USM, Inc. Traveler Training Manual

Online Booking Tool Training

LOGGING ON

Getting Started Booking Online

Access the booking site athttps://www.ultramartravel.com/EN/travelsync/cl/site1/login.asp

You can also access via the Intranet Travel Portal

Login using your e-mail address and password

Be sure your User Profile is accurate

GETTING HELP

Getting Help Online Help Desk

(866) 346-3306

Changes and Cancellations Please contact the Ultramar

Travel department at external toll free at

(866) 856-0441

Logging In

Enter your E-mail addressand password.

First time userswill register here

First Time User

Register to complete a profile

USMS

Enter Corp. username: USMSAnd Password: UTM350

Logging In

Dashboard

From the Dashboard you can review and update your profile,

Current And Upcoming Trips, and Previous

Trips or go directly to Book a Trip.

Logging InProfile

Your profile consists of twopages to be completed.

Logging InProfile

Logging InProfile

Simply save and continue

You Are Now Ready To Book A Trip

From the Dashboard click on book a trip and you will be ported over to Cliqbook.

Book A Trip

From the Travel Home Page you can elect to book your travel or…

Welcome Transfield Travelers

Book A Trip

Welcome Transfield Travelers

From the homepage you can view your travel contacts and Travel Policy information in Company Notes, Upcoming Trips, and Travel Maps…

…View useful tools, Past Trip Library, or book trips via travel templates.

Book A Trip

Welcome Transfield Travelers

You will select your trip requirements on the Travel Center

page.

Book A Trip

Welcome Transfield Travelers

Search for flights in surrounding airports

by typing in the city

Book A Trip

Welcome Transfield Travelers

Below the flight criteria,you can add a check

if you need a car and/or hotel.

Air Options

Preferred airlines are designated with diamonds.

The top portion shows all results sorted by airline and nonstop vs. connections.

Estimated airfares are displayed whether searching by price or schedule.

Air Options

After selecting and pricing outbound and return flights alternate flight options are

presented

Alternate Air OptionsA pop-up will alert you when you

have selected an out of policy airfare and will require you to either choose a reason or go back and change your

selection.

Alternate Air Options

You can select a reason for choosing a selected flight from a dropdown

menu and than explain why the flight was chosen.

Car Rental Search

Car rental companies are listed.Preferred vendors are designated

with a gold diamond.

Hotel Search

3 diamonds indicate Preferred Hotels.

Hotel Search

A pop up will prompt you to read and acknowledge the hotel rate details and cancellation policy.

Itinerary Review

At the itinerary review page, you have an

opportunity to review and/or modify your trip.

Billable/Nonbillable

In order to complete booking, you much choose

billable or non-billable travel

If non-billable enter 6 0’s in the Project

Field

Purchase Ticket

Click on Purchase Ticket to complete your

reservation

Online Support

Any questions regarding the Online Booking process?

CallUltramar’s Online Help Desk

866.346.33068:30 am - 9:00 pm ET

Thank You!