sampling of related documents previously mentioned on a semi-annual basis, with the support of the department's Administrative Assistant. Results of the sampling will be documented and referenced in the district's annual special education program evaluation.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: SE 14 Review and revision of IEPs


Basis for Partial Approval or Disapproval: The district will develop procedures to ensure that IEPs will be amended to reflect a change when agreed-upon direct services are moved from the Service Delivery Grid Section C - Special Education and Related Services in Other Settings to Section B - Special Education and Related Services in the General Education Classroom. Staff training will be provided and a monitoring plan has been developed to ensure implementation of the procedures.Department Order of Corrective Action:


5

Required Elements of Progress Report(s): By February 4, 2013, submit the following as evidence of training on the procedures to amend IEPs when warranted: (1) agenda; (2) signed attendance sheet(s) indicating the role of staff; (3) training materials; (4) date of training.

By May 10, 2013, submit a summary report of the internal monitoring of students who have had a Team meeting subsequent to the implementation of corrective actions. Include the following: (1) the number of records reviewed, (2) rate of compliance, (3) description of root cause(s) of any non-compliance, (4) specific actions taken to remedy any identified non-compliance.



6


Criterion & Topic: SE 18A IEP development and content


Department CPR Findings: The record review and interviews indicated that IEP Teams do not consistently consider and address the skills and proficiencies needed to avoid and respond to bullying, harassment, or teasing for students identified with a disability that affects social skills development or when the student's disability makes him or her vulnerable to bullying, harassment or teasing, as well as for students identified with a disability on the autism spectrum.Description of Corrective Action: The district will undertake the following corrective action: 1) Create a documentation form separate from the student IEP to note Team discussion; 2) Revise the Team meeting notes template to include the need for the aforementioned discussion; 3) Put documentation of the discussion in the Additional Information section of individual student IEPs; 4) Engage in discussion in Department meeting reviewing the procedure and new documentation requirements created.Title/Role(s) of responsible Persons:Director of Special Education


Evidence of Completion of the Corrective Action:The Director of Special Education will assure compliance and monitor continuation through the following: 1) Complete a random sampling of student IEP Team documentation in the Additional Information section; 2) Randomly sample for the completion of back-up documentation form created for the purpose; 3) Provide a copy of the sign-in sheet of the professional development discussion at Special Ed department meeting.Description of Internal Monitoring Procedures: Director of Special Education will coordinate a random sampling of related documents previously mentioned on a semi-annual basis, with the support of the department's Administrative Assistant. Results of the sampling will be documented and referenced in the district's annual special education program evaluation.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: SE 18A IEP development and content


Basis for Partial Approval or Disapproval: The district will develop procedures to ensure that the IEP Team will consider and specifically address the skills and proficiencies needed to avoid and respond to bullying, harassment, or teasing when the student has a disability that affects social skills development or when the student's disability makes him or her vulnerable to bullying, harassment or teasing, as well as for students identified with a disability on the autism spectrum. Training will be provided to staff at department meetings and a monitoring plan has been developed to ensure implementation of the procedures.Department Order of Corrective Action:

By February 4, 2013, submit the following as evidence of training on the requirement that Teams always consider and specifically address the skills and proficiencies needed to avoid and respond to bullying, harassment or teasing when the student has a disability that affects social skills development or when the student's disability makes him or her vulnerable to bullying, harassment or teasing, as well as for students identified with a disability on the autism spectrum: (1) agenda; (2) signed attendance sheet(s) indicating


7

the role of staff; (3) training materials; (4) date of training.

By February 4, 2013, also submit copies of the updated IEPs for the students whose names were provided to the district for non-compliance found during the record review.

By May 10, 2013, submit a summary report of the internal monitoring of students who have a disability that affects social skill development or when the student's disability makes him or her vulnerable to bullying, harassment or teasing, as well as for students identified with a disability on the autism spectrum and who have had a Team meeting subsequent to the implementation of corrective actions. Include the following: (1) the number of records reviewed, (2) rate of compliance, (3) description of root cause(s) of any non-compliance, (4) specific actions taken to remedy any identified non-compliance.



8


Criterion & Topic: SE 24 Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE


Department CPR Findings: Student records showed that when evaluations are proposed, the Notices of Proposed School District Action (N1) do not contain sufficient detail and respond to all questions on page 2 of the N1 form including: a description of the action proposed or refused by the school; an explanation of why the school proposed or refused to take the action; a description of any other options the school considered and the reasons why those options were rejected; a description of each evaluation procedure, test, record, or report the school used as a basis of the proposed action; a description of any other factors that were relevant to the school's proposal.Description of Corrective Action: The district will undertake the following corrective action: 1) Review IEP documents to assure that the guiding questions are present in the N1 form; 2) Proofread all N1 forms prior to mailing and edit as, needed; 3) Provide discussion and professional development at Special Ed department meetings on proper criteria for narrative.Title/Role(s) of responsible Persons:Director of Special Education


Evidence of Completion of the Corrective Action:Training Sign-in sheets, Training agenda, Training materials, Random sampling of records.Description of Internal Monitoring Procedures: Director of Special Education will coordinate a random sampling of related documents previously mentioned on a semi-annual basis, with the support of the department's Administrative Assistant. Results of the sampling will be documented and referenced in the district's annual special education program evaluation.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: SE 24 Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE


Basis for Partial Approval or Disapproval: The district will develop procedures to ensure that when evaluations are proposed, the Notices of Proposed School District Action (N1) contain sufficient detail and respond to all questions on page 2 of the N1 form including: a description of the action proposed or refused by the school; an explanation of why the school proposed or refused to take the action; a description of any other options the school considered and the reasons why those options were rejected; a description of each evaluation procedure, test, record, or report the school used as a basis of the proposed action; a description of any other factors that were relevant to the school's proposal. Staff training will be provided and a monitoring plan has been developed to ensure implementation of the procedures.Department Order of Corrective Action:

Required Elements of Progress Report(s): By February 4, 2013, submit the following as evidence of training on the requirement that when evaluations are proposed, the Notices of Proposed School District Action (N1)


9

contain sufficient detail and respond to all questions on page 2 of the N1 form: (1) agenda; (2) signed attendance sheet(s) indicating the role of staff; (3) training materials; (4) date of training.

By May 10, 2013, submit a summary report of the internal monitoring of students who have had an evaluation or reevaluation proposed subsequent to the implementation of corrective actions. Include the following: (1) the number of records reviewed, (2) rate of compliance, (3) description of root cause(s) of any non-compliance, (4) specific actions taken to remedy any identified non-compliance.



10


Criterion & Topic: SE 46 Procedures for suspension of students with disabilities when suspensions exceed 10 consecutive school days or a pattern has developed for suspensions exceeding 10 cumulative days; responsibilities of the Team; responsibilities of the district


Department CPR Findings: Documentation demonstrated that the procedures for the suspension of students with disabilities found in the school's code of conduct do not include information pertaining to the manifestation determination and placement in an interim alternative educational setting.Description of Corrective Action: The district will undertake the following corrective action: 1) Conduct a review of the student handbook, which generally occurs during the Spring of the school year; 2) The discipline policy will be revised to bring the necessary language into line with the regulations; 3) The School committee will review and approve the changes in the language in the revised handbook; 4) School faculty will be apprised of the changes in the handbook language, as determined by the school Administration.Title/Role(s) of responsible Persons:Director of Special Education


Evidence of Completion of the Corrective Action:1) Approved handbook language, with minutes of discussion at school committee; 2) Faculty meeting agenda/sign-in sheetDescription of Internal Monitoring Procedures: The Director of Special Education, in the process of revising the language in the handbook, will work cooperatively with the Director of Curriculum and Instruction to include language that will meet the requirements for students serviced under Section 504 Accommodation Plans, as cited in CR 10A.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: SE 46 Procedures for suspension of students with disabilities when suspensions exceed 10 consecutive school days or a pattern has developed for suspensions exceeding 10 cumulative days; responsibilities of the Team; responsibilities of the district


Basis for Partial Approval or Disapproval: The district will edit the student handbooks so that they contain the required information. Staff responsible for disciplining students with disabilities will be trained on the procedures.Department Order of Corrective Action:

Required Elements of Progress Report(s): By February 4, 2013, submit a copy of the addendum to the student handbooks that includes the required language pertaining to the procedures for the suspension of students with disabilities. Provide the following as evidence that staff responsible for the discipline of students with disabilities have been trained: (1) agenda; (2) signed attendance sheet(s) indicating the role of staff; (3) training materials; (4) date of training.Progress Report Due Date(s):


11

02/04/2013


12


Criterion & Topic: SE 47 Procedural requirements applied to students not yet determined to be eligible for special education


Department CPR Findings: Documentation showed that student handbooks and codes of conduct do not contain the procedural requirements applied to students not yet determined to be eligible for special education.Description of Corrective Action: The district will undertake the following corrective action: 1) Conduct a review of the student handbook, which generally occurs during the Spring of the school year; 2) The discipline policy will be revised to bring the necessary language into line with the regulations; 3) The School committee will review and approve the changes in the language in the revised handbook; 4) School faculty will be apprised of the changes in the handbook language, as determined by the school Administration.Title/Role(s) of responsible Persons:Director of Special Education


Evidence of Completion of the Corrective Action:1) Approved handbook language, with minutes of discussion at school committee; 2) Faculty meeting agenda/sign-in sheetDescription of Internal Monitoring Procedures: The Director of Special Education, in the process of revising the language in the handbook, will work cooperatively with the Director of Curriculum and Instruction to include language that will meet the requirements for students not yet determined to be special education eligible.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: SE 47 Procedural requirements applied to students not yet determined to be eligible for special education


Basis for Partial Approval or Disapproval: The district will revise the student handbooks so that they contain the required information applied to students not yet determined to be eligible for special education. Staff responsible for disciplining students will be trained on the procedures.Department Order of Corrective Action:

Required Elements of Progress Report(s): By February 4, 2013, submit the addendum to the student handbook that includes the required language pertaining to the procedural requirements applied to students not yet determined eligible. Submit the following as evidence that staff responsible for the discipline of students have been trained: (1) agenda; (2) signed attendance sheet(s) indicating the role of staff; (3) training materials; (4) date of training.Progress Report Due Date(s): 02/04/2013


13


Criterion & Topic: SE 48 FAPE (Free, appropriate, public education): Equal opportunity to participate in educational, nonacademic, extracurricular and ancillary programs, as well as participation in regular education


Department CPR Findings: Student records and interviews indicated that students in grades nine and ten who receive special education academic support services five days a week do not have access to physical education classes.Description of Corrective Action: The district will undertake the following corrective action: 1) Identify students whose need for full-week academic support services impact their access to physical education during the course of the school day; 2) Identify alternative activities (extracurricular, community based, etc.) that credit could be conferred for to achieve compliance; 3) Compile a list of acceptable activities; 4) Amend the Program of Studies and Student Handbook to document proposed changesTitle/Role(s) of responsible Persons:Director of Special Education/Director of Curriculum and Instruction


Evidence of Completion of the Corrective Action:Student lists; Activity lists; Draft of Program of Studies/Student Handbook; Meeting minutes documenting approval process (School Council, Leadership Team, School Committee).Description of Internal Monitoring Procedures: Director of Special Education will collaborate with the Director of Curriculum and Instruction to review quarterly the status of students requiring credit for alternative physical education opportunities impacted by Academic Support status. Review will be conducted in interdepartmental meetings involving faculty responsible for scheduling.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: SE 48 FAPE (Free, appropriate, public education): Equal opportunity to participate in educational, nonacademic, extracurricular and ancillary programs, as well as participation in regular education

Corrective Action Plan Status: Partially Approved

Status Date: 10/31/2012

Basis for Partial Approval or Disapproval: The proposal for alternative activities (extracurricular, community based, etc.) does not provide access to physical education for all students who have academic support in their schedules. Although this may be an option for some students who choose an alternate means of meeting the physical education requirement, the solution does not provide access to all students.Department Order of Corrective Action:The district must develop a plan that ensures that all students, including those who receive academic support, have access to physical education.Required Elements of Progress Report(s): By February 4, 2013, submit a plan that ensures that students who receive special education academic support services have access to physical education.

By May 10, 2013, submit the proposed revisions that will be incorporated into the student course of studies showing that physical education is a required class for all students.


14

Progress Report Due Date(s): 02/04/201305/10/2013


15


Criterion & Topic: SE 51 Appropriate special education teacher licensure


Department CPR Findings: Documentation and interviews showed that there is one special education teacher who is not appropriately licensed.Description of Corrective Action: The district will undertake the following corrective action: 1) Conduct monthly status reviews on currently unlicensed staff member in question and monitor progress on licensing requirements. 2) Apply for necessary waivers on an annual basis.Title/Role(s) of responsible Persons:School Principal/Director of Special Education


Evidence of Completion of the Corrective Action:ELAR status; Anecdotal notes of status meetings with staff member; Copies of confirming documentationDescription of Internal Monitoring Procedures: The School Principal and Director of Special Education will collaborate in monitoring the license status of all teachers in the Special Education department.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: SE 51 Appropriate special education teacher licensure


Basis for Partial Approval or Disapproval: The district will monitor educators to ensure that all teachers of students with disabilities are appropriately licensed.Department Order of Corrective Action:

Required Elements of Progress Report(s): By February 4, 2013, submit a copy of the license or approved waiver for the educator identified as not appropriately licensed.Progress Report Due Date(s): 02/04/2013


16


Criterion & Topic: CR 3 Access to a full range of education programs


Department CPR Findings: See SE 48.Description of Corrective Action: The district will undertake the following corrective action: 1) Identify students whose need for full-week academic support services impact their access to physical education during the course of the school day; 2) Identify alternative activities (extracurricular, community based, etc.) that credit could be conferred for to achieve compliance; 3) Compile a list of acceptable activities; 4) Amend the Program of Studies and Student Handbook to document proposed changesTitle/Role(s) of responsible Persons:Director of Curriculum and Instruction/Director of Special Education


Evidence of Completion of the Corrective Action:Student lists; Activity lists; Draft of Program of Studies/Student Handbook; Meeting minutes documenting approval process (School Council, Leadership Team, School Committee).Description of Internal Monitoring Procedures: Director of Curriculum and Instruction will collaborate with the Director of Special Education to review quarterly the status of students requiring credit for alternative physical education opportunities impacted by Academic Support status. Review will be conducted in interdepartmental meetings involving faculty responsible for scheduling.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 3 Access to a full range of education programs


Status Date: 10/31/2012Basis for Partial Approval or Disapproval: See SE 48.Department Order of Corrective Action:See SE 48.Required Elements of Progress Report(s): See SE 48.Progress Report Due Date(s): 02/04/201305/10/2013


17


Criterion & Topic: CR 9 Hiring and employment practices of prospective employers of students


Department CPR Findings: Documentation and interviews indicated that the statement prospective employers sign that ensures that they comply with applicable laws and do not discriminate does not specifically include the following protected categories: race, color, national origin, sex, handicap, religion and sexual orientation.Description of Corrective Action: The district will undertake the following corrective action: 1) Revise the document that prospective employers sign ensuring non-discrimination, to specifically include the following protected categories: race, color, national origin, sex, handicap, religion and sexual orientation; 2) Place copies of signed documentation into individual student filesTitle/Role(s) of responsible Persons:Co-Operative Education Coordinator/Director of Curriculum and Instruction


Evidence of Completion of the Corrective Action:Copy of the revised form; Record of form in Cooperative Education handbook; Leadership Team meeting minutesDescription of Internal Monitoring Procedures: Co-Operative Education Coordinator will review procedures on an annual basis and revise forms as needed. All changes to forms and procedures will be presented to the school's Leadership Team.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 9 Hiring and employment practices of prospective employers of students


Basis for Partial Approval or Disapproval: The district will revise the letter that is sent to prospective employers to sign ensuring that they comply with applicable laws and do not discriminate on the basis of race, color, national origin, sex, handicap, religion and sexual orientation. Copies of signed documentation will be placed into student records.Please also note to include "gender identity" as this is a new requirement for the current school year.Department Order of Corrective Action:

Required Elements of Progress Report(s): By February 4, 2013, submit a copy of the statement prospective employers sign that ensures that they comply with applicable laws and do not discriminate.Progress Report Due Date(s): 02/04/2013


18


Criterion & Topic: CR 10A Student handbooks and codes of conduct


Department CPR Findings: Documentation indicates that the student codes of conduct do not include the appropriate procedures for the discipline of students on Section 504 Accommodation Plans. The student codes of conduct also do not include appropriate procedures for the discipline of students with disabilities that are consistent with IDEA 2004, including students not yet determined eligible for special education.Description of Corrective Action: The district will undertake the following corrective action: 1) Revise the Parent-Student handbook and school website, specifically the student codes of conduct, to include appropriate procedures for the discipline of students on Section 504 Accommodation Plans and students with disabilities, including students not yet determined to be eligible for special education; 2) Form a committee to consider revisions to the student hand-book for the following year; 3) Present revisions to the school council for approval; 4) Present approved revisions to the school committee for final approval.Title/Role(s) of responsible Persons:Director of Special Education/Director of Curriculum and Instruction/Dean of Students


Evidence of Completion of the Corrective Action:Minutes of handbook committee meetings; Draft revisions submitted to school council and school committee; Minutes of school council and school committee meetings acknowledging acceptance; Minutes of Leadership Team meeting discussion.Description of Internal Monitoring Procedures: Compliance will be monitored through student handbook revision committee proof-reading student handbook during summer, prior to distribution to students at beginning of school year. Leadership Team will be apprised of recommended changes/compliance concerns.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 10A Student handbooks and codes of conduct

Corrective Action Plan Status: Partially Approved Status Date: 10/31/2012

Basis for Partial Approval or Disapproval: The district will revise student handbooks to contain the appropriate procedures for the discipline of students on Section 504 Accommodation Plans and the appropriate procedures for the discipline of students with disabilities that are consistent with IDEA 2004, including students not yet determined eligible for special education. The district did not propose staff training on the discipline procedures.Department Order of Corrective Action:Train staff responsible for the discipline of students on the appropriate procedures for disciplining students with disabilities that are consistent with IDEA 2004, including students not yet determined eligible for special education.Required Elements of Progress Report(s): By February 4, 2013, submit the addendum to the student handbooks and provide the following as evidence that staff responsible for the discipline of students with disabilities have been trained: (1) agenda; (2) signed attendance sheet(s) indicating the role of staff; (3) training materials; (4) date of training.Progress Report Due Date(s): 02/04/2013


19


Criterion & Topic: CR 18 Responsibilities of the school principal


Department CPR Findings: Interviews and documentation indicated that the district places general education students in special education student support classes. Specifically, for students struggling with the general education program, the district does not always follow the procedures and implement the interventions within the general education program as described in the district's Curriculum Accommodation Plan.Description of Corrective Action: The district will undertake the following corrective action: 1) Revise and implement interventions within the general education program as described in the district?s curriculum accommodation plan; 2) Provide training to School Counselors regarding the range of interventions available to students within the district?s general education program; 3) Provide on-going supervision to School Counselors regarding appropriate scheduling of available school supportsTitle/Role(s) of responsible Persons:School Principal/Director of Curriculum and Instruction


Evidence of Completion of the Corrective Action:School Counselor training documents, including proof of attendance; Section 504 Plan progress notes, completed quarterly in conjunction with Title 1 progress reporting; District Curriculum Accommodation Plan.Description of Internal Monitoring Procedures: Newly revised 504 Accommodation Plans will be monitored by the Director of Curriculum and Instruction on a monthly basis for compliance and concerns addressed in supervision meetings with School Counselors. Director of Special Education and Leadership Team will be apprised of pending concerns, as needed, to assure compliance.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 18 Responsibilities of the school principal


Status Date: 10/31/2012Basis for Partial Approval or Disapproval: The district will revise the district's Curriculum Accommodation Plan and train school counselors regarding the range of interventions available to students within the district's curriculum accommodation plan. The district did not provide a plan that ensures that general education students would not be placed in special education student support classes and the district did not propose training general educators on the procedures and implementation of the interventions within the general education program.Department Order of Corrective Action:The district must train general educators on the procedures and implementation of the interventions within the general education program as described in the district's Curriculum Accommodation Plan.Required Elements of Progress Report(s): By February 4, 2013, submit a copy of the district's revised Curriculum Accommodation Plan.

By May 10, 2013, submit the following as evidence of training on the content of the revised Curriculum Accommodation Plan: (1) agenda; (2) signed attendance sheet(s) indicating the role of staff (including general educators and school counselors); (3) training materials; (4) date of training.


20

Progress Report Due Date(s): 02/04/201305/10/2013


21

MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATIONCOORDINATED PROGRAM REVIEW

Charter School or District: Upper Cape Cod Regional Vocational Technical School

Corrective Action Plan Forms

Program Area: Career/Vocational Technical EducationPrepared by: Upper Cape Cod Regional Technical School

CAP Form will expand to as many lines as necessary. Before completing and emailing to [email protected], please see separate Instructions for Completing Corrective Action Plans.

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final

Report to the school or district.Mandatory One-Year Compliance Date: September 16, 2013


(To be completed by school district/charter school)Criterion & Topic: CVTE 2 Rating: Partially Implemented

Department CPR Finding: Interviews, student record reviews, and review of documentation indicated that while some academic assessments results may be used to design instructional and support services, academic assessment results such as Accuplacer results are provided only upon request by teachers. There was no system in place to ensure that all technical teachers access and understand accommodations and modifications for students participating in vocational technical education programs, including Chapter 74 exploratory.

Narrative Description of Corrective Action: The district will develop a system to ensure that all technical teachers access and understand accommodations and modifications for students participating in vocational technical education programs, including Chapter 74 exploratory. UCT will provide supplemental training for technical teachers, in addition to mandated training regarding accommodations and modifications. Copies of all 504 plans and IEP’s denoting all accommodations and modifications will be sent electronically to all instructors of those students.

Title/Role of Person(s) Responsible for Implementation: Director of Curriculum and Instruction / Director of Special Education

Expected Date of Completion for Each Corrective Action Activity: 06/30/2013


22

Evidence of Completion of the Corrective Action: Minutes of training meetings, including attendance; Training materials; Documentation of receipt of plans; Supervisor documentation of implementationDescription of Internal Monitoring Procedures: Monitoring can include electronic receipts indicating receipt of plan, shop supervisor monitoring implementation of modifications and accommodations, and quarterly reporting of plan implementation to Special Education Director and/or Director of Curriculum and Instruction.

CORRECTIVE ACTION PLAN APPROVAL SECTION(To be completed by the Department of Elementary and Secondary Education)

Criterion: CVTE 2 Status of Corrective Action: Approved Partially Approved Disapproved

Basis for Partial Approval or Disapproval: Department Order of Corrective Action: Required Elements of Progress Report(s): The district will provide a status update including: minutes of training meetings, including attendance; training materials; documentation of receipt of plans; supervisor documentation of implementation, as these occur.Progress Report Due Date(s): February 4, 2013



Department CPR Finding: Interviews, student record reviews, and review of documentation showed that not all career/vocational technical education programs address Strand 5, Management and Entrepreneurship Knowledge and Skills of the Vocational Technical Education Frameworks.Narrative Description of Corrective Action: The district will develop a program to be implemented during students’ related classes, so that all students will acquire management and entrepreneurial knowledge and skills.

Title/Role of Person(s) Responsible for Implementation: Director of Curriculum and Instruction


Evidence of Completion of the Corrective Action: Copy of the curriculum being taught in pilot program and a schedule of the class periods per shop which were devoted to teaching this curriculum.Description of Internal Monitoring Procedures: Director of Curriculum will conduct a monthly meeting with the class’ instructor.


23



Basis for Partial Approval or Disapproval: Department Order of Corrective Action: Required Elements of Progress Report(s): The district will report on progress made in correcting this finding, including updates of progress made. The district will provide a curriculum as proof of completion of CVTE 3.Progress Report Due Date(s): February 4, 2013



Department CPR Finding: Interviews and review of documentation indicate that while the district has and utilizes its approved admission policy, published information on how students are admitted is inconsistent. For example, page nine of the Parent-Student Handbook 2011-2012 states that admissions are based on three criteria: student point totals related to grades, discipline and attendance. The approved admission policy includes five selection criteria: scholastic achievement, attendance, school discipline/conduct, local guidance counselor recommendation and an interview.Narrative Description of Corrective Action: The district will revise the Parent-Student handbook and school website information regarding UCT’s admissions policy to be consistent with the school’s admissions policy. A committee is formed each spring to consider revisions to the student handbook for the following year. The revisions are presented to the school council for approval, and then presented to the school committee for final approval prior to printing.

Title/Role of Person(s) Responsible for Implementation: Dean of Students


Evidence of Completion of the Corrective Action: Minutes of handbook committee meetings; Revisions submitted to school council and school committee; Minutes of school council and school committee meetings acknowledging approval and acceptance.

Description of Internal Monitoring Procedures: Accomplished by student handbook revision committee proof-reading student handbook during summer, prior to distribution to students at beginning of school year.


24



Basis for Partial Approval or Disapproval: Department Order of Corrective Action:

Required Elements of Progress Report(s): The district will provide minutes of handbook committee meetings; revisions submitted to school council and school committee; minutes of school council and school committee meetings acknowledging approval and acceptance.Progress Report Due Date(s): February 4, 2013



Department CPR Finding: Documentation reviewed by the Department’s Audit and Compliance Unit revealed that the district’s system for recording graduate information to complete the CVTE Graduate Follow-up Report was inadequate and did not support the data submitted. The district reported a return rate of 82.47% on its follow-up for 2010 graduates, while the documentation maintained by the district supported a 95% return rate. In addition, the district does not maintain written policies and procedures for completion of the CVTE Graduate Follow-up Report.Narrative Description of Corrective Action: During the Coordinated Program Review, the methods of data recording were reviewed with appropriate staff and a modification was put in place to address the data recording concerns. UCT is now implementing the correct data recording methods. The discrepancy in the return rate is due to a clerical error where the first page of the Follow-Up Report was not saved before being submitted through the Security Portal.

Title/Role of Person(s) Responsible for Implementation: Superintendent/Director


Evidence of Completion of the Corrective Action: Updated Follow-up Data Recording Form attached.

Description of Internal Monitoring Procedures: Leadership Team will review all necessary compliance concerns and implement appropriate actions.





25

Required Elements of Progress Report(s): None required.Progress Report Due Date(s): None required.




26

Department CPR Finding: Interviews and review of documentation indicated not all advisory committees have required representation.

The district’s Program Advisory Committee for the Automotive Collision and Repair program does not have the composition as required by the MA Vocational Technical Education Regulations 603 CMR 4.03 (1) 1. It is specifically lacking postsecondary education representation.

The district’s Program Advisory Committee for the Automotive Technology program does not have the composition as required by the MA Vocational Technical Education Regulations 603 CMR 4.03 (1) 1. It is specifically lacking postsecondary education representation.

The district’s Program Advisory Committee for the Carpentry program does not have the composition as required by the MA Vocational Technical Education Regulations 603 CMR 4.03 (1) 1. It is specifically lacking postsecondary education representation.

The district’s Program Advisory Committee for the Cosmetology program does not have the composition as required by the MA Vocational Technical Education Regulations 603 CMR 4.03 (1) 1. It is specifically lacking postsecondary education, student and parent/guardian representation.

The district’s Program Advisory Committee for the Environmental Science and Technology program does not have the composition as required by the MA Vocational Technical Education Regulations 603 CMR 4.03 (1) 1. It is specifically lacking student and parent/guardian representation.

The district’s Program Advisory Committee for the Horticulture program does not have the composition as required by the MA Vocational Technical Education Regulations 603 CMR 4.03 (1) 1. It is specifically lacking postsecondary education representation.

The district’s Program Advisory Committee for the Information Support Services and Technology program does not have the composition as required by the MA Vocational Technical Education Regulations 603 CMR 4.03 (1) 1. It is specifically lacking postsecondary education and student representation.

The district’s Program Advisory Committee for the Marine Technology program does not have the composition as required by the MA Vocational Technical Education Regulations 603 CMR 4.03 (1) 1. It is specifically lacking postsecondary education representation.

In regard to inclusive composition, Electricity, Information Support Services & Technology, and Plumbing lack representation by a member who is nontraditional by gender for that program. Two programs (Cosmetology and Environmental Science & Technology) have representation of racial or linguistic minority and eleven do not. Three programs (Electricity, Engineering Technology, and Plumbing) have representation of a person with disabilities and ten do not.

Finally, there is no formal recruitment process to make the Program Advisory Committees and the General Advisory Committee inclusive.


27

Narrative Description of Corrective Action: The Upper Cape Cod Regional Technical School Program Advisory will have implemented the following additions to the Advisory Committees by March 27, 2013.

Automotive Collision Repair program will have a postsecondary education representative.

Automotive Technology program will have a postsecondary education representative.

Carpentry program will have a postsecondary education representative.

Cosmetology program will have a postsecondary education representative.

Environmental Science and Technology program will have a student and parent/guardian representative.

Horticulture program will have a postsecondary education representative.

Information Technology program will have a postsecondary education representative and a student representative.

Marine Technology program will have a postsecondary education representative.

Electrical, Information Technology, and Plumbing will have a representative who is nontraditional by gender.

The eleven programs without racial or minority representation will have a minority or racial representative.

The ten programs without representation of a person with disabilities will have a member with disabilities.

The district will develop a recruitment process to make the Program Advisory Committees and the General Advisory Committee inclusive.

Title/Role of Person(s) Responsible for Implementation: Technical teachers, Technical supervisors, School Principal and Superintendent/Director


Evidence of Completion of the Corrective Action: Completed Advisory list for each technical area with all the required Advisory Committee representation.

Description of Internal Monitoring Procedures: Implementation of a formal process to make Program Advisory Committees and the General Advisory Committee more inclusive.


28



Basis for Partial Approval or Disapproval: Department Order of Corrective Action: Required Elements of Progress Report(s): The district shall provide an update on progress made towards completing an advisory list for each technical area with all the required Advisory Committee representation.Progress Report Due Date(s): February 4, 2013



Department CPR Finding: Interviews, student record reviews, and review of documentation indicated that while the district is in the process of aligning the program curriculum to the state frameworks, not all programs are structured so that students acquire management & entrepreneurship knowledge and skills.Narrative Description of Corrective Action: The district will develop a program to be implemented during students’ related classes, so that all students will acquire management and entrepreneurial knowledge and skills.

Title/Role of Person(s) Responsible for Implementation: Director of Curriculum and Instruction


Evidence of Completion of the Corrective Action: Copy of the curriculum being taught in pilot program and a schedule of the class periods per shop which were devoted to teaching this curriculum.

Description of Internal Monitoring Procedures: Director of Curriculum will conduct a monthly meeting with the class’s instructor.




Required Elements of Progress Report(s): The district will provide a copy of the progress being made towards a curriculum to be taught in the pilot program and a schedule of the class


29

periods per shop which were devoted to teaching this curriculum.Progress Report Due Date(s): February 4, 2013



Department CPR Finding: While the district largely implements cooperative education in accordance with applicable laws, regulations, and policies, student record reviews and review of documentation indicated that the cooperative education agreement does not specify the following protected categories: race, color, national origin, sex, disability, religion and sexual orientation as part of the equal employment opportunity statement. See CR 9. Narrative Description of Corrective Action: The school district will include in all cooperative education documentation protected categories: race, color, national origin, sex, disability, religion and sexual orientation as part of the equal employment opportunity statement.Title/Role of Person(s) Responsible for Implementation: Co-operative Education Supervisor


Evidence of Completion of the Corrective Action: Copies of revised formsDescription of Internal Monitoring Procedures: Leadership Team will review all compliance concerns and develop appropriate action plans



Basis for Partial Approval or Disapproval: Department Order of Corrective Action: Required Elements of Progress Report(s): The district will provide documentation that it has included all protected categories: race, color, national origin, sex, disability, religion and sexual orientation as part of the equal employment opportunity statement in cooperative education agreements.Progress Report Due Date(s): February 4, 2013




30

Department CPR Finding: While the district largely implements non-cooperative education (unpaid) work-based learning in accordance with applicable laws, regulations, and policies, student record reviews and review of documentation indicated that the work-based learning agreements do not specify the following protected categories: race, color, national origin, sex, disability, religion and sexual orientation as part of the equal employment opportunity statement. See CR 9. Narrative Description of Corrective Action: The school district will include in all non-cooperative education documentation protected categories: race, color, national origin, sex, disability, religion and sexual orientation as part of the equal employment opportunity statement.Title/Role of Person(s) Responsible for Implementation: Co-operative Education Supervisor


Evidence of Completion of the Corrective Action: Copies of revised formsDescription of Internal Monitoring Procedures: Leadership Team will review all compliance concerns and develop appropriate action plans



Basis for Partial Approval or Disapproval: Department Order of Corrective Action: Required Elements of Progress Report(s): The district will provide documentation that it has included all protected categories: race, color, national origin, sex, disability, religion and sexual orientation as part of the equal employment opportunity statement in non-cooperative education documents.Progress Report Due Date(s): February 4, 2013



Department CPR Finding: Review of documentation and review of information in the Educator Licensing and Recruitment (ELAR) System indicate not all staff in career/vocational technical education programs are appropriately licensed or are working under a current Department-issued waiver. Narrative Description of Corrective Action: The district will review licensure status of all staff and maintain an updated, aggregated document of such status. Supervisors will meet with each of their staff members to review current licensure status and develop and monitor licensure through individual professional development plans. District will communicate with DESE licensure staff regularly to assure requests and materials provided to DESE are updated and continuing to flow through the system.


31

Title/Role of Person(s) Responsible for Implementation: Superintendent/Director


Evidence of Completion of the Corrective Action: Copies of license statusDescription of Internal Monitoring Procedures: Leadership Team will review all compliance concerns and develop appropriate action plans.



Basis for Partial Approval or Disapproval: Department Order of Corrective Action: Required Elements of Progress Report(s): The district will provide evidence (license numbers, etc.) that all staff referenced in this finding are appropriately licensed.Progress Report Due Date(s): February 4, 2013



Department CPR Finding: An on-site review conducted by the OCVTE safety specialist revealed that not all instructional facilities and equipment used for career/vocational technical education meet current occupational standards, i.e., are generally comparable to facilities in applicable operating business and industries. The Office for Career/Vocational Technical Education sent a Safety Survey Report to Superintendent Farr on February 2, 2012.Narrative Description of Corrective Action: Facility repairs identified by the OCVTE Safety specialist have been assigned repair orders. Detailed periodic reports demonstrate compliance with the recommended action section of the CVTE Safety Survey Report.All instructional facilities will meet current occupational standards comparable to facilities in applicable operating business and industries.Title/Role of Person(s) Responsible for Implementation: The Facilities Manager will be responsible for implementing the corrective actions state in the CVTE Safety Survey Report. Periodic progress detailed in the Safety Survey are submitted to the Superintendant/Director for review.


Evidence of Completion of the Corrective Action: CVTE Safety Survey progress reports are reviewed by OCVTE. Re-inspection of facility will be scheduled by the OCVTE Safety specialist to examine facility repairs.


32

Description of Internal Monitoring Procedures: The Facility Manager will provide the school’s leadership team with reports on the facilities deficiencies. The school’s safety and security officer also reviews all safety reports and regularly evaluates and reports on facility needs.



Basis for Partial Approval or Disapproval: Department Order of Corrective Action: Required Elements of Progress Report(s): The district will provide monthly reports to the CVTE Safety Specialist until all identified safety issues are fully mitigated.Progress Report Due Date(s): The district will provide monthly reports to the CVTE Safety Specialist until all identified safety issues are fully mitigated.



Department CPR Finding: An on-site review conducted by the OCVTE safety specialist revealed that not all instructional facilities and equipment used for career/vocational technical education meet current occupational standards, i.e., are generally comparable to facilities in applicable operating business and industries. The Office for Career/Vocational Technical Education sent a Safety Survey Report to Superintendent Farr on February 2, 2012.Narrative Description of Corrective Action: Equipment repairs identified by the OCVTE Safety Specialist have been assigned repair orders. Detailed periodic reports demonstrate progress in addressing all equipment deficiencies listed in the Recommended Action section of the CVTE Safety Survey Report. All instructional equipment will meet current occupational standards comparable to equipment in the applicable operating business and industries.

Title/Role of Person(s) Responsible for Implementation: Teachers in technical areas will inspect all instructional equipment to ensure that operational and safety standards are met. The facility manager will work with the technical instructors and program supervisors to address the repairs that were deemed necessary in the CVTE Safety Survey Report.


Evidence of Completion of the Corrective Action: CVTE Safety Survey Progress reports are on file with the OCVTE Safety Specialist. Re-inspection of equipment will be scheduled by the OCVTE Safety Specialist.


33

Description of Internal Monitoring Procedures: Program instructors in coordination with cluster supervisors, will provide a year-end review of instructional equipment repairs and estimates of projected equipment replacement needs. This review will be made available to the Leadership Team by June so that the appropriate repairs and equipment replacement can be scheduled for the summer. This will ensure that all equipment meets safety and instructional standards for the new school year.



Basis for Partial Approval or Disapproval: Department Order of Corrective Action: Required Elements of Progress Report(s): The district will provide monthly reports to the CVTE Safety Specialist until all identified safety issues are fully mitigated.Progress Report Due Date(s): The district will provide monthly reports to the CVTE Safety Specialist until all identified safety issues are fully mitigated.



Department CPR Finding: The Office for Audit and Compliance conducted an onsite review of the district’s state and federal grants as part of the Coordinated Program Review. The review revealed that the district made an unauthorized purchase out of its Perkins grant.Narrative Description of Corrective Action: The district unknowingly paid for administrator to attend a conference through Perkins funds. Current procedures, already in place, will ensure this does not happen in the future. Additionally, grant administrators will be more familiar with Perkins regulations through periodic review. The district’s Controller and Bookkeeper will also be trained on Perkins regulations related to financials.Title/Role of Person(s) Responsible for Implementation: Superintendent/Director; Contoller; Bookkeeper


Evidence of Completion of the Corrective Action: Training agenda and sign-in sheets; Financial reportsDescription of Internal Monitoring Procedures: Topics will be addressed through the Leadership Team process to create a system of checks and balances to assure compliance.


34



Basis for Partial Approval or Disapproval: Department Order of Corrective Action: Required Elements of Progress Report(s): The district will provide a training agenda and sign-in sheets and financial reports documenting the Leadership Team’s process to create a system of checks and balances to assure compliance.Progress Report Due Date(s): February 4, 2013


35

· web view6. ma department of elementary & secondary education, program quality assurance...

Documents