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Maximum meeting capacity,increased hospitality and lower costs.
> Smart Meetings
Maximum meeting capacity
> Reserved but unused meeting rooms are a common
source of irritation to managers. These no-shows lower
the meeting capacity by an average of 30%. No-shows
also lead to expensive, external meeting facilities being
reserved unnecessarily. The user-friendly Smart Meet-
ings eliminates this problem, enabling your staff to
make maximum use of the meeting capacity in your
building.
> Organisations with numerous
meeting rooms and a large
daily stream of visitors need to
be able to respond ad-hoc to
changing situations. Conse-
quently, planning does not al-
ways match reality. The innova-
tive Smart Meetings provides a
user-friendly, up-to-date infor-
mation system inside your buil-
ding. On arrival, a digital Welco-
me Display provides visitors
with relevant information. Here
they will always find an up-to-
date overview of all meetings
and other activities with the
corresponding times and room
allocation.
> Smart Meetings is an very user-friendly concept. At
the building entrances, a Meeting Room Finder dis-
plays a digital, up-to-date overview of all your meeting
locations and the reservations for the day. Staff can
see at a glance when and where a meeting room is
free and can reserve one then and there (kiosk func-
tion). The occupancy information can be accessed and
reservations made, using a smartphone. Off course
without impacting the regular use of your current re-
servation system.
User friendly for your staff
Higher level of hospitality
Sensors
> Our small radio sensors enable you to monitor the
use of a meeting room simply and discreetly. The
sensor information updates both the Meeting Room
Finder and your reservation system in real time. Con-
sequently, meeting rooms will be released automati-
cally if a meeting ends earlier than scheduled or in
the event of a no-show.
Adaptable, modular system
> Smart Meetings is a modular system. You only se-
lect the components you actually require. The system
can easily be adapted at a later date, should your re-
quirements change due to growth, reorganization or
other changes. Smart Meetings also integrates effort-
lessly with your existing systems. Our designers will
ensure all components correspond perfectly with your
corporate house style. Furthermore, Smart Meetings
can effortlessly be extended with Smart Workplace
and Smart Hospitality, or components thereof.
Destination reached
> Dynamic Meeting Room Signs at each meeting room show the pre-
sent reservations and welcome delegates as they arrive. Such a room
sign is always up to date and offers clarity for visitors and staff alike. In
addition to which, it prevents a reserved meeting room accidentally
being used by a different group. Staff can also use the Meeting Room
Signs to reserve the room (kiosk function).
> Optimum use of the meeting capacity
> Higher level of hospitality
> User-friendly, efficient procedures
> Well-informed staff and visitors
> Simple, trouble-free integration of
Smart Meetings into your existing reser-
vation system. This will enable you to
manage the meeting planning using
your own system or the Smart Meetings
Agenda. Indeed, with Smart Meetings,
your facility manager will have an inno-
vative resource management tool at
their disposal, giving them real-time in-
sight into the efficient use of the various
What Smart Meetings offers you
Management & Analysis
Hardware
> Meeting Room Signs
> Meeting Room Finder (Kiosk)
> Welcome Display
> Information Display
> Meeting Room Sensors
> Radio Gateways
> Server
meetingroomsigns
color, wifi, kiosk
meetingroomsigns
wireless &battery powered
wifiinformation
displaysvenue brain media player,
kiosk
dispatcher
sensorgateway
firewall
sensors solar powered
intranet
management
meeting rooms. Meeting Room Sensors conti-
nuously register the actual use of the rooms.
The data is made accessible as comprehensi-
ble analyses and reports. These will enable you
to make well-founded decisions regarding the
efficient use of your office building in the short,
medium and long-term. This, in turn, will bring
improved efficiency and savings on accommo-
dation costs within reach.
> Monitoring and analysis
> Fact-based decisions & savings
> An enhanced professional image
Also for you
> Smart Meetings improves the user friendliness of your
building and enables you to make significantly more effi-
cient use of the meeting rooms. This concept is ideal for
medium-sized and large organisations with diverse meet-
ing rooms, such as government offices, conference centres,
The functionalities
Discreet registration of meeting room occupancy
Dynamic, up-to-date occupancy information
Information provision at entrances, outside meeting rooms and via smartphones
Reservations can be made on site via interactive displays (Kiosk)
All Displays and Signs in corporate house style
Interactive statistic analysis
Integration with existing reservation system
Smart Hospitality and Smart Workplace
> Smart Meetings is a very user-friendly concept. Are you looking to improve your organisation’s level
of hospitality? Extend Smart Meetings with Smart Hospitality. The user-friendly Smart Hospitality will
conveniently and clearly show your visitors the best route to their meeting room. Or combine Smart
Meetings with Smart Workplace. This will enable you to make even more flexible use of office space,
increasing the efficiency of your building and reducing operating costs. Enquire about the possibilities.
We’d love to tell you more.
Smart Signs Solutions bv
Hengelosestraat 583
7521 AG Enschede
tel. +31 (0)53 89 00 480
www.smartsigns.nl
hospitals and shared office buildings. Smart Meetings
is also very suitable for use in buildings with multiple
lecture rooms such as universities and colleges.