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Maximum meeting capacity, increased hospitality and lower costs. > Smart Meetings

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Page 1: View Smart Meetings brochure

Maximum meeting capacity,increased hospitality and lower costs.

> Smart Meetings

Page 2: View Smart Meetings brochure

Maximum meeting capacity

> Reserved but unused meeting rooms are a common

source of irritation to managers. These no-shows lower

the meeting capacity by an average of 30%. No-shows

also lead to expensive, external meeting facilities being

reserved unnecessarily. The user-friendly Smart Meet-

ings eliminates this problem, enabling your staff to

make maximum use of the meeting capacity in your

building.

> Organisations with numerous

meeting rooms and a large

daily stream of visitors need to

be able to respond ad-hoc to

changing situations. Conse-

quently, planning does not al-

ways match reality. The innova-

tive Smart Meetings provides a

user-friendly, up-to-date infor-

mation system inside your buil-

ding. On arrival, a digital Welco-

me Display provides visitors

with relevant information. Here

they will always find an up-to-

date overview of all meetings

and other activities with the

corresponding times and room

allocation.

> Smart Meetings is an very user-friendly concept. At

the building entrances, a Meeting Room Finder dis-

plays a digital, up-to-date overview of all your meeting

locations and the reservations for the day. Staff can

see at a glance when and where a meeting room is

free and can reserve one then and there (kiosk func-

tion). The occupancy information can be accessed and

reservations made, using a smartphone. Off course

without impacting the regular use of your current re-

servation system.

User friendly for your staff

Higher level of hospitality

Sensors

> Our small radio sensors enable you to monitor the

use of a meeting room simply and discreetly. The

sensor information updates both the Meeting Room

Finder and your reservation system in real time. Con-

sequently, meeting rooms will be released automati-

cally if a meeting ends earlier than scheduled or in

the event of a no-show.

Adaptable, modular system

> Smart Meetings is a modular system. You only se-

lect the components you actually require. The system

can easily be adapted at a later date, should your re-

quirements change due to growth, reorganization or

other changes. Smart Meetings also integrates effort-

lessly with your existing systems. Our designers will

ensure all components correspond perfectly with your

corporate house style. Furthermore, Smart Meetings

can effortlessly be extended with Smart Workplace

and Smart Hospitality, or components thereof.

Page 3: View Smart Meetings brochure

Destination reached

> Dynamic Meeting Room Signs at each meeting room show the pre-

sent reservations and welcome delegates as they arrive. Such a room

sign is always up to date and offers clarity for visitors and staff alike. In

addition to which, it prevents a reserved meeting room accidentally

being used by a different group. Staff can also use the Meeting Room

Signs to reserve the room (kiosk function).

> Optimum use of the meeting capacity

> Higher level of hospitality

> User-friendly, efficient procedures

> Well-informed staff and visitors

> Simple, trouble-free integration of

Smart Meetings into your existing reser-

vation system. This will enable you to

manage the meeting planning using

your own system or the Smart Meetings

Agenda. Indeed, with Smart Meetings,

your facility manager will have an inno-

vative resource management tool at

their disposal, giving them real-time in-

sight into the efficient use of the various

What Smart Meetings offers you

Management & Analysis

Hardware

> Meeting Room Signs

> Meeting Room Finder (Kiosk)

> Welcome Display

> Information Display

> Meeting Room Sensors

> Radio Gateways

> Server

meetingroomsigns

color, wifi, kiosk

meetingroomsigns

wireless &battery powered

wifiinformation

displaysvenue brain media player,

kiosk

dispatcher

sensorgateway

firewall

sensors solar powered

intranet

management

meeting rooms. Meeting Room Sensors conti-

nuously register the actual use of the rooms.

The data is made accessible as comprehensi-

ble analyses and reports. These will enable you

to make well-founded decisions regarding the

efficient use of your office building in the short,

medium and long-term. This, in turn, will bring

improved efficiency and savings on accommo-

dation costs within reach.

> Monitoring and analysis

> Fact-based decisions & savings

> An enhanced professional image

Page 4: View Smart Meetings brochure

Also for you

> Smart Meetings improves the user friendliness of your

building and enables you to make significantly more effi-

cient use of the meeting rooms. This concept is ideal for

medium-sized and large organisations with diverse meet-

ing rooms, such as government offices, conference centres,

The functionalities

Discreet registration of meeting room occupancy

Dynamic, up-to-date occupancy information

Information provision at entrances, outside meeting rooms and via smartphones

Reservations can be made on site via interactive displays (Kiosk)

All Displays and Signs in corporate house style

Interactive statistic analysis

Integration with existing reservation system

Smart Hospitality and Smart Workplace

> Smart Meetings is a very user-friendly concept. Are you looking to improve your organisation’s level

of hospitality? Extend Smart Meetings with Smart Hospitality. The user-friendly Smart Hospitality will

conveniently and clearly show your visitors the best route to their meeting room. Or combine Smart

Meetings with Smart Workplace. This will enable you to make even more flexible use of office space,

increasing the efficiency of your building and reducing operating costs. Enquire about the possibilities.

We’d love to tell you more.

Smart Signs Solutions bv

Hengelosestraat 583

7521 AG Enschede

tel. +31 (0)53 89 00 480

www.smartsigns.nl

[email protected]

hospitals and shared office buildings. Smart Meetings

is also very suitable for use in buildings with multiple

lecture rooms such as universities and colleges.