Vibha

Q2 Update and Q3 Plan

Vibha – Cumulative

• Financials – behind target– HTG dropped to $21943 from $23617 (Q1)– Other Direct Cash Inflow remains same– Event based Cash extremely low

• Activity– No “national” activity– Local AC activity low, below plan

Vibha – Cumulative

• Volunteers – Small Growth– Significant amount of “inbound” volunteering– “Outbound” recruitment low

• Patrons– 4% drop in HTG Patrons– Small localized conversion of Patrons to

Volunteers– Small growth of patrons in direct to office

transactions

Vibha – Marketing

• Branding and Positioning Framework, Brochure created– Consistent use of the same reqd from all ACs

• Task Based Ownership Required– Brochure / Posters– Project Stories– Video / Presentation– Media Relationships / Kits– Donor Newsletters– Website Content

Vibha – Volunteer Relations

Q2 Update

• ACC contact database updated

• Zonal Conference Calls conducted

• AC requirements identified and documented

• Assistance with AC questions and inputs

• Zonal Rep for West – Puja Manglani

Vibha – Volunteer Relations

Q3 Plan• New Volunteer Welcome Kit and Tracking

Process• “How to start an AC” guide• Zonal Reps for other three zones• Resume regular newsletters• Continued assistance with AC concerns• “Exec Buddy” for all ACs

Vibha – Programs and Products

Products• Lead by Gautam Savarkar• Akanksha relationship did not work out• Partner Identification process for Cards restarted• Concern India Foundation identified as a

possibility• Calendars – targeting September availability• T-Shirts – 500 T-Shirts in inventory @ $10• Walk T-Shirts – New design being worked on

Vibha – Programs and Products

Walk• Lead by Saleem Khan, Vishal Gandhi• Currently 4 ACs – BA, ATL, AUS, DFW• Templates for website ready, Dallas owner• Pledge Drive to start end July• Registration Kit – Template ready, waiting AC info• National Sponsorship – Zee TV finalized, contractual

details being worked on• Posters – Ready, ACs have started using them• Gifts – In progress

Vibha – Programs and Products

HTG

• Lead by Kapil Surlakar

• Website, forms, Publicity material created

• AC participation required!!!

Vibha – Projects

• Discussion with Venky and Rajesh from Projects Team

Vibha – Q2 Events

• Cricket – Atlanta – good revenue and publicity, Austin – good publicity

• Concert – Atlanta, ticket sales only• Play – SFO, good publicity• Heritage India Festival – DC, Bay Area,

SFO, good publicity, moderate revenues• Bowlathon – Bay Area, Austin, Dallas -

good publicity, volunteer motivation and new volunteer generation, good revenues

Vibha – Q2 Events

• Booths – Bay Area, good publicity

• Million Penny Drive – Bay Area, moderate publicity, effortless income

• Movie Screening – Austin, good publicity

• Volleyball – Austin, moderate revenue, good publicity

Vibha – Q3 Planned Events

• Booths – Bay Area

• DJ Party – Austin

• Walk – Dallas, Austin, BA, Atlanta

• Dandia – Bay Area, SFO

• Speech – Atlanta

• Tennis (TBD) – Atlanta

• Concert – Bay Area, SFO

Vibha – Problems and Issues

• Volunteer strength - low – Across the board

• Expense reimbursement – not on time

• Lack of streamlined information

Vibha, a brighter future for children• Improving Volunteer Strength

– Booths, Fliers, Active outbound solicitation– Create reasons other than philanthropy for

people to volunteer– Identify new tasks to enhance the ability of

volunteers to “do what they like”

Vibha, a brighter future for children• Reimbursements

– Create a budget before the event and send to office and Exec member

– Submit expense report to office and Exec member

– Receive reimbursement check within 21 days– In case of high budget events, receive an

allowance before the event

Vibha, a brighter future for children• Information Access

– Newsletters will have information in a structured manner

– National Teams will try to streamline information on yahoogroups

– Information contact points to be published on ACC

– “Exec Buddy” for all small and mid size ACs

Vibha, a brighter future for children• What can we do?

– Publicity!! – Booths to Bowlathons– Small Fundraisers – Have small fundraisers

so as to engage patrons on a regular basis– Patron / Volunteer engagement – newsletters,

information sessions etc.

Together let’s ensure:a brighter future for childrena brighter future for children