Vacation and Sick Time Reporting

via Self Service on the web

Vacation and Sick Time ReportingFor entry of the employee’s vacation and sick time:

The employee will log on to self service and click on the timesheet link

The timesheet will show all of the days in the pay period according to pay ID

The valid leave codes will show depending upon the employee’s e-class

The employee will enter their sick and/or vacation hours and save the file

Account distribution will allow labor distribution overrides if needed

There is a certification screen that the employee will enter their pin number on confirming that their entries are true and correct

Vacation and Sick Time Reporting

Vacation and Sick Time Reporting

Vacation and Sick Time Reporting

Vacation and Sick Time Reporting

Vacation and Sick Time Reporting

Vacation and Sick Time Reporting

Vacation and Sick Time Reporting

Vacation and Sick Time ReportingThe employee can request time off in advance

using the leave request optionWhen the pay period for which leave has

been requested starts, the time requested is copied to the timesheet

The employee can then make any changes needed and submit the timesheet for approval

Timesheets can be returned to the employee for correction and then re-submitted by the employee for approval

Vacation and Sick Time Reporting

Vacation and Sick Time Reporting

Vacation and Sick Time Reporting

Vacation and Sick Time ReportingOnce leave time and/or requests for leave have been

entered and submitted for approval, they will be routed to the predefined approvers

Approvers will receive an alert message indicating that they have electronic approval transactions available when they log on to self service

Approvers can set up and/or remove one or more proxies to approve timesheets in their absence

A superuser has the power to extract and/or submit an employee’s timesheet if the employee is not able to do so

Superusers also have the ability to override routing queues as a part of the approval process for leave requests and timesheets

Vacation and Sick Time Reporting

Vacation and Sick Time Reporting

Vacation and Sick Time Reporting

Vacation and Sick Time ReportingWhat is needed from the Business Managers

The prompt return of a spreadsheet that will be sent out in the next couple of days detailing the departmental approvers, their Rocket numbers, first and last names, and the position numbers that they are responsible for approving by org number

The number of computers in each department that are not designated to any one employee (such as computers that anyone can log onto and use, especially students)