INSTRUCTIONS TO MASTER FOR THE PREPARATION OFTHE VESSEL FOR THE FORTHCOMING VET. INSPECTIONS.

A.A. GENER{L.N.M. Should not be older than 2 months by the date of expected inspection, if case looksto be such please clearly state it to main office with request to be supplied accordingly.It is very important to the company we are working for, to have vessels ready, with as

many approvals as possible, since the market in our days is not good at all and mostlikely is going to remain as such for at least the forth seen future. So to enable thecomnanv to run the vessels effrciently and thus all us to have work to make our livinq forour families there is no other altemative than to help in whatever we can to this respect.To that extend please do bear in mind the following:1. Vetting inspections are not casual and should never be treated as such.2. Vetting inspectors are not coming on board for buying your vessel and to that extend

whatever it is possible to be hidden from them shouid-be iSle.3. Vetting inspectors have the right to ask questions - if they wish to do so - in order to

establish the level of knowledge in as many areas as possible of the offrcers and theratings, but thev are not allowed to interfere with the normal operation or the safetyof the vessel at any time. I o that crtcnd relies on the Master to rcmind an1. of theinspcctors that sonrcthing hc lnay rcquested could be o1'a risk to thc vcssci's normalopcration ancl thus should bc avoidcd.

4. Good preparatiorl good and efficient briefing of all theComplement of the vessel is must. It should be clearlyUnderstood by evervbodv on board that team work is necessaryFor obtainine a favorable result to any of the vettingInspections.

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Veltinq inspections time lenglh is onlr 1o maxinrurn 7 hoLrls.Ancl could be eren lcss il ressel is uell pr-eparecl lirl these.It is urracccptabie lbr any boiil on board nol tr) gi\ e his utnrost[)urirru tlrcsc in spcctions.Please make sure that along with the notice board ofno visitors, noSmoking e.g. that you is normally have to display by the ship'sAccommodation ladder, you will make another notice board with theFollowing: no carneras allowed, mobile phones and/or pagers to beSwitched off please on deck and make sure that the same will beEnforced and applies to inspectors as well.Oflice employees are not excluded from this and they should follow strictlyAll safety measures imposed by the Master of the vessel.

B.B. BRIDGE.1 . Master's own standing orders should be posted on the bridge a:rd

Signed / known/understood by all navigating officers, these shouldInclude the time intervals the Master wishes to have vessel's positionFixes (preferably every 30 min at open sea, during coastal navigationevery 10 min as well as during heavy traffic and during vsl'sapproaches at ports and while pilotage every 3-5 min) and alsodistance wishes to be called during restricted visibility clearly to be stated(preferably 6 miles).

2. Master's night order book with daily entries while the vesselat sea and at anchorage and preferably not with the samerepeated instructions to navigating officers and signed by all ofthem.

3. Celestial navigation should practice asitis quite impressive on one hand and on theother hand it is without any doubt good practice specially for the cadets. Recordsproving same should be available. Needless to say that you shouldhave relevant sight books to achieve same. Celestial navigationis one precautionarv measure aqainst any failure of your electronic means ofnavigation ,

4. Al1 charts covering present voyage should be corrected up to the lastavailable N.M on board firct and then the rest of the chaxts availableon board, latest notice to Mariners available should be not older than two monthsfrom the expected date of an inspection and if the case will not be like this it isthe responsibility of the Master to bring this to the attention of the office andevidence for doing this should be kept for sighting ifso asked.

5. Temporary and preliminary notices should be filed properly, to be entered in thevoyage charts affected not only as numbers but the corrections actually done onthe charts, make use of them , as well as the Pilot books notices.

6. Navigational warnings and weather forecasts should be filed correctly after checkingthem, initialing them and ifnecessary enter them on charts.

7. It is the responsibility of each vessel's Master to check randomlv thecorrections made on the charts as per supplied Notices to Mminers and to beable explain how this is done if you are asked so ,with evidence of doing soavailable. This random check should include T&P notice corrections andcorrections made to the rest of the nublications like ALRS .ALLS andsailing direction books.

8. Passage plan should be in company's relevant work form including sailinginstructions detailed instructions of charts to be used , the summary partshould be also filled properly and

make sure it covers berth to berth aad it is sisned and aoprovedby the Master. Also it includes parallel indexing techniques. The watch level whichincludes the duty ofhcer the look out / helmsman or in cases the Master himselfor even the pilot should be clearly understood and followed, also the method ofposition fixing should be clearly mentioned and at least on the restricted watersshould be based on visual / radar ones crosschecked bv GPS and the actualmarkings on the charts to prove same. It is totallv unacceptable to haveonlv GPS Dositions when vou are naviqating in restricted waters after aseries of accidents all authorities involved are obiectins to this oractice.

The under keel clearance should be calculated if about to pass flom shallowwaters and all the important information should be reflected to the charts

themselves like not to go areas, reporting points e.t.c. The safety of navigationin practice should be placed in danger because of maintenance or anythingelse.

9. Vessels not having fire detection system on the bridge should compensate bykeeping a fire patrol book and the sequence ofchecks should be every hour for onlyten to fifteen min rounds to ore- selected and marked locations by the secondavailable level watch (selected points to be marked as A, B, C. e.t.c. and markedaccordingly inside accommodation).Vessels equipped with fire / gas detectionsystem same should be in order and always in operation. If there is somethingwrong with the system an entry should be done well in advance in the Bridgelog book and a system to compensate should be established until yoursystem is brought back to normal and then by another relevant log bookentry you will be notifying the same.

10. Before vessel's approach at ports the use of the echo sounder should bemade and proof of this is to sign and enter date and name of port in theprint out.

ll.Use of course recorder should be done and evidence to prove this is by thesame way as described in item 10.

12. Company's standing orders should be posted and signed by all officers andunderstood and known to a1l of them. The watch-keepers duties should be alsoposted and siqned by all of them and of course should be followed.

13. Company's designated shore based officer with contact telephone numbersshould be posted at the bridee . CCR.ECR . mess - rooms and known toevervbodv. There is no excuse for anybodv for not knowing same and excusesof the tlpe is Greek name and difficult are not acceptable.

14. Records for watch - keeping ofiicers rest hours should be kept on the bridgefor navigating officers and ECR for engineers. Rest hour's records to prove that aparticular officer is havins least 6 hours dailv continuous rest as per STCW andsigned by each one or everything should be clearly stated in the company'srelevant form.

15. Compass error book updated with several daily entries ,if weather conditionspermit such observations.

16. Ballast tanks and void space records ofdaily checks while the vessel is in loadedpassage for the soundings and ltydrSgalbqn_ghggks.

17. You are likely to be asked whether or not everything is operational atthe bridse. If there is no wav for the inspector to check and this isalways the case with radars. ARPA. E.M loe (ptqvrledlqlle i!adjusted to show O) )'ou should tell yes without any hesitation. Youshould also tell that ARPA is connected to the E.M. loe.otherwise is high-risk item and thus failine case for the shio.

18. Generally, the ollicer who comes on thc bridge duringthc inspection should know everything there in details. fiomthe location ol the emerqencl' shut ofT of the enqine room

venlilators . the location ol the cmergencJ' hcacl ctuarters. thg

oil spill equirrnrent location. to thc eristence of all librarr'!books e,t.c. It is unacceptable to listen llom a p4!b!qig!4!ollcer that " I do not know becausc somebod.v elsc is dcalingllith that". It has to be understood that if asked to shon to an'tone theshiD's libran bv mentioning specific books *c do not go bv numbers thatthe books are marked on the list that normalh exists. By doing so lveshorv to anvonc that at least n'e ncver used the books , please usc

common sense to that extend.

C.C. POLLUTION PREVENTION.1. Wilden pumps should be placed on both sides of main deck after part and rcady for

immediate use. Please make sure they are working and everybody knows theiroperation. During deck inspection deck air should be on for this reason.Pollution gear should be ready for use at the manifolds or other suitableplace and all relevant lockers are kept unlocked and ready for access.

2. All scupper plugs around main deck and poop deck are kept tightly closed and in case

that there is any damage of them please use cement to ensure fu1l tightness. If thereis rainy weather we do not let the deck to be full of water of course butthe proper action is to place a man standing by the aftermost scupper plugon each side to unplug it to let the collected water to pass overtroard 4{if there is the slishtest seen of oil on top he should have absorbent pads

with him to use and the to place them back again. This should berepeated as nanv times as necessary. Drioping scuDper pluqs are the sameas there would be no scupner olugs placed at all. Damaged scupper nlugsshould not be used and do not be afraid to use cement instead of placingpollution risk in daneer.

3. All ullage port holes and tank domes should be closed tightly and without gas

emission. Same applies to all ballast tanks domes and bunker tanks.4. Make sure there is no any gas leak from the P.V. Valves and same have been

checked for screen condition and the handle operation of the pressure side tobe fiee and same checks are recorded in your maintenance book with last datedone.

5. Engine room if there is a line from which you could pump out in case ofemergency (engine room flooding) through your vessel's main fire pump andyou still have another direct line for overboard discharge of bilges by passing oilwater separator this line should bc disconnected by means of twoblanked ends which should be welded and snool oiece ( if any ) should beremoved . Please treat this quite carefully along with the chief Engineer anddo the needful. This is a high-risk item otherwise. Please note that treforearrival norts the system of the 15 ppm equipment should be flushed manvtimes with sea water and make sure that there is sisn of oil left. ANY oilstains on the hull of the vessel throush chests indicates violation oflVlarpol regulations and vou are abolt tg be cauqht.

D.D. CCR. CARGO OPERATIONS.

i. Discharge plan should be ready including COW - in case this isapplicable - with instructions for the junior offrcers in details dividedin stages and signed by all of them who attending operations andapproved / signed by Master. Please note that the normalinstructions of C/O for ir-rniors are not enough and usuallv they arein- adequate. In these instructions should be clearly mentioned that02 content ofthe tanks should be monitored frequently andrecorded during the discharee (at least every two hours) anddefinitely before commencement of crude oil washing should be measured andfound less than 6%o or if there even minimum requilqrnQats by l!!tq lerl lihatvou are callingThis you should actual do and not by anybody else but only by officers who should beaware of oxygen meter use.

Junior offrcers have to leam that the pumping rate and thecalculations for ROB quantity js not their onlv responsibilitycluriug opcratior.rs. Junior ofllccrs arc also rcsponsiblc for the layout of firc wircs and the continuous monitoring of their heighton thc ship's side .tl.rc conect monitoring of thc m(roringarrangement and the conect and saf-e access to the vessel (

irccommodatior-r gang\\ia) ) among others.Also should be mentioned in the discharge plan or even loading plansthe sftesses ofthe vessel acceptable at its stage and same to bemonitored and recorded and print outs kept correctly.

2. CiO should have full knowledge of the use and method of calibrationof all his portable instruments and gasses to be used for eachoccasion and do not allow anybody else who does have not a clue tobe at the C.C.R. at the time of inspection. Records should bemade for the calibration ofeach one in separate paper sheet ofcompany's work form.Needless to say that we are trying to cover whatever it is possible andwe are giving positive answers to major inspectors whether or noteverything is operational ,without any hesitation , specially ifthere is not possible way for them to find out withoutinterfering normal operation of the vessel.

3. Following records should be available at C.C.R. with prove evidenceactual conducting same, gas tightens ofall Pumproom, forecastle andthat whatever we are recording we actually conductine as well.l{igh lclcl alarm tests. P.V valves routine checks ( llr scrccncondition and trce handle move ). I.G. Non relurn valve check.l.Cl. main isolation valve check" exxon sc'a chcsts chccks (at leastbelore alrival) rvith lr.rll arvalcncss of the pdql1]lqlll!! IIED Aldnidship storc lights. COP emergencl- trips tr) out (B.P. r'equires thcenrcrgcnc]' trips ol the COP's fi'om the nraniiolds to bc tricd

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out actually during present operations so in that respect dorecord the needful a1 your operatiot.ts log book soon after you

started operations ), cargo lines and C.O.W. line pressure testswith dates and method doing that have to match withoDerations made and recodexample that you use stripping pump for presswe testins cargolines but the entrv of suopling steam should be in the Ensine logbook). Personal computers may be used in C.C.R but in no way thecalculations of stresses e.t.c. should be based on the input programs butONLY on the vessel's loading programs.

E.E. DRILLS.FIREFIFIGHTING.LIFESAVING EOUIPMENT.

1. All required drills by the company should be updated and filesproperly kept. Namely for anti pollution; abandon vessel; fire drills;everybody except duty people should participate and signed onrelevalt crew list attached to each report. For fire drills place forconducting drill should be different each time, same differentsimulation applies to anti pollution drills and please do not forget that isSOLAS requirement for the lifeboats to be water bome everyat least three months and these requirements should be fulfilled.Records for maintenalce of wire falls, all accessories of the lifeboat davits; anyworks done to lifeboats should be available.Records for checks of the rest ofthe lifesaving equipment should be available andupdated, make sure about the correct fitting of the weak links ofthe liferafts, as

records lor the rest ol fire fighting equipment.-l'hc opcration of thc cmcrgcncy tire pump, the ltram roomarrangcment. thc starting proccdurc o1' li1'e boat rxotors. theopcration ancl thc usc of brcathing apparatus should be know.rto cr.'crl:bodv on boarcl. Ant'onc on board . if asked should know and startthe life boat motors, emergency fire pumD , emergenct diesel generator andhorv to wear a breathing arrlraratus in order to savc his own and otherslives. Plcase spent long time lbr such topics and make safetv committeemcctings for the samc reason,

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F,F. DRUG - ALCOHOL POLICY.I would like to remind you that in house random alcoholtests are required to be done twice a month and recordedaccordingly with specific date on top of each record and notalways for the same persons.You have to comply with company's circulars regardingalcohol consumption during operations and while the vessel is

at pofis without any declination There is no exemption to theseregulations to office employees rvho may be sailing with the vessel orvisiting hcr at a any port.Random checks *'hile inspecling personncl accommoclation (

\\,eekll irlspections ) ilrc advisable and il anltiring noticecl tltettthe person involvctl shouid bc' given a u't'iLten warning and the

olllce should be infbrnrcd.

G.G. P/R AND ENGINE ROOM / STEERING GEAR ROOM.1. Bilges of above compartrnents should be dry and clean always

before vessel's approach at ports.2. Emergency fire pump ready for immediate start with starting

bottle full.Further more you should be able to achieve a

suflcient suction and delivery pressure for the fire pump andyou should try to pressurize fire line to a suffrcient pressure( around 7 kgsl cm2 ) is quite acceptable and everything shouldbe recorded.

3. Steering gear room dry and without any oil. leakJbg_ lpglAlienof the emergency steering should be known to seniorEnqineers.

H.H. HOT WORK/ ENCLOSED SPACE ENTRY PERMITS ANDTANK INSPECTION RECORDS.

Hot work is only allowed in Ensine room wqrkshop after allnecessary precautions are taken and properly logqed down.Whatever deck jobs arc necessary to be done relevant cold workpermits should be issued first for the removal of specific parts (i.e sma.ll pipes , e.t.c. ) and then hot work permit should issued.Everything should be approved and signed by Master on whom

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t.final responsibility lies.Onl.'- one set o1- hot work should be ar.'ailable there is no deck ar.rd Engineroom hot r.vork file. I repeat onl_y one set.

Anywhere else iI' hot work is done should be rvith the anproval of the safet)'departrrent o1- the conrpany and same approval to be altached to the hot workIlle. Il' thele is sonrehou' evidencc of hot work made ask a s a p qfilq lO lgndto vOu backdated apple!4LANY IIOT WORK RELATED TO TIIE STRLJCTURE OF TIJI]VIISSEL SHOLTLD BE, AVOIDED 'fO BE SHOWN EVEN iFYOL.I IIAVE COMPANY'S APPROVAL FOR DOING SAMI].Above includes bulkheads. stringers. webs, but excludes pipes on top andbottom for which you can only show approval of the company. Howeverplease note that for having complete records you should log all steps askedto be taken that indeed have been followed.Enclosed space entries should be made for pumproom as well

whenever you enter first once the blowers have been tumed onand if they have never been stopped after, you do- not have toshow any more entries since you have forced ventilation.If you have tank inspection reports make srue you have alsofor same dates enclosed space relevant entry.

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5. For enclosed space entries THERE IS ONLY one entry or

each compantrngfiL aL Jagb-tdne.Whatever is related to this paragraph H.H. is quite serious andif bv any chance vou are in doubt vou should contact officeimmediately asking further explanations. I am also availablewhenever you wish to ask me anvthinq.

I.I. FOR U.M.S. VESSELS,

For unmanned machinery vessels following should apply :

1. During unmanned period the duty officer goes down for safety rounds inthe E/R as per the instructions of the C/E which should be posted /signedand understood by all Engineer officers and discussed in a safetycommittee meeting with the rest of the vessel's officers. The duty officerbefore entering E/R has to inform Bridse-for his intentions and toinform Bridse aqain when he is goins out from the E/R. Bridse dufyofficer makes a relevant entry in the log book about this, Same apnlies ifthe duty officer has to go down for any other reason during the unmanned period.

2. Motorman alone or anybody not holding engine room watch keepingcertificate cannot enter E/R during unmanned period. This should beclearly mentioned on the Chief Ensrneer's standing orders which shouldbe posted in the ECR

3. For unmanned vessels with a bridge control the engine room maneuverprinter should be in operation end spare roll of paper available. For thisplease do not use bell book stating M/E control movements, this can causeconfusion and indicates that the existing system is not reliable.

4. A comprehensive unmanned check list should be in force, please al yourearliest convenience ask from M.T. Voyager to send to you their own tomodify to your own specifications.

J.J. DOCUMENTATION . CERTIFICATES1. Sopep has to include a list of the location of anti pollution

equipment and items / quantity of each there and should beattached there.This list should be updated every month and signed by theChief officer. Also Sopep it should include an updated coastal IMOcontacts of recent year 1999 and in negative case please soonest Iwant to be advised about the same, so I will be able to bring acopy to you ( 65 pages ).

2. All certificates, which are valid, should be available for inspector orphotocopies of them - if taken ashore - and not old void certificates.

3. Copy of OCIMF vessel's particulars should be available with the section ofthe shore training filed properly as per CR-T /19-98 and the matrix requiredfor all offrcers service and license e.t.c. as well as a copy of the crew list.

4. E.S.P. file to be available with the condition evaluation report ofthe class as well as a copy of the last class quarterly list. For new buildingsof course this paragraph does not apply.

5. All of the rest required files and certificates.6. If there is available any backdated 'not good port state control inspection'

please do not show.7. During iuspcction this is the flrst pafi rvhich js likell tu be

cramincd and normalll' lakes the most of thc inspcction's timc.Plcasc makc surc thal eyer)lhing is in order and vour self are

tiuniliar rith thc clucstions that are aborjl to be addressed to

1'ou. A good inrprcssion tirr a good certillcate filing is iikell' toimpressed lavorablc thc inspcctor. Avoicl searciring last nrinutefbl or.ic ol thc othcr book r' ti lc that the least vou shon is llrat

lou l.lcvcr bccn across thcrn tet.A detailed list of the documents that vou should have availableis also attached at the end of these instructions.

K.K. OIL RECORD BOOKS1. For the operations deck log book do not forget to enter under code O the

change of mode - whenever this is applicable - and under the same code -whenever applicable - and if IOPP certificate provides same facility thetralsfer of engine room bilges to slop same date this is entered in engine oilrecord book as well.

2. For shore de ballasting of dirty ballast the receipt should be attached andavailable.

3. From ullage of slop and interface of oil water after the decanting of slop (after tank cleaning operations ) make sure that the right quantity is beendischarged either to shore facilities or found as OBQ before loading.

4. Whenever using ODME should be the print out available.5. Engine room collecting residues method is to noted down by using code C 11

( I or 2 whatever applicable conectly ) and for disposing above code C 12 .

6. Avoid showing transferring engine room bilges to slop while on loadedpassage ( if facilities are there of course ).

7. Whenever usilg oil water separator for pumping to sea bilges you should usesince back fiom July 1998 code D and relevant numbering since your oilwater sepaxator is fitted with automatic stopping device. Do not use in anycase code E since this applies only to firll aulomatic vessels which is notYOUI CaSe.

L.L. MONTHLY PLAN MAINTENANCE.You should prepare and have ready for the inspector yourdeck and engine room plan maintenance for the past and alsofor the next month. \\'hatever recolcls Iou *ill shor;r' to hirn is

to be avoided to be mentioned an_v- fitters rvork or an)'thinglhat inrolr,cs ho1 r.rork as desclibed above in the lele\antseclion 1br nlriclr you do nnt kcep hot rvork pernritsALL TIIE ['(IMPANY'S INSTRI.]CIIONS t{hGAIi.l)lNGPllII4BAl_1Ql:{_rc81'ES srr-' s TNSPEc'

SHOLTLD llE Ir[)l-l.OWl]l) AS \\"H-l- AS III(ill Sr\FETY

PRECAUTIONS.Please if you are in doubt for anytling of the above do nothesitate to contact me ASAP and to notiry me any majorproblem which is likely to affect negatively the inspection.

PORT STATE CONTROL/U.S.COAST GUARD INSPECTIONS.

Whenever a port state control is expected or whenever vessel calls to anyof U.S. Ports you should pay more emphasis to the cosmetic appearanceof the vessel , the pollution part and the ISM section which follows.

I.S.M. DOCUMENTATION.l. Most important is to know the contact numbers of your designated

persons and whenever you have to call them you should contact themwithout fail. Please note that recently telephone numben for Athens havebeen changed for this reason even if the forms are not yet updated yournotes should include the correct numbers ( applies to residence telephone

numbers only ), Above is very important to vessels calling U,S . orEuropean ports. Above names and nunbers should be known to allofficers.

2. The company policy should be clearly understood by all ollicers and thecrew members should be familiar with the main procedures of thecompany as well like drug and alcohol , what the company states in caseof I.G. failure, and, above all their duties should be given to each andeverT one and preferably posted on each one cabin.

3. Records should be kept and you have to nake surr that the entries arematching with the ones on enother file. For example you cannot declarehot work done on any pipe in the E/R work shop if before you did nothave any cold work done for the same pipe's dismantling and assemblyafter the repairs are over, or you cannot issue ballast tank inspectionreport form if you have not issued enclosed space entry for suchcompartment, or you cannot issue an enclosed space entry to any cargocompartment if previously same compartment is not washed and in theoil record book is not shown that the vessel had correctly disposed the

washings. Overy single entrv is a link of a chain and if a link breaks thewhole chain will be then useless it is rather very difficult to try to holda link of a chain usins naper slue. Therefore everythins should beconsidered twice before making it and the consequences coming from it.

4. Special attention should be paid for the NCR's ( non conformities ),please check twice whether or not you have any pending and falling limitdate is due. You have to make sure that nothing is overdue.

Trust you will do the needfi , thanks for yow efforts.Besl regards,