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Document Number: VGR-MAN-STD-0010 Revision: 6 James Jordaan Title: Occupational Driving Standard C2 - Vodacom Restricted of 25

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VGR-MAN-STD-0010 Occupational Driving Standard Revision. 6

Applicable areas of business Vodacom Group Limited/All Local Markets/Group HSE

Company/Division/Area Vodacom Group Limited/All Local Markets/Group HSE

Approval Name Job Title/ Role Signature Date

Compiled by James Jordaan HSE Manager James Jordaan 22/10/2018

Reviewed by Lance Louw EHOD: Group Health and Safety Lance Louw 14/11/2018

Approved by Matimba Mbungela Chief Human Resource Officer Matimba Mbungela 14/11/2018

Objective This standard defines the minimum health, safety and

environmental requirements relating to the driver and driving

task, vehicles and equipment provided for use and the journey

undertaken.

It supports the company’s vision of zero harm to people and

assets and zero environmental impact and provides a risked-

based, systematic approach to the vehicle and driving

requirements of our operations.

Owner James Jordaan

Version Version 6

Scope

This standard applies to:

The scope of this standard includes all road and site vehicles used by Vodacom employees, contracted personnel, suppliers

and sub-contractors in the execution of Vodacom business. It also encompasses the use of Vodacom-owned or hired

vehicles, vehicles provided by customers but used by Vodacom’s personnel and individuals’ own vehicles (Grey Fleet where

approved for use for Vodacom business).

Referenced Standards

Country-related Regulations, ISO/SANS/ILO Standards

HSE&W Standard

Occupational Driving

“Work Safe, Home Safe”



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Contents

1 APPLICABILITY .......................................................................................................................................................................... 4

2 EXCLUSIONS ............................................................................................................................................................................. 4

3 COMPLIANCE WITH THIS STANDARD ........................................................................................................................................... 4

4 MANDATORY ROAD RISK MANAGEMENT PLANS ........................................................................................................................... 4

5 LEADERSHIP AND COMMITMENT ................................................................................................................................................ 4

6 ABSOLUTE RULES ...................................................................................................................................................................... 5

7 MANAGEMENT RESPONSIBILITIES .............................................................................................................................................. 5

7.1 Senior Management ......................................................................................................................................................... 5

7.2 Line Management ............................................................................................................................................................ 6

8 DRIVER RESPONSIBILITIES ......................................................................................................................................................... 6

9 DRIVER COMPETENCY AND COMMUNICATION ........................................................................................................ 8

10 VEHICLE MANAGEMENT ........................................................................................................................................................ 9

10.1 General Requirements ...................................................................................................................................................... 9

10.2 Mandatory Accessories ..................................................................................................................................................... 9

10.3 Fit-for-Purpose ................................................................................................................................................................ 9

10.4 Vehicle Inspections .......................................................................................................................................................... 9

10.5 In Vehicle Monitoring System (IVMS) .................................................................................................................................. 9

10.6 Load Bins ...................................................................................................................................................................... 10

10.7 Safety Specifications ...................................................................................................................................................... 10

10.7.1 Mandatory Safety Specifications ............................................................................................................................. 10

10.7.2 Recommended Safety Specifications ...................................................................................................................... 11

10.7.3 Supplementary Requirements ................................................................................................................................ 11

11 DRIVER SCORE CARD ......................................................................................................................................................... 11

12 JOURNEY MANAGEMENT ..................................................................................................................................................... 12

12.1 Journey Management Plan (JMP Requirements) ................................................................................................................ 12

12.2 Night Driving .................................................................................................................................................................. 13

13 MASS TRANSPORTATION..................................................................................................................................................... 13

14 TRAILERS........................................................................................................................................................................... 14

14.1 Trailer Specifications ...................................................................................................................................................... 14

14.2 Trailer, Bowser, Mobile Plant and Equipment Inspection and Monitoring ............................................................................. 14

14.3 Loading of Trailers .......................................................................................................................................................... 14

14.4 Trailer Speed Limit ......................................................................................................................................................... 15

15 RISK ASSESSMENT ............................................................................................................................................................ 15

16 INCIDENT MANAGEMENT AND REPORTING ........................................................................................................................... 15

17 AUDIT AND REVIEW ............................................................................................................................................................. 15

18 RECORDS .......................................................................................................................................................................... 16

19 DEFINTIONS ....................................................................................................................................................................... 16

20 VEHICLE INSPECTION FORM ................................................................................................................................... 19

21 OCCASIONAL DRIVER INSPECTION FORM ........................................................................................................... 20

22 MANAGEMENT MONTHLY VEHICLE INSPECTION FORM ................................................................................. 21



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23 TRAILER/MOBILE PLANT PRE-USE INSPECTION FORM .................................................................................... 22

24 REVISION HISTORY .................................................................................................................................................... 23



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1 APPLICABILITY

This standard applies at all work locations under Vodacom’s management and locations managed by a joint venture of which

Vodacom is a major partner.

This standard is also applicable to work locations managed by other parties but where work is done by Vodacom’s personnel and

to all Vodacom-managed personnel whilst engaged in any activity on behalf of the company.

Contractors may however use their own standard and procedures in so far as the requirements of their standard are at least

equivalent to those of this standard and when agreed through the Vodacom project engagement processes. In addition, in

conjunction with this standard, the customers’ standard and applicable national and local regulations must be read, conformed

to or complied with.

2 EXCLUSIONS

The following exclusions apply:

Person(s) commuting to and from their normal place of work and where the Journey Management Plan has ended

Mini bus taxis and public transport.

3 COMPLIANCE WITH THIS STANDARD

If conformance to this standard cannot be confirmed in the compliance timeframes, an alternative compliance plan must be sent

to Vodacom Group HSE accompanied by a risk assessment and control submission for validation and written approval by the

Group Chief HR Officer and Chief Executive Officer.

All high risk suppliers (level 1 and 2) must submit a documented road risk plan to their local HSE specialist and country managers

for approval. All plans must be fully implemented with immediate effect.

4 MANDATORY ROAD RISK MANAGEMENT PLANS

All HSE plans must include a road risk method statement showing conformance to the mandatory requirements. HSE plans must

be reviewed and approved by Vodacom’s HSE specialist and or appointed HSE agent (e.g. NOSA). The minimum requirements are

shown in the table below:

No. Element Reference

1. Absolute Rules Conformance Sec. 6

2. Management Responsibilities Sec. 7.1

3. Driver Responsibilities Sec. 8

4. Driver Competence and Communication Sec. 9

5. Fit-for-Purpose Vehicles Sec. 10.3

6. Driver Behaviour Monitoring Sec. 11

7. Journey Management Plans Sec. 12

8. Risk Assessment Sec. 15

5 LEADERSHIP AND COMMITMENT

Senior and line managers must show commitment to managing road travel operations to enhance the health and safety of

personnel and minimise the environmental impact and disruption to the communities in which we operate.

The Operating Company ExCo shall ensure that:

Expectations are set for compliance and performance improvement to minimise risks from road safety.



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Improvement programmes, including driver behaviour monitoring, must be implemented and have processes in place

for monitoring compliance; and

Road safety must be a structured part of annual plans.

6 ABSOLUTE RULES

The implementation of the Vodacom Absolute Rules is mandatory. Consequence management processes must be applied where

the Absolute Rules are breached. All absolute rules violation must be recorded as a High Potential Incident.

No. Absolute Violation Full Investigation Required

1 Speeding events >20 km/h over the legal speed limit’ or continuous

over speed for >30 seconds

2. Seatbelts Full investigation is not required – only

consequence management

3. Drining under the influence of alcohol or drugs Full investigation is required followed by


4. Transporting passengers on the back of a LDV or Truck Full investigation is required followed by


5. Use of mobile phone and other electronic devices Full investigation is not required – only


7 MANAGEMENT RESPONSIBILITIES

7.1 Senior Management

The implementation of this standard by employees and suppliers is Vodacom senior management’s responsibility. Vodacom

managers must make sure that this standard is communicated, applied and conformed to.



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Vodacom managers are also responsible to liaise and coordinate contractors’ conformance to the standard. A Occupational

Driving hazard identification and risk assessment (HIRA) must be conducted and implemented by management which must

timeously guide drivers.

Management must nominate a responsible person to coordinate and control company vehicles, drivers and journeys to reduce

the risk to as low as reasonably practicable. Management must ensure that road journeys are only done where deemed necessary

for the achievement of business objectives and only after safer journey options have been excluded (e.g. air, rail, and

teleconference).

Management must develop an Occupational Driving Management Plan to be implemented and conformance to this standard

must be regularly evaluated. The plan must be reviewed at least annually, where there is a change in scope of work or a change to

the operational region or after a major, serious or fatal accident.

7.2 Line Management

Line managers are responsible to implement a strict programme of behaviour monitoring, including:

Identifying, analysing and mitigating all road hazard and risks using a risk assessment tool

Confirming that all drivers are in possession of a valid driver’s license with the correct classification as per local legal

requirements

Periodically checking the validity of the drivers licences

Assessing whether drivers have been trained before giving authority to drive

Ensuring that drivers are medically fit to drive the vehicle as per their defined driver classification

Monitoring the functionality of the vehicle tracking system and the in-vehicle monitoring system

Ensuring that there is proactive driver monitoring and consequence management

Analyse Driver behaviour records at least bi-monthly and consistently apply consequence management for non-

compliance

Validating driver pre-use inspection sheets on a monthly basis

Conducting monthly vehicle inspections

Conducting trend analyses at least twice monthly

Approve and monitor conformance to the journey management plans

Obtaining approval from senior management, to monitor and control night driving.

8 DRIVER RESPONSIBILITIES

All vehicle drivers encompassed in the scope of this standard are responsible for the safety of their vehicles and passengers and

must ensure conformance to this standard and all other applicable policies and standards.

The following guidelines apply:

Prior to commencing a journey, and at least once per shift, drivers must perform a pre-use visiual vehicle check

Ad hoc drivers must complete the Ad Hoc Vehicle Inspection Form attached below

Drivers must demonstrate an appropriate level of courtesy to other road users

Under no circumstances may drivers allow any person to drive a company vehicle without obtaining permission from their

line management

Drivers must keep all parts of their bodies inside the vehicle at all times while the vehicle is in motion

Passengers are required to conform to all requirements applicable to this standard before moving off and for the full

duration of the journey

Drivers may not transport any persons or goods without permission from line management (no lifts)

Drivers must conform to company policies, procedures and risk assessments

All drivers (including grey fleet drivers) must have adequate and up to date vehicle insurance to drive the

type of vehicle they intend to use for work related travel. Drivers must comply with the terms of their

insurance when driving on business



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Goods and equipment must be stacked correctly to evenly distribute the weight and ensure it is firmly strapped

Drivers must manage their time so as not to embark on a journey should it extend duty time beyond 16 hours

Duty includes any work activities such as driving (max 12 hours), rest breaks and business travel but excludes daily

commutes to the regular place of work

Drivers must take regular 15 mins breaks every 2 hours to prevent fatigue

Drivers must recuperate after long haul travel and familiarise themselves with the local driving conditions, including

Vodacom restrictions

Vehicles that fail to meet the required Vodacom Safety Standard, as outlined in this standard, may not be driven

Drivers are accountable for correct sizing, stowage and security of loads on vehicles being driven

In consultation with the journey management coordinator, drivers must ensure adequate insurance coverage for the

protection of the vehicle, personal protection and for the protection of any passengers prior to undertaking the driving

activity

Drivers must be fit-to-drive, not fatigued to operate as driver of company vehicle and free from impairment through the

use of medication or other drugs

The Blood Alcohol Content (BAC) requirement for driving on Vodacom business is 0% (zero)

Drivers must report to management on the consumption of any medication containing alcohol or any other medication

which causes drowsiness.

Drivers and passengers must obey all relevant local road safety related legislation, including speed limits and

Vodacom’s policies and standards

Seat belts must be worn by all occupants in all vehicles used for transportation for Vodacom business

Drivers must ensure that passengers use the vehicle seatbelts fitted

No passengers may be transported in the load area at the back of pick-ups (bakkies), trucks and panel vans

Drivers must NEVER drive on the shoulder or verge of the road

Drivers may not use cell phones or two-way radios for any purpose while operating their vehicles, unless doing so by

means of a Bluetooth apparatus

Drivers must ensure that vehicles are maintained and in a safe/good state of repair and roadworthy prior to driving

Drivers must adjust their speed to the specific road conditions

Drivers must adjust speed accordingly when encountering the following conditions:

Location – high pedestrian areas (i.e. villages, schools, public places, livestock, wild animals, etc.)

Road condition (gravel, bitumen, potholes, etc.)

Weather conditions (rain, ice, snow, mist, etc.)

Temporary roadworks

Time of day (night, dusk, dawn, etc.);

Changes in road rules (speed, etc.);

Unguarded railway crossings

Approaching uncontrolled intersections.

Drivers must reduce the speed accordingly as per the legal road speed limit:

100 km/h to 80 km/h

80 km/h to 60 km/h

60 km/h to 40 km/h

40 km/h to 20 km/h



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Passengers must be fully au fait with these key safety behaviours and should insist on conformance of the driver to the driver

safety considerations when travelling.

All breaches of driver behaviour, Vodacom Absolute Rules and company procedures should be reported to line management

within 24 hours. The line manager of the applicable business is to determine the relevant disciplinary action and apply

consequence management. This could result in termination of a contract or dismissal.

9 DRIVER COMPETENCY AND COMMUNICATION

It is mandatory that all drivers are trained, competent and appropriately licensed to operate in the applicable location, to use the

class of vehicle being used and to carry the appropriate load.

Defensive driver training is mandatory for all Vodacom employees and contractors and must be done by a Vodacom approved

supplier as per the Driver Job Classification. Drivers are classified according to work relating to travel and risk exposure. An

Occupational Driving Risk Assessment must be compiled to determine the risk category (high, medium or low).

Minimum Driver Categories

Minimum Driver Categories Defensive driver

training

4X4 Driver

training Towing

Professional drivers (>80% of job description includes driving) √ N/A N/A

Sales teams & Consultants (including Grey Fleet e.g. EBU; COPS,

etc.) √ Optional N/A

Technicians (tool of trade) √ √ √

Occasional drivers √ Optional Optional

Tool of trade √ Optional Optional

Expats √ N/A N/A

Driver Training Frequencies

No. DRIVER TRAINING FREQUENCY Frequency

1. Defensive driver training (including accident avoidance and anti-hijacking) 2 yearly

2. 4X4 and recovery (for off-road driving and rough terrain) 2 yearly

3. Towing 3 yearly

New employees must be trained within 3 months of engagement or after commencing with driving duties. Drivers making use of

4X4 vehicles must be trained on 4X4 defensive driving. All drivers are required to undergo recertification every two (2) years, unless

deemed necessary as a result of an accident investigation. Counselling and or retraining must be conducted for high risk drivers

as per driver scorecard.

All campaigns, communications and events related to driver and vehicle safety must consider travel outside work focusing on

relevant hazards and risks.

The effectiveness of all driver and vehicle safety rules and control measures must be formally reviewed at least annually or based

on history/accident rate.



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10 VEHICLE MANAGEMENT

The vehicle management requirements outlined apply to all Vodacom and contractor-owned, leased or hired vehicles, vehicles

provided by customers for use by Vodacom personnel and individuals’ own vehicles used for Vodacom business.

10.1 General Requirements

All vehicles must comply with local and national regulatory requirements

Vehicles must, at all times, comply with all licence and applicable permit requirements

Adequate insurance arrangements must exist for Vodacom, supplier or privately-owned vehicles being used

Drivers of privately-owned vehicles must, on request, provide documentary evidence of insurance cover

Vodacom vehicles may not be used for private business without appropriate written authorization from management

Headlights should be switched on at all times, including during the day time

Vehicles must be serviced and maintained as per manufacturers recommendations to ensure these remain fit-for-

purpose and kept in safe working order as per local legislation and roadworthy requirements

All inspection and service records must be maintained as per local legal administrative requirements

The vehicle maximum towing capacity may not be exceeded when towing a trailer for Vodacom business.

10.2 Mandatory Accessories

The following mandatory accessories are required:

Wheel jack and spanner

Emergency travel kit (triangles, etc.)

Three kilogram powder fire extinguisher/fire Stryker; and

First aid kit – vehicle specific.

10.3 Fit-for-Purpose

The company must, by means of a method statement and risk assessment, determine the fit-for-purpose vehicle

requirements to perform the work and these requirements must form part of the Site / Project Specific HSE Plan.

Vehicles must be purchased and maintained as per the control measures identified to mitigate all risks.

New Vodacom fleet vehicles (bakkies) require a fit-for-purpose risk assessment, validated by Group HSE and approved

by the applicable Exco Member, prior to purchase.

10.4 Vehicle Inspections

A preuse inspection must be conducted by the driver and monthly by Line Manager’s

All works vehicles shall undergo a pre-use inspection.

All faults must be recorded on the Vehicle Inspection Form

All faults must be reported to management before using the vehicle

All faults must be repaired on a priority basis – critical items e.g. brakes must be repaired immediately before use

Where feasible, all items of value must be removed from the vehicle or from the sight of passers-by before leaving the

vehicle unattended.

10.5 In Vehicle Monitoring System (IVMS)

Live IVMS must be used to monitor drivers’ performance during journeys and to provide feedback to encourage drivers to

continue to drive safely and in conformance to the Vodacom standard

All Vodacom-owned, long term-leased contractor vehicles must be fitted with a Vodacom approved live IVMS to monitor

drivers, vehicles and journey performance

All vehicles must be fitted with a Tracker in-vehicle monitoring system with Cameras for high risk vehicles.

All tracking systems and must be linked to the Vodacom Vehicle Tacking Bureau situated at Vodacom offices in Midrand.



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The bureau must monitor vehicles and behaviour and compile drive scorecards weekly, monthly, qauterly and as per

requested.

The bureau must communicate driver non-conformance to the applicable line management or contractor for corrective

action

The bureau must track and analyse consequence management taken by line managers and contractors

As a minimum, the fitted IVMS must record driver identification, turning, speed, acceleration, harsh braking,

deceleration, distance driven and driver hours

Privately-owned vehicles and leased vehicles (less than three months) must be fitted with speed monitoring devices only

Line management must analyse tracking reports to ensure that IVMSs are in good working order

Drivers must immediately report any malfunctions to their managers for immediate repair

Driving a vehicle with a malfunctioning IVMS is not permitted but, where the use of such a vehicle is unavoidable, drivers

must obtain permission, in writing, from the responsible manager

Drivers must ensure that they have logged/tagged onto the system as a driver and that any downloading requirements

for the system have been followed

Managers must monitor driver and vehicle performance, provide feedback to drivers of monitoring results and take

appropriate action where necessary (which may lead to dismissal)

Driver and vehicle data must be analysed and maintained on a monthly basis.

10.6 Load Bins

All load bins, including canopies, must be fully closed off with a suitable designed covering to prevent the loading of passengers

in the load bin area. Examples have been indicated below:

10.7 Safety Specifications

10.7.1 Mandatory Safety Specifications

All vehicles must comply with local and national legislative requirements

Three point, inertia reel seatbelts for all seats are required in light and passenger vehicles, passenger buses/coaches

and heavy goods vehicles

For passenger buses, where the above-described seatbelts are not available, passenger seats in use must at least have

a lap belt

Cargo barrier nets must be fitted for sport utility vehicles (SUVs), light and passenger station wagons

Fitted tyres must be manufactured by a recognised international tyre manufacturer



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Recapped, re-treaded or re-grooved tyres may not be used on any axle of a passenger bus/coach, light/passenger

vehicle and trailer

Laminated front windscreens are mandatory

Windows must be fitted with smash and grab (tinting) within the legal specifications

An integrated Bluetooth hands free apparatus (factory fitted or approved fitment accessory e.g. parrot) is required

10.7.2 Recommended Safety Specifications

A supplementary restraint system (SRS) (air bags) must be fitted to the driver’s side of light and passenger vehicles and

to the passenger side if this seat is to be used

An anti-lock braking system (ABS) is recommended

Where required, wide angle mirrors should be fitted to give full length of vehicle vision on each side of the vehicle and

covering nearside blind spots

Rollover protection (ROPS) and/or a rollover prevention device must be fitted to vehicles for high risk of rollover based

on experience or where the centre of gravity of the vehicle increases rollover risk

Head restraints are required for all driver and passenger seats, excluding passenger seats on buses

Sufficient heating and/or air conditioning systems are required in meeting the local climatic conditions.

10.7.3 Supplementary Requirements

The following supplementary equipment must be provided whenever identified by the risk assessment:

Spotlights

Special lock nut (If fitted)

Global positioning system (GPS)

Bull bars

Roof racks (where applicable).

11 DRIVER SCORE CARD

In the interest of safer driver behaviour, all local markets and contractors must develop a driver score card appropriate to the

IVMS. It must be implemented to track driver behaviour, whether positive or negative. The driver scorecard must be obtained from

the Vodacom In Vehicle Monitoring System Bureau situated in Midrand.

The Driver Behaviour System that provides individual driver behaviour reports, which enables management to identify both the

safest and the riskiest drivers, and implement incentives or corrective measures based on the established standards of the driver

safety program

Driving Analytics Solution processes data coming from the connected vehicle and generates advanced driving behaviour and

driving pattern reports. The data is collected and analysed with the ultimate goal to gain a full understanding of the driver’s

capability to adjust his driving style to current driving conditions.

Driving style is determined based on information such as number of excessive braking, acceleration and cornering events with the

corresponding intensity.

All events are validated by the Bureau and thereafter forwarded to the responsible Line Manager for review and corrective action.

The review may result in one of the following corrective action:

Circumstantial



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Discussed

Coached

Warning

Warning (High Potential)

All events which results in a Warning (high potential) must be captured on RIVO and investigated in line with the Vodacom Incident

Investigation Standard.

12 JOURNEY MANAGEMENT

The responsible line management must periodically question and review the number of journeys undertaken to minimise journeys

and reduce the risk to as low as reasonably practicable (ALARP) by applying the risk assessment hierarchy of controls. Journey

planning requirements shall include the consideration of total driving hours, total working hours and rest periods.

Each location or project must have a process to assess and control the risks to road vehicle users. The first step is to assess the

overall land transport HSE risk, the controls and requirements. As part of this process, some journeys may be exempted from the

requirement to complete individual journey management plans. Exemptions must be documented and approved.

Where a risk assessment indicates that a journey management plan (JMP) is necessary, appropriate controls must be established

for identified risks. The JMP must include the journey origin site and planned destination, the authorised route, identification of

route hazards, driving and rest times and communication requirements during the journey.

Before each journey, drivers must understand the JMP and report any change from the plan occurring during the journey. Changes

must be reviewed to determine whether the JMP should be changed for future reference.

12.1 Journey Management Plan (JMP Requirements)

A Journey Management Plan (JMP) is mandatory for all journeys exceeding 150 kilometres (one way), irrespective of the number

of drivers. The JMP is valid for the full journey to, and return from, the site. In circumstances where a JMP is deemed necessary,

the following steps are required:

Approval of the journey by management (initial and changes)

Communication of JMP to drivers and passengers

Journey monitoring processes, including checking in and deviation alert processes

Manager sampling of conformance to the JMP

At a minimum, the JMP must include the following information:

Job number

Scope of work

Location of the site/workplace

Designated driver details

Designator driver contact details

Assistant/relief driver details

Manager details

Manager contact details

Point of departure



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Accommodation

Approved route

Estimate distance and travel time

Stops for a break every 2 hours – minimum of 15 minutes

Emergency contact numbers – as per local county/region emergency services

Potential hazards and risks

Control measures.

The designated drivers, or authorised relief/assistance drivers, are the only person/s authorised to driver the vehicle for the entire

journey. Where a driver becomes unfit to drive, permission must be obtained from the manager for any other person to drive. These

individuals must conform to the standard in terms of competence and trainings as indicated in section 10.

12.2 Night Driving

No driver may be permitted to embark on a new trip between 19H00 and 05H00

Night journeys are only permitted to attend to service affecting breakdowns and or major redundancy component failures

approved by the applicable manager

Special permission must be granted, in writing, by the Vodacom Chief Officer: Network or applicable executive to

authorise planned night work

The JMP must indicate approval for night driving for stand-by and emergency call-outs only

A driver must be well rested and have had at least 6 hours of sleep prior to starting a journey (as far as reasonably and

practically possible)

13 MASS TRANSPORTATION

Where Vodacom arranges transport to and from work for employees, the suppliers used must:

Use vehicles that are designed for the purpose

Use vehicles with sufficient seatbelts for the number of occupants

Maintain vehicles in line with legal requirements and manufacturers requirements

Only use qualified drivers

Have systems in place to communicate and enforce the Absolute Rules.

Where formal transport is arranged for Vodacom employees:

JMP REQUIREMENT DIAGRAM

No No JMP

required

Yes



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The person organising the transport must ensure that Vodacom’s rules and expectations are clearly communicated to

the service provider and understood by users (employees)

Any person travelling as a passenger must follow these rules, intervene if the driver or any other passenger(s) break the

rules and report all breaches to management as soon as possible.

14 TRAILERS

Any person towing a trailer must have a current, valid licence for the load being towed as per the local market’s statutory

requirements. Every vehicle owner must ensure that the vehicle and the trailer comply with all applicable regulations.

The following must be taken into account before using a trailer to transport loads:

The way in which materials and equipment are transported must be assessed to determine the most appropriate method.

This assessment must consider factors such as:

Distances travelled

Loads being carried – type, make up and weight

The frequency with which loads need are carried

The access routes and areas to sites.

14.1 Trailer Specifications

The following trailer specifications are mandatory:

The gross weight of the trailer must not exceed the unladed weight of the towing vehicle

The maximum capacity must be clearly labelled on the body of the trailer

The axle type must always be considered (how is it sprung, single or tandem axle)

There must be a mechanism for securing the load

Lights and identification must be appropriate

The mechanism or hitch to connect to the towing vehicle must be appropriate for the weight

All trailers must be fitted with an appropriate safety chain or cable.

14.2 Trailer, Bowser, Mobile Plant and Equipment Inspection and Monitoring

All trailers must be subject to a rigorous inspection and recorded maintenance regime. The frequency and level will be determined

by its use but must, at minimum, include:

A daily visual inspection by the driver

A monthly check of critical components by line management

An annual maintenance inspection by line management.

14.3 Loading of Trailers

Loads must be securely tied down or restrained and no load projections that could cause danger to other road users should be

outside the trailer.



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Wherever possible, loads should be evenly distributed across the trailer and positioned to keep the nose weight (i.e. the weight

exerted by the trailer draw bar on the towing bracket) in the recommended limits for the towing vehicle.

If unevenly distributed loads are carried, ensure that individual wheels/axles are not overloaded. It may be necessary to reduce

the overall load to achieve this.

The biggest risks associated with poor loading are:

Loss of steering control caused by loading behind the centre of gravity;

Loss of overall control and potential damage to the towing vehicle caused by excessive loading in front of the centre of

gravity

Loss of stability caused by loading too heavily on one side or the other

Dangerous loss of stability when loads are loose and move around

Load propelling forward when the vehicle combination-brakes.

14.4 Trailer Speed Limit

Trailers transporting heavy and dangerousloads must always be operated at 10 kilometres per hour below the applicable speed

limit. Drivers must, at all times, apply the 10 kilometre rule and should adjust the speed accordingly as stipulated in section 9 of

this standard.

Mandatory speed reduction while towing a trailer or bowzer:

Road Speed Limit Speed reduction Mandatory Speed Limit

120 km/h 10 km/h 110 km/h

100 km/h 10 km/h 90 km/h

80 km/h Not Applicable 80 km/h



50 km/h and below Not Applicable 50 km/h and below

15 RISK ASSESSMENT

Each employer must review their road transport activities by means of a driving risk assessment and must be reviewed after all

major accidents and fatalities. The assessment must identify gaps against the requirements of this standard and develop a risk

management action plan using the recommended risk control measures.

The local/project risk assessment and risk control measures should align to the hierarchy of controls and the principle of 'as low

as reasonably practicable' (ALARP) (i.e. road travel must be avoided in the first instance). A project/area specific road risk

assessment must accompany all RFQ submissions for approval.

16 INCIDENT MANAGEMENT AND REPORTING

Incident reporting and investigation will follow the requirements as outlined in the Vodacom HSE Incident and Near Miss

Reporting and Investigation Standard.

17 AUDIT AND REVIEW

Compliance to the road risk standard must be integrated into the annual supplier vetting, in-field inspections and audit schedule.

Road risk trends must be review at least annually, followed by an upliftment plan.



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18 RECORDS

Road transport records must be kept in accordance with legal and organisational requirements. These records must include

reports of road safety audits and reviews, road transport incident investigations and follow-up of actions, staff licensing and

training, vehicle maintenance reports and journey management plans.

19 DEFINTIONS

As Low As Reasonably Practicable (ALARP) This is a level of risk where the cost of further risk reduction

measures would be grossly disproportionate to the level of risk

reduction that would be achieved.

All-Terrain Vehicle (ATV) This is a wheeled or tracked motor vehicle designed primarily

for travel on unprepared surfaces, such as open country and

marshland, but that does not include farming or construction

machinery. It may include four-wheel quads, eight-wheel

muskeg buggies, etc.

Manager This is the responsible/authorising manager, e.g. EHOD,

country manager, line manager, etc.

Blood Alcohol Content (BAC) BAC is usually expressed as a percentage of alcohol in the

blood, e.g. a 0.10 means that 0.10% (one tenth of one

percent) of a person’s blood by volume is alcohol. For

purposes of law enforcement, blood alcohol content is used to

define intoxication and provides a rough measure of

impairment.

Cellphone This is any wireless telephone that operates over a relatively

large area through microwave connection to a mobile cell

network. This includes mobile/hand/smart phones, but

excludes two way radios.

Defensive Driving An approach to driving that seeks to minimise exposure to

risks through anticipation of these risks and adopting specific

techniques to avoid them.

Drivers These are Vodacom and contractor employees whose jobs

include infrequent business driving – including the use of

rental vehicles. Infrequent business driving refers to driving on

Vodacom business for less than 7500 kilometres per year.

Drivers – High Frequency These are Vodacom and contractor employees whose jobs

require frequent business driving – including the use of rental

vehicles. Frequent business driving refers to driving on

Vodacom business for more than 7500 kilometres per year.

Drivers – Bus/Coach These are Vodacom and contractor employees whose jobs

requires business driving of a bus or coach, irrespective of

kilometres travelled, and who transport staff/contractors to

and from their operational activities. This includes

transporting staff to locations as Vodacom requires. All

bus/coach drivers must be licensed/ accredited to drive such

vehicles.

Drivers – Heavy Goods Vehicles These are Vodacom and contractor employees whose jobs

require business driving of heavy goods vehicles, irrespective

of kilometres travelled, and who must be licensed/accredited

to drive such vehicles.

Heavy Goods Vehicles (HGV) These vehicles are designed to carry goods and have a

maximum kerb weight exceeding 3.5 tons (3,500 kilograms)

when in normal use and travelling on a road laden.



C2 General

High Risk Journey This is a journey route with a number of high risk conditions –

potentially including (but are not limited to) remote location

travel, night driving, off road environment, extreme weather

(snow/ice, very high winds, flood, heat) and driver security

issues.

HIRA This refers to the Hazard Identification and Risk Assessment

Inertia Reel Seatbelt A car seatbelt that is able to unwind freely from a small metal

drum at the side of the seat but that locks if the car stops

suddenly.

IVMS (In-vehicle Monitoring System) An electronic device that can record and store information

about the operation of a vehicle as well as driver information.

Journey This is travel (irrespective of distance) undertaken between

two or more locations by road, air or marine transportation

means.

Journey Management Plan (JMP) This is a documented outline of the journey to be undertaken,

identifying the route and associated risks involved and

mitigating actions.

Light and Passenger Vehicles This refers to all licensed vehicles with a kerb weight not

exceeding 3.5 tons (3,500 kilograms,) and excluding motor

cycles, buses, heavy goods vehicles, mobile plant (e.g.

forklifts, cranes, graders) and all-terrain vehicles.

Mobile Plant/Equipment This is any machine that is self-propelled and controlled by an

operator. It includes industrial lift trucks (forklift), mobile

cranes, earthmoving equipment and agricultural machinery.

Must The term ‘must’ indicates that the stipulated condition is a

requirement.

The introduction of exceptions to this standard must be

endorsed by the local HSE manager and approved by the work

location manager. See HSE Regulatory and Other Compliance

Standard.

Occational Driver An occasional driver is the person who is not the primary or

principal driver of the vehicle.

Occupational Driving Plan This is a documented plan demonstrating the organisation,

implementation, monitoring and controls of this standard.

Off Road This is a driving surface that is not conventionally

paved/prepared (sand, gravel, riverbeds, mud, snow, rocks

and other natural terrain).

On Site This implies that it is taking place or available on a particular

site or premises under the control of Vodacom or customer

locations.

Passenger Buses and Coaches This is an approved motor vehicle fitted, equipped and

constructed to carry passengers and that has seating capacity

to carry more than 8 passengers (including the driver).

Remote Location This is an area more than 1.5 hours away from immediate help

from a population centre. This distance may be amended to

suit local conditions due to the quality of roads/tracks,

communication difficulties, distance from first aid/recovery

facilities, natural, climatic or environmental hazards.

Road A road is an identifiable and officially acknowledged route or

path between two or more places. Roads are typically

smoothed, paved or otherwise prepared to allow easy travel.

Recommended The term ‘recommended’ implies that it should be considered

as part of the documented, local risk assessment process.



C2 General

Service Affecting This is any situation that results in a Vodacom

Service/Network interruption.

Supplementary Restraint System This is designed to complement conventional safety restraints

and provides cushioning with impact against a hard surface;

e.g. airbag cushions against a steering wheel.

Two Way Radio This is radio that can both transmit and receive and that is

usually fitted with a ‘push to talk’ button. It is operated on fixed

radio frequency (RF) channels. Each channel is used for a

separate purpose and, therefore, the radio operates on one

channel at a time. This includes a ‘walkie-talkies’.

Vehicle This is any vehicle used on any journey conducted on behalf of

the Vodacom (including privately owned vehicles). A vehicle

can also include a trailer required to be towed whilst

performing Vodacom business.

Vehicle Gross Weight This is the overall weight of the vehicle containing all

passengers, its maximum rated load and a full tank of fuel.

Vehicle Insurance Auto insurance, GAP insurance, car insurance, or motor

insurance is insurance purchased for cars, trucks, motorcycles

and other road vehicles. Its primary function is to provide

financial protection against physical damage and/or bodily

injury resulting from traffic collisions and against liability that

could also arise.

Vehicles Owned, Contracted or Leased In relation to vehicles of any type:

Owned means owned by Vodacom

Contracted means owned by a contractor and temporarily

assigned to Vodacom activities under a contract

Leased means vehicle leased by Vodacom (not including

personal lease options cars offered as part of an employee’s

benefit package).

Works vehicle A company vehicle that is used as an integral part of an

individual’s job.



C2 General

20 VEHICLE INSPECTION FORM

CHECKLIST DAILY VEHICLE PRE-USE INSPECTION

Page 1 of 1

REG. No: ______________ DATE FROM: ____________TO ______________ DRIVER: ______________

TIME : Out:

TIME : In:

________

________

________

________

________

________

________

________

________

________

________

________

________

________

NB: 1. All the items under each step in the "ITEMS TO BE CHECKED" column must be checked by the driver on a daily basis. Indicate in the column under each day 'OK' or 'DEF'. If any of the items are defective the vehicle MAY NOT leave the premises until the defect is corrected, and checklist is signed by the Line Manager Monthly

ITEMS TO BE CHECKED MON TUE WED THU FRI SAT SUN COMMENT

1. Windscreen (chips and cracks)

2. Windshield wiper blades

3. Tyre pressure

4. Tyre condition (e.g. tread)

5. Turn signals (indicators)

6. Brake lights

7. Tail lights

8. Head lights

9. Horn

10. Engine oil

11. Coolant level

12. Brake fluid

13. Windshield washer water

FIT FOR USE

DATE OF INSPECTION SPOT CHECK

SIGNATURE – DRIVER

SIGNATURE – SUPERVISOR or MANAGER

Additional Remarks:



C2 General

21 OCCASIONAL DRIVER INSPECTION FORM

OCCASIONAL DRIVER CHECKLIST PRE-USE VEHICLES INSPECTION

Page 1 of 1

REG. No: ___________________ DATE: DRIVER: ___________________

TIME : Out:

TIME : In:

________

________

________

________

________

________

________

________

________

________

________

________

________

________

NB: 1. All the items under each step in the "ITEMS TO BE CHECKED" column must be checked by the driver on a daily basis. Indicate in the column under each day 'OK' or 'DEF'. If any of the items are defective the vehicle MAY NOT leave the premises until the defect is corrected, and checklist is signed by the Line Manager Monthly

ITEMS TO BE CHECKED OK or DEF COMMENTS

1. Windscreen (chips and cracks)

2. Windshield wiper blades

3. Tyre pressure

4. Tyre condition (e.g. tread)

5. Turn signals (indicators)

6. Brake lights

7. Tail lights

8. Head lights

9. Horn

10. Engine oil

11. Coolant level

12. Brake fluid

13. Windshield washer water

FIT FOR USE

DATE OF INSPECTION SPOT CHECK

SIGNATURE – DRIVER

SIGNATURE – SUPERVISOR or MANAGER

Additional Remarks:



C2 General

22 MANAGEMENT MONTHLY VEHICLE INSPECTION FORM

MONTHLY VEHICLE SAFETY INSPECTION CHECKLIST

Region: Vehicle Make & Model: Date of Last Service:

Registration Number: Kilometre Reading: Name of inspector:

Vehicle Checks (Interior/Exterior/Engine) Yes No Is the Auto Card available and within its validity period?

Bluetooth kit installed and in working condition?

Is the air conditioner in good working condition?

Are all documents available, i.e. manual, fleet service record, log sheet?

Are all electrical switches in good working condition? If NO, state details of problem/s.

Are the wipers in good working order?

Is the steering mechanism in good condition?

Are all the door locks working?

Are the safety belts in good condition?

Are the interior and exterior mirrors secured and in good condition?

Is the hand brake in good working order?

Is the foot brake in good working order?

Does the hooter work?

Are the hazards in working order? (Control switch & lights.)

Is the First Aid Kit available and is it fully equipped?

Is the Fire Extinguisher within its service interval?

Are the jack and wheel spanner available and in good condition?

Is the standard issue car tool kit available and working?

Are all the floor mats in place and are they in good condition?

Are all the gauges in working condition?

Are all of the windows free from cracks? If NO, state where and when the crack/s occurred.

Are the tyres in good condition?

Is the fuel cap in place?

Are all the lights in working order? If NO, which one/s is/are not working?

Is the vehicle license valid?

Is the spare wheel in place and in good condition? If NO, state details.

Is the canopy in good condition and free from cracks?

Are the number plates in place and are they visible?

Are the Vodacom Absolute Stickers displayed inside cabin

Comment:

All damages to body work shall be recorded by means of identification

mark on the above vehicle diagram.



C2 General

23 TRAILER/MOBILE PLANT PRE-USE INSPECTION FORM

Region: Vehicle Make & Model: Date of Last Service:

Registration Number: Kilometre Reading: Name of inspector:

Generator Checks (Interior/Exterior/Engine) Yes No Are all electrical switches in good working condition? If No, state details of problem/s in comment

area.

Are all the door locks working?

Is the hand brake in good working order?

Are all the gauges in working condition?

Are the tyres in good condition?

Is the fuel cap in place?

Are all the lights in working order? If no, which one/s is/are not working?

Is the vehicle license valid?

Is the spare wheel in place and in good condition? If NO, state details.

Is battery secure?

Are jockey wheel in good state of repair?

Are electrical plug connecting generator to towing vehicle in good state of repair?

Comment:

Trailer/Gig Rig Checks Yes No Are the tyres in good condition?

Are all the lights in working order? If no, which one/s is/are not working?

Is the trailer license valid?

Is the spare wheel in place and in good condition? If no, state details.

Is on-board generator for gig rig in good state of repair?

Are the number plates in place and are they visible?

Is the jockey wheel working?

Are all hinges and locks to doors/platforms secure and safe?

Are all cables/pulleys & moving parts of platforms/stages in good condition?

Is the hand brake working?

Comment:





http://www.ebay.co.uk/itm/10x6-Utility-Trailer-Plans-Blueprints-/281040342771?pt=Plans_Blueprints_Guides&hash=item416f4f4ef3

http://www.google.co.za/imgres?q=trailer+blueprints&start=200&hl=en&safe=vss&tbo=d&biw=1366&bih=673&sout=0&tbm=isch&tbnid=II-cz8UKl6vv4M:&imgrefurl=http://www.ebay.com/itm/16x8-Covered-Cargo-Trailer-Plans-Blueprints-/280941820159&docid=edYRp1CLRcd8PM&imgurl=http://i.ebayimg.com/t/16x8-Covered-Cargo-Trailer-Plans-Blueprints-/00/s/MzM1WDUwMA==/$(KGrHqR,!o4F!IiuUo8MBQKTfPQEfQ~~60_35.GIF&w=300&h=201&ei=bNzuUJymHZCyhAfQooCYBg&zoom=1&iact=hc&vpx=605&vpy=226&dur=528&hovh=160&hovw=240&tx=137&ty=83&sig=103547838833950068855&page=7&tbnh=145&tbnw=218&ndsp=31&ved=1t:429,r:3,s:200,i:13



C2 General

24 REVISION HISTORY

This standard is applicable to all Vodacom businesses and operations and

includes contractors and partners working on Vodacom’s behalf where:

Driving distance is 300 kilometres or more per month

Driving includes off road and 4X4 driving at any point during employment,

irrespective of distance

Applicability of this standard for employees that drive less than 300

kilometres per month must be subject to management discretion.

Section 2

Amended:

Driver medical surveillance must be conducted in accordance with the

medical protocol defined by an occupational medical doctor for all vehicle

users.

Trailers are inspected monthly as per local market inspection sheet and

deviation corrected where required.

Approve journey management plans are developed by Vodacom motor

vehicle drivers and motorcycle riders.

Section 3 line

managers

Entire section added.

Section 3

Contractors

Eighth Absolute Rule pictogram added. Section 4

Amended subsection:

Seatbelts, driving under the influence of substances, speeding, the use of

mobile phone whilst driving, transporting people and goods and use of

motorcycles.

Added:

In the instance that drivers are required to tow units (for example diesel

tanks, trailers, generators or caravans) for business purposes, they must

be in possession of the correct type of driver's licence or, an appropriate

professional driver’s permit as prescribed by the local market’s legislation

and must undertake the necessary training.

Added subsection related to fatigue and journey management.

Standby or emergency call out:

Instances where employees are required to perform such duties, this must

be allowed after prior arrangements with the responsible line manager

and work must be performed safely.

The employee must take responsibility for his own safety and, when such

safety is compromised, line management must be informed. Line

management must consider the risk to employees and make a decision.

Lone work:

This standard must be read in conjunction with the Working Alone

Standard: VGR-MAN-STD-0007.

Section 4.5

Revision History

Date Revision No Summary of changes since the last version Section

05/07/2013 2 Changes

http://intranet.vodacom.corp/bu/pandp/DocumentCentre/HR/VGR-MAN-STD-0007.docx

http://intranet.vodacom.corp/bu/pandp/DocumentCentre/HR/VGR-MAN-STD-0007.docx



C2 General

Entire section added. Section 4.8

Amended:

Re-certification of drivers

All drivers are required to undergo re-certification on a three (3) yearly

basis, unless deemed necessary as a result of an incident investigation.

Section 4.11

17/02/2015 3 Changes

Major changes were made to align this standard to the revised Vodafone

Occupational Driving Standard (SO7) to effectively address the following:

Scope and applicability to high risk suppliers partners

Management responsibilities

Driver training

Driver behaviours

Vehicle specifications

Vehicle inspections

In vehicle monitoring system

Driver score cards

VGR-MAN-

STD-0010

09/11/2015 4 Changes

Major changes were made on the following:


Driver training and competence

Driver behaviours – speed and hazard awareness


In-vehicle monitoring systems

Journey management planning

Night driving

Risk assessments

Mandatory accessories

Trailer specifications

Exclusions

Occasional driver vehicle inspection form

Checklists

VGR-MAN-

STD-0010

29/01/2017 5 Mulitple changes were made on the following:


Driver training and competence

Driver behaviours – speed and hazard awareness


In-vehicle monitoring systems

Journey management planning

Risk assessments

Mandatory accessories

Trailer specifications

Adhoc driver vehicle inspection form

Trailer and bowzer towing speed reduction.

VGR-MAN-

STD-0010

22/10/2018 6 All drivers (including grey fleet drivers) must have adequate and up to

date vehicle insurance to drive the type of vehicle they intend to use for

VGR-MAN-

STD-0010



C2 General

work related travel. Drivers must comply with the terms of their

insurance when driving on business

Definition of and Occasional Driver – An occasional driver is the person

who is not the primary or principal driver of the vehicle.

Expanded OpCo ExCo leadership and commitment.

Driver is responsible that he has Vehicle insurance (including grey

fleet) for the vehicle which is used for business purposes.

Driver scorecard and events clarification.

New template and VF logo updated

vgr-man-std-0010 occupational driving standard revision. 6€¦ · uncontrolled if printed or...

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