veterans administration mobile resource application
TRANSCRIPT
MARC PATLAIRMA MILLIRONSJOSHUA PIERREEMANUEL JOHNSON12 NOVEMBER 2016
Veterans Administration Mobile Resource
Application
Overview
IntroductionWork Breakdown Structure (WBS) and ScopeSchedule and BudgetHuman Resources Communication PlanQuality RequirementsRisk ManagementProcurementWrap Up
Introduction
Currently service members do not have a fast efficient way to connect with Veteran Service Organizations.
A mobile phone application is a modern, technical, and convenient solution for veterans to connect to such organizations.
Such a solution can get more benefits to more veterans and do it quicker and easier.
This project will create a mobile application to connect service members to service organizations. This work effort will be a pilot to confirm market acceptance.
The focus will be on assisting service members with educational, housing and employment opportunities.
The application will be free and allow service members to access this information anywhere on the globe.
Veterans Administration Mobile Resource Application
Work Breakdown Structure / Scope
In scopeVeteran friendly mobile application (Release 1)Education, Housing & EmploymentIOS and Android Platforms
Out of scopeOfferings in other areas outside of Education, Housing & EmploymentWeb platformAny data source requiring fees
Veterans Mobile App to SuccessSchedule and Budget update
Blue Elephants Team
DesignHigh levelLow level
iOS platform
Android platform
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
Analysis
Development
Testing
Rollout
AnalysisRequirements
Project management
Early Life Support
Raw estimate: $114KContingency (10%): $12KManagement Reserve (10%) $12KTotal estimate: $138K
Estimated schedule: 21 weeks
Key ActivitiesKey messages
Week #
$4K
$22K
$4K
$16K
$16K
$12K
$4K
$16K
$16K
$16K
Human Resource Requirements
Roll Analysis Design Development Testing Roll-Out PM
Purple PMT
2 people x 10 days
1 person x 40 days
3 people x 10 days
3 people x 10 days
3 people x 5 days
4 people x 21 weeks
VA SME 1 person x 5 days
1 person x 10 days
--2 people x 20 days
2 people x 5 days
1 person x 4 weeks
Testers -- -- --10 people x 20 days
-- --
Developer
1 person x 10 days
4 people x 40 days
3 people x 30 days
2 people x 20 days
2 people x 5 days
1 person x 40 days
Focus Group
10 people x 10 days
-- --10 People x 20days
-- --
VSO’s 1 person x 5 days
3 people x 5 days
1 person x 10 days
1 person x 10 days
3 people x 1 day --
ED Org’s 1 person x 5 days
3 people x 5 days
1 person x 10 days
1 person x 10 days
3 people x 1 day --
VSOs – Veterans Service Organizations | ED Org’s – Educational Organizations
Communication Plan
Deliverable Recipients Delivery Method Schedule Owner
Project Info Purple PMTGoogle Docs PMT F2FConference Call
As Required Project Manager
Status Reports PMTSponsor
Conference Call Weekly Project
ManagerBudget Updates
PMTSponsor
Google DocsF2F At Gate Review Project
Manager
Schedule Sponsor, PMT, Developer,
Conference Call As Required Project
Manager
Kick Off Meeting Sponsor F2F One time Project
Manager
Rollout Announcement
Active Service Members & Veterans
Email; App Stores; Advertising
One time Project Manager
Quality Requirements
Initial survey with focus group of service members to guide development of Application
Close work with developers during design phaseBeta testing and design review of AppRetest with participants from initial surveyPost launch support from Purple Elephant TeamPositive communication throughout the project
Risk Management
HM 2L 1 3
L M H
Risk Item Prob Impact Mitigation Plan Mitigation Cost
Owner
Failure to keep developers designers and project staff
L M Replace $4K Project Manager
Demand for another platform to be developed
L L Only iOS and Android None Project Manager
Failure to get enough people and organizations to participate
L M Increase advertising, in-person kiosk at various locations
None VA Lead
Product does not launch on time
M H extend schedule $16K Project Manager
Not enough exposure of app L M Add Social media manager
$4K TBD 3rd Party
Data source changes not communicated to our team
M H Regular communication with source providers
$50K TBD 3rd Party
Prob
abili
ty
Impact
Note:Number of risk items in each risk area
Procurement
Legend: Milestone
• We choose apple and android because the are the two largest phone software companies on the market.
• When it comes to the focus groups the quality of participant is extremely important. Their feedback will be essential to the final product.
• Having phone purchased and in the has on the user in the testing phase.
• Potentially not finding the type of user that will ultimately use the app. Test group not sticking around through the testing phase.
Wrap Up
The proposed App will bridge a gap between veteran service organizations and service members
Project duration will be 21 weeksProject budget will be $138,000Proactive communication between stakeholders
will help mitigate risk and ensure quality resultsIs the Veterans Administration ready to go
mobile with their Android or IOS?