UTSA Department of Human Resources

Separating employee clears out on the last day of employment

Problems associated with the old process include:◦ no advance notice for key departments◦ Not all departments aware of separation◦ No verification of signatures on out-processing checklist◦ Inadequate key control process◦ No mechanism to recover outstanding fees or university

property◦ Inconsistent termination of all accounts◦ Outdated separation forms

Separating employee required to walk a form to 5 locations to obtain signatures

At least 3 more departments wanted to be added

Launched on Friday, January 30, 2009

Improve method of collecting University property, securing network accounts, and resolving any financial obligations

Notify all key stakeholders (SNG) – 15 depts.

Use of internet & email – mass distribution

Updated forms (PDF)

Accept the resignation in writing (Template)

http://www.utsa.edu/hr/Separation/empsepprocess.cfm

Access the Separation Notification Form from the HR website

Welcome to UTSA's Separation Process! If you are responsible for ensuring that the appropriate UTSA departments (Separation Notification Group or SNG) are notified of an employee's separation from employment at UTSA, you may do so by completing the Separation Notification Form via this link:

http://www.utsa.edu/hr/Separation/SNG-NotificationForm.cfm

HR website – Forms http://www.utsa.edu/hr/forms.cfm#10

SNG will respond by email (clear or not)

Using the Separation Processing Checklist - indicate if cleared or N/A.

If outstanding issues - notify employee

Once cleared, forward checklist & the separation form to HR

Unless there are any outstanding obligations, employee goes to one place – HR

Enhancements

Your feedback is important

Questions?

David DiazEmployee Relations

458-7891 or 458-5771