Using the HRSA 1 Electronic

Handbook (EHB) System

1 HRSA = Health Resources and Services Administration

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Welcome

– Presenter:• Nicole G. Hammill, MBA• Coordinator of Grants and Development• Office of Research Services

– Nbarro@lsuhsc.edu– (504) 568-4970 tel– (504) 568-8808 fax

– http: www.lsuhsc.edu/no/administration/rs/GrantsContractsProcessing.htm

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Office of Research ServicesKenneth Kratz, PhD - Director

Staff:Nicole G. Hammill – Pre-award (Grants and Contracts)Rose Castay – IACUCCharlene Walvoord – IRBSylvia Young – IRBDyan Melson - IRB

Responsibilities:

Sponsored Research – Proposal and Contract Review, Negotiation, and Routing

Institutional Animal Care and Use Committee (IACUC) Institutional Review Board (IRB) Institutional Bio-Safety Committee (IBC)

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AgendaDetailed instructions for submitting electronically to HRSA through Grants.gov and/or HRSA Electronic Handbooks (EHBs):

New competing applications Competing continuation (“Renewal”) applications Competing supplement (“Revision”) applications

Viewing of HRSA EHB Training Videos via “HRSATube”: New User Interface for External Users Pending Tasks Module Grants Module Organizations Module

New Competing Applications

Entire Submission Through Grants.gov; No Verification Required Within HRSA EHBs

Following is the process for submitting a new competing application through Grants.gov:

HRSA will post all new competing funding opportunity announcements on Grants.gov (http://www.grants.gov).

Once the funding opportunity announcement is available, applicants should search for it in Grants.gov under Find Grant Opportunities (http://www.grants.gov/applicants/find_grant_opportunities.jsp) or Apply for Grants (http://www.grants.gov/Apply).

Download the application package and instructions from Grants.gov. The funding opportunity announcement is also part of the instructions that must be downloaded.

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New Competing Applications

(continued) Entire Submission Through Grants.gov; No Verification Required Within HRSA EHBs

Save a copy of the application package on your computer and complete all the forms based on the instructions provided in the funding opportunity announcement.

  Supported File Formats:

.DOC – Microsoft Word

.RTF – Rich Text Format

.TXT – Text

.WPD – Word Perfect Document

.PDF – Adobe Portable Document Format

.XLS – Microsoft Excel

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New Competing Applications

(continued) Entire Submission Through Grants.gov; No Verification Required Within HRSA EHBs

Arrange with Office of Research Services for submission of the application package through Grants.gov (see "Grants.gov" presentation: http://www.lsuhsc.edu/no/administration/rs/ORS_Training_Series.doc).

Track the status of your submitted application using Track My Status at Grants.gov until you receive email notifications that your application has been received and validated by Grants.gov and received by HRSA.

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New Competing, Competing Continuation, and Competing Supplement Applications

Submitted Using Both Grants.gov and HRSA EHBs; Verification Required Within HRSA EHBs

Following is the process for submitting a competitive application through Grants.gov with verification required within HRSA EHBs:

HRSA will post all competing continuation and competing supplemental funding opportunity announcements on Grants.gov (http://grants.gov/search).

When a funding opportunity announcement becomes available, applicants should search for the announcement in Grants.gov under Apply for Grants (http://www.grants.gov/Apply).

Since eligibility for competing continuation and competing supplemental funding is limited to current grantees, those announcements will not appear in Grants.gov under Find Grant Opportunities.

Download the application package and instructions from Grants.gov. The funding opportunity announcement is also part of the instructions that must be downloaded.

Note the Announcement Number as it will be required later in the process.

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New Competing, Competing Continuation, and Competing Supplement Applications

(continued) Submitted Using Both Grants.gov and HRSA EHBs; Verification Required Within HRSA EHBs

Save a copy of the application package on your computer and complete all the standard forms based on the instructions provided in the funding opportunity announcement.

Supported File Formats

.DOC – Microsoft Word

.RTF – Rich Text Format

.TXT – Text

.WPD – Word Perfect Document

.PDF – Adobe Portable Document Format

.XLS – Microsoft Excel

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New Competing, Competing Continuation, and Competing Supplement Applications

(continued) Submitted Using Both Grants.gov and HRSA EHBs; Verification Required Within HRSA EHBs

Arrange with Office of Research Services for submission of the application package through Grants.gov (see "Grants.gov" presentation: http://www.lsuhsc.edu/no/administration/rs/ORS_Training_Series.doc).

Note the Grants.gov Tracking Number as it will be required later in the process.

Track the status of your submitted application using Track My Status at Grants.gov until you receive email notifications that your application has been received and validated by Grants.gov and received by HRSA.

HRSA EHBs software pulls the application information into EHBs and validates the data.

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New Competing, Competing Continuation, and Competing Supplement Applications

(continued) Submitted Using Both Grants.gov and HRSA EHBs; Verification Required Within HRSA EHBs

HRSA notifies:

Project Director (PD) (aka The Principal Investigator)

Authorizing Official (AO) (Dr. Moerschbaecher)

Business Official (BO) (Ella Lee/Sponsored Projects)

Application Point of Contact (POC) (entered by user; usually the PD)

… by email to check HRSA EHBs for results of HRSA validations and enter supplemental information required to process the competing continuation or supplemental application.

 

Note the HRSA EHBs tracking number from the email.

The application in HRSA EHBs is validated by a user from the grantee organization by providing three independent data elements: Announcement Number, Grants.gov Tracking Number, and HRSA EHBs Tracking Number.

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New Competing, Competing Continuation, and Competing Supplement Applications

(continued) Submitted Using Both Grants.gov and HRSA EHBs; Verification Required Within HRSA EHBs

The PD verifies the pending application in HRSA EHBs, fixes any validation errors, and makes necessary corrections.

Supplemental forms are completed.

The PD clicks the “submit to AO” button on the bottom right-hand corner of the screen.

The Office of Research Services, acting on behalf of the AO, submits the application to HRSA.

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HRSATube Videos

New User Interface for External Users:http://www.youtube.com/watch?

v=yF8khvfANHE&list=PLEF93841BAEF1FE28&index=2&feature=plpp_video

Pending Tasks Module:http://www.youtube.com/watch?

v=8Jw3N3uxJ2M&list=PLEF93841BAEF1FE28&index=3&feature=plpp_video

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HRSATube Videos

Grants Module:http://www.youtube.com/watch?

v=zTAYmYVV944&list=PLEF93841BAEF1FE28&index=4&feature=plpp_video

Organizations Module:http://www.youtube.com/watch?

v=TGwxy_V_3X0&list=PLEF93841BAEF1FE28&index=5&feature=plpp_video

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Questions and Answers

Thank You!