Vendor Benefit Plan Recommendation

Committee MembersGilbert Johnson, Chair Board of EducationDebra Brodie, Vice Chair Board of Education Paige Sayles, Board of EducationDr. Lisa Martin, Superintendent Robin Faulkner, Principal Monica Headen, Assistant Principal Colleen Malena, Teacher Patty Skiff, Benefits Specialist Dr. Cheryl Benson, Assistant Superintendent for Human ResourcesJoe Baisley, Public Information OfficerKim Bookman, Teacher AssistantMike Zalewski, Human Resources SupervisorQuinnley Coley-Hedgspeth, Finance Officer

Franklin County Needs❖ Less actual paperwork passed from vendors to benefits to payroll

➢ Allows for more accuracy

❖ Vendor software that communicates electronically with every benefit (new hire, termination, name change, address change)

❖ Vendor offers online enrollment as well as face to face (new hire and open enrollment)

❖ Vendor plans, organizes and communicates visits yearly for open enrollment with each location/employee

❖ Vendor reconciles monthly invoices❖ Vendor provides software to have invoices electronically paid

instead of handwriting checks

Franklin County Needs❖ Vendor provides 24/7 employee phone and email access to answer

questions❖ Benefit booklet provided by vendor with rates included for 10 month, 11

month, and 12 month employees❖ Online benefit booklet available ❖ Vendor manages COBRA for dental and vision❖ Current plan year of September 1st thru August 31st

Vendor Referral Process ❖ Committee formed with a representative from all stakeholders

❖ Presentations by all vendors to committee members

❖ Request for Proposal for Supplemental and Flexible Benefit Plan (RFP) submitted to vendors

❖ Vendors completed RFP and submitted to committee

❖ RFP’s were researched and a comparative overview was prepared by the Human Resources Department for the committee to review

❖ Committee created questions that were unanswered by RFP

❖ Vendors responded to questions

❖ Committee discussed results and voted to make a recommendation

Vendors

Aflac (current vendor)Mark III Employee BenefitsPierce Group Benefits Wellington Benefits

Committee Recommendation

Mark III Employee Benefits

Benefits of Mark III ❖ Competitive rates❖ System in place to reconcile benefits through payroll system❖ Dental has an “annual maximum carryover”❖ Dental offers adult and children orthodontic plan❖ Web-based enrollment❖ Open enrollment procedures

➢ Group presentation➢ Employees can meet personally with enrollment counselors➢ Employees can also go to the website to enroll

❖ Provides custom benefit booklet❖ Allows for employees to keep current Aflac policies❖ Full Time employees dedicated to FCS located centrally in our region

Benefits of Mark III ❖ Allows for Franklin County Schools to make payment after the reconciliation

process has been completed by Mark III Benefits. ❖ Will allow FCS to self-insure dental insurance❖ Allows FCS to decide the max spending limit for dental insurance❖ Guaranteed issuance for children for term life of $25,000 to $35,000❖ Guaranteed issuance for spouse for term life of $50,000❖ Guaranteed issuance for employee for term life of $250,000❖ Delta Dental is still an option FCS can use❖ Flexible spending account participation in other counties from 15% to 35%❖ Mark III will cover any losses occurred through a flexible spending account❖ Flexible spending account alerts through email and text messaging❖ Offers online pharmacy for flexible spending accounts

Customer ServiceRandolph County SchoolsDebra Brower, Insurance Specialist

“Very pleased, love Mark III. Their communication is outstanding and more than willing to fulfill our needs. Our County has very specific requirements and Mark III has bent over backwards to meet our needs.”

Mark III Benefits Meets Our Needs❖ Software and website for

enrollment and reconciliation process will reduce paperwork

❖ Mark III Employee Benefits representatives will organize, plan and complete open enrollment at the building level

❖ Enrollment process includes group presentations, face to face meetings and online enrollment

❖ Mark III electronically reconciles invoices and does not require payment first

❖ Mark III provides brochures, online brochures and videos about enrollment specifically designed for FCS

❖ Provides 24 hour customer service through website, phone and representative assigned to FCS

❖ Manages Cobra for dental and vision

Questions